ClockIt is a cloud based time and attendance software that allows businesses to track location, time and attendance for their employees. ClockIt can track data for one location or multiple locations within minutes in real time.
TABLE OF CONTENTS
HOW TO IMPLEMENT CLOCKIT
BENEFITS OF CLOCKIT
SERVERS AND SECURITY
Clockit is a workforce automation tool that helps organizations
manage employee time, attendance, payroll, leaves and holidays.
In addition to just managing time, Clockit also facilitates GPS track-
ing for employee and fleet.
With Clockit you can manage multiple locations at the same time,
all in real time! No matter where you are in the world, you can now
access your information at the click of a button, from a desktop or
a mobile device. Our advanced algorithms compile data from your
various locations and our cloud based platform gives you a visual
representation of your company’s health allowing you to take de-
cisions early on.
You could be running an independent coffee shop with a handful
of baristas or a large scale manufacturing company with hundreds
of workers. Our software is tailored to suit your needs, be it a small
scale startup or a multinational organization.
ALL IT TAKES IS 5 MINUTES TO
INTEGRATE AND VISUALISE
There are roughly 500 million businesses worldwide that are small and medium businesses. Out
of this nearly 85% of them have fewer than 20 employees. ClockIt is designed to suit the needs
of both small and large organizations. Small and medium businesses tend to have fewer stringent
employee policies and spend fewer resources on HR activities. This is where ClockIt can really help
your organisation shine. With its real time information and analytics, you don’t have to worry
about spending precious resources gathering and collating data. So let’s automate with ClockIt!
“We were able to get started with Clock-
It in less than 5 minutes. Our data was
captured in just a few clicks and we were
able to analyze our workforce data for 3
years. Works like magic!!”
85% of businesses worldwide are small businesses with few-
er than 20 employees.
Our company TECSOL Software has exten-
sive experience and background in the ser-
vices industry. Since 2009 we have executed
hundreds of projects for small as well as large
enterprises. Our primary focus has been in
the mobile development, web development,
cloud and hardware space.
We scaled operations from a small startup
with just one employee and grew all the way
to 50 employees in a short span. We always
wanted to retain the startup culture whilst
maintaining operations that of any leading IT
software company. With growth, this quickly
became a problem.
Our first step was to install a biometric time
and attendance machine that would allow us
to maintain our employee records and help us
with the access control. We needed up-to-date
information on employee attendance,time uti-
lization, leaves and holiday schedules. Only to
realize there was no easy way to get and man-
age this data.
In our research we soon discovered that ev-
eryone using this device faced similar prob-
lems. The device came highly recommended
and organizations claimed that they were very
happy with the performance and the features
it provided. However the only downside of us-
ing the device was the software. The current
software would need to connect to the device
manually and you would get reports that were
typically CSV dumps. Acquiring any useful in-
formation would require you to comb through
this data dump and carry out computations by
specifying formulae in an excel spreadsheet.
If you are operating out of multiple offices,
this demanded that you extract the data indi-
vidually from each location and then process
them one at a time to get the desired result.
We soon realized that there was an opportu-
nity and developed ClockIt. ClockIt is a cloud
based system that connects to your device
seamlessly. Whether you have one device or
a hundred, ClockIt’s Time Engine AlgorithmsTM
can compute this data for you in real
time. You now have the convenience of ana-
lyzing the data simply by using a web browser
or your mobile device. Our Android and iOS
apps make it one step easier to be closer to
Employees often lost count of how
many personal leave days they had tak-
en and how many vacation days they
were still entitled to. We needed a way
to provide them with up-to-date leave
Employees coming in late and leaving
early slowly started to become a prob-
lem. As employee numbers started to
increase, monitoring time theft became
even more challenging.
Unfortunately, more often than not,
some employees failed to get rec-
ognised for their hard work. We were
unable to identify our most productive
As our company was growing, it got in-
creasingly difficult to keep track of the
employees time. We knew everyone
was coming into the office. But were
they putting in enough time?
PROBLEMS WE FACED
“Before ClockIt, employees didn’t really
care about their time performance in the
company. These days employees com-
pete with each other. As a startup we
wanted to maintain our culture without
any policing and we were able to do just
Features in ClockIt have been carefully hand crafted after speaking with hundreds
of companies and running numerous of hours of tests with live customers to ensure
our customers get exactly what they need. We have been working closely with IT
and Human Resource teams to fully understand potential problems and to identify
and provide ideal solutions with our platform. Since we are hosted on the cloud, our
teams are always trying to come up with improvements and features that are all re-
leased to our customers. You can now say goodbye to expensive software upgrades
and maintenance fees. ClockIt ensures you are always running the latest software
whether you are a 5 person company or a 1000 employee company. You always get
treated with the same love and care!
Time performance is the true measure
of the amount of time the employee is
logged in for in your company. This is
measured in percentage.
Employees just turning up for work and
fulfilling their Time Performance Index
- TPI does not ensure that your organi-
zation is fully productive. Coming in for
work on time also contributes to the ef-
ficiency of your workforce. This is also
measured in percentage.
Time Performance Index
TM - TPI TM
Process Error - PE
Imagine being able to see all this data at the click of a button on your web
browser or mobile device for all your business locations in real time.
For example: If an employee is expect-
ed to work for 8 hours a day excluding
all breaks and he has logged in for 8
hours, this accounts for a 100% TPI. If
this employee has logged in for 4 hours,
it accounts for a 50% TPI. If the employ-
ee has logged in for 12 hours then he
or she has a TPI of 150%. As a business
owner you can now decide how you
would take actions on this data.
For Example: Let’s say that you are run-
ning a dental medical center. If your re-
ceptionist logs in at 11:00AM and your
dentists login at 9:00AM, this leads to
a 2 hours loss as office could have per-
formed much better had your employ-
ees turned up around the same time.
A receptionist coming on time ensures
that all your appointments and other
administrative work is handled well for
your entire team.
ClockIt helps you visualise the data for
the entire year with yearly snapshots.
Our snapshots are color coded so that
you can visually see the days of the en-
tire year that accounted for hours lost,
hours gained and an overall company
rating. This data inturn allows you to
drill down and get office locations and
employees that are contributing to
these values. Our simple drill down ta-
bles ensure that you have data at your
fingertips with minimum number of
ClockIt is designed to make time and at-
tendance easy. Our advance logic com-
putes IN Time, Out Time and Breaks.
Using this data ClockIt computes ad-
vance data visualizations and other im-
portant information. Our platform com-
putes the average In time, Average Out
Time, Average Break Duration, Punch
Frequency and many more useful in-
sights into your organization.
Time Engine Snapshots Punch Logic
Every employee in ClockIt is bound by a
time template. A time template is noth-
ing but the weekly schedule of work for
an employee. ClockIt allows you to cre-
ate multiple templates for your organi-
zation. Each employee can be assigned
a time template and this becomes the
basis of calculations for his or her per-
formance. So right from your janitor to
your developers, every employee can
be monitored on Clockit.
“You would be surprised to see what kind of data ClockIt can provide. We never realised
that our employees were compliant with our company policies. Once in awhile, it was
amazing to see the commitment and the hard work that they put in for the growth of
ClockIt enables companies to manage their field agents and fleet management as well.
Our tracking mobile app allows companies to monitor and visually track their work-
force with the help of google maps in real time. In addition to just tracking, Clockit cal-
culates distance travelled, check ins, start trips and end trips. Our employee and fleet
tracking module also allows image uploads and has a beautiful timeline view to visually
aid the tracking process. Our advanced tracking algorithms also capture battery life
and charge status. Our smart mobile notifications also inform employees about their
status to take timely actions.
Employee and Fleet Tracking
You could be running a business from
a single location or even multiple lo-
cations worldwide; ClockIt gathers all
the necessary data and saves it at one
central location. Our world class data
centers ensure that you have the data
when you need it the most. Out Time
Engine Algorithms poll devices at regu-
lar intervals and refresh the data. This
ensures that customers get the most
updated data on their dashboards.
Leaderboards are baked into Clock-
it. Leaderboards help organisations
identify top and bottom performing
employees and sites within seconds.
The information is also shot out to em-
ployees of the organisation to create a
sense of competition. Time and atten-
dance is now more fun and gamified for
your entire organisation.
Our leave management module is built
into the ClockIt core architecture. Em-
ployees can request for leaves on the
platform and are sent to the neces-
sary people for approvals. Companies
can set up leaves as per their policies.
ClockIt calculates the leave balances ac-
cordingly and updates both the users
and the admins on leave approvals and
Anywhere Access Leave Management
Clockit automates your workforce by sending out timely emails regarding their time
performance and leaves on a daily, weekly and monthly basis. Employees are always
informed about their performance and can correct any errors early on. Employees
are fully aware of their hours lost, hours gained, leave balances etc. This avoids un-
comfortable review meetings and expensive hours lost to your organisation. Our au-
tomation tools have helped companies get their employees to comply within weeks
of implementation without the need of Intervention from any department. Our two
minute installation guide can get you started and you can start saving today!!
Clockit helps organisations manage all
employee related documents in one
location. This makes it easy to find in-
formation at your fingertips. All files are
tagged and stored. Our unique search
feature lets you find the right informa-
tion with seconds.
Leaderboards Document Management
The user profile is the most detailed
snapshot of your employee. Our smart
algorithms capture important infor-
mation related to all your employees
for one location or multiple locations
all under one platform. Our predictive
sense technology determines leave
burn rates, chances to leave, yearly
For Example: Let’s say that you are running a dental medical center. If your receptionist logs in at
11:00AM and your dentists login at 9:00AM, this leads to a 2 hours loss as office could have per-
formed much better had your employees turned up around the same time. A receptionist coming
on time ensures that all your appointments and other administrative work is handled well for your
All features in ClockIt are designed keeping both small and large
enterprises in mind. We are constantly working with our cus-
tomers to come up with more innovative ways to present critical
data to them visually. We are constantly rolling out new features
completely free of cost so that our customers can benefit from
1 2 3
HOW TO IMPLEMENT CLOCKIT7
ClockIt is compatible with more than 900 time and attendance devices available in the market
today. Chances are that your organisation already uses a device that is compatible with our soft-
ware. Our simple online tools will help you identify your device and get started within minutes.
If you do not currently have a device, you can place an online order for one on our ecommerce
store. We will ship out the device to you with all the necessary configuration. If you are already us-
ing any other software, you can try out ClockIt alongside your other software with 100% compat-
ibility. Our great online support and ticketing platform will ensure that you have the best support
at all times. Our detailed knowledge base and community support ensures that you have the best
possible help to adopt Clockit into your business. Our weekly version updates help organisations
have the latest software without expensive maintenance and upgrade fees.
Access the admin settings and navigate to
the network settings. Setup the static IP on
the device, default gateway, DNS records and
You are now ready to sign up with ClockIt.
ClockIt will validate your settings and you will
then be able to see your data.
Sign up to any DDNS provider such as NO-
IP, DynDns or any other provider. Make sure
that your router supports the DDNS provider.
Access your router admin page with your us-
ername and password and update the DDNS
settings. Now your router has a domain even
if your don’t have a static IP.
Go to your port forwarding rules and forward
the port 4370 from your external IP or do-
main to the device IP.
CONFIGURE DEVICE SIGNUP TO CLOCKITCONFIGURE ROUTER
“Signing up to the ClockIt service really helped us visualise our data. The amazing online
knowledge base and community support got us up and running in less than 5 minutes.
We wish we had this earlier, It would have surely saved us a lot of trouble.”
“The current solution available in the market is no-
where as feature rich as ClockIt. ClockIt helped us save
tons of time in data gathering and analysis. Now we
can simply login from anywhere and see years woth
of data with a few clicks..”
ClockIt is available for a free 30 day trial. During this trial period you will have complete
access to the platform for unlimited number of users. You can test the platform and try
out all the features. Once you make a decision, simply update your billing details and
select a plan. If for any reason you are unhappy with the product, you can always revert
to your old software.
BENEFITS OF CLOCKIT8
Clockit helps organisations save money within weeks of implementation. Our automation tools and Time Engine Algorithms
ensure that all employees are compliant. You can start saving on hours lost from today. Clockit also helps avoid employee
confrontations as data is accurate and shared with employees on a daily basis. What’s more is that as a business you have
access to this data anytime anywhere. You can save up hours trying to compile this data manually, Clockit does all the heavy
lifting and visually presents the data to you within seconds.
“The benefits of ClockIt far outweigh the
cost. We were able to get a return on our
investment within 3 days of implement-
1 2 3
Clockit helps you save on expensive servers
required to maintain and collect this data. We
maintain your servers at multiple data cen-
ters worldwide and guarantee 99.99% uptime
for our services. Not to mention Any Where
access that is bundled with our services.
ClockIt is designed to work on the cloud. This
means that you no longer need to have ex-
pensive licensed server software. We take
care of all of your servers and upgrades. You
can be rest assured that your servers run on
the latest hardware and software.
ClockIt gives all customers the highest level
of encryption and unlimited storage for their
data. Our systems are designed to store data
for more than 10 years. With multiple levels
of storage and backups taken every 5 min-
utes, you can be assured that your data is in
SERVERS DATA STORAGE & BACKUPLICENSES
SERVERS & SECURITY9
ClockIt runs on world class servers that are provisioned in multiple datacenters worldwide. This allows
us to pull your data within seconds no matter where you are trying to access the information from. Our
timely backup keeps all your data safe for upto 10 years. Our networks are secured by world class security
features. We value your privacy and this ensures that your organization’s data is in safe hands. Our smart
networks are designed to give all our customers a 99.99% uptime.
Cloud based software with Anywhere Access ensures that you can have access to your data
on demand for one location or multiple locations.
Free upgrade to server hardware and software. No more worrying about dated software,
licenses and server hardware. We manage this for you automatically.
Real Time server monitoring. Our servers are monitored 24/7. This ensures an uptime of
99.99% no matter which part of the world you are in.
Your data is encrypted and stored with the highest industry standards available today. With
unlimited storage and cloud, you can save more than 10 years of data in one location.
Database backup is taken every 5 minutes. With this you are guaranteed that your data is
not going anywhere unless you want it to.
Clockit is designed to work alongside your other
software. You can use both together. Follow our get-
ting started guide at http://www.help.com to get
started and experience our platform. Once you are
satisfied with the package you can simply continue
I am already using a software, how can I
switch to Clockit?
Clockit is available for a 30 day trial. During this time
you can give Clockit a spin. Clockit is designed to
work alongside your existing software. During the
trial we do not ask you for any credit card informa-
tion. These 30 days are completely on us. You get
access to all the features for unlimited users. Once
you are convinced you can pick a plan and sign up
Can I try Clockit before I make my deci-
Clockit is designed to be compatible with more than
900 devices. So chances are that you would not need
to change your device.
Do I need to change my current device?
No, ClockIt works on alternate punches. Depending
on the policies of your company employees can con-
tinue to punch in as normal.
Do my employees have to change the
way they punch in?
The punches depends on the device. Depending on
the make and model you can have PIN, RFID, Biomet-
ric Fingerprint and Facial Recognition.
What type of punches can be recorded
Clockit works by communicating with your device
via the internet. So you would need a working inter-
net connection and your device to be connected via
LAN. You would need to keep your internet and your
time and attendance device on at all times.
What supporting infrastructure do I need
No Clockit can work with dynamic IP’s as well. You
would need to configure your router to work with
one of the dynamic domain IP providers such as Dy-
nDns or NO-IP. You can choose a provider that is sup-
ported by your internet router.
Do I need a static IP?
We have an in house customer support team. Simply
log in a ticket and we will get back to you. Our on-
line knowledge base and community support is an
awesome resource for you to get self help on simple
How do I get in touch with support?
Yes you can! Clockit allows you to easily switch plat-
forms. Simply cancel the subscription from the ac-
counts section and we will not bill you during the
Can I cancel my subscription?
Clockit is designed to be compatible with more than
900 device models available in the market today. Fol-
low our two minute guide to find out if your device is
compatiable at http://www.help.com
Is Clockit compatible with my time and
Choosing ClockIt for your organisation means you have taken the first step to ensure that your
business runs efficiently. Our workforce automation ensures that your employees are fully aware
of their contribution. This gives you the added advantage of being able to visualise your business
and how time and money is spent. You will have complete peace of mind and a full return on
investment within weeks of implementation.
Don’t just take our word for it. Experience our 30 day trial to find out for yourself.
340 S LEMON AVE #9886, WALNUT
Phone: +1 415 830 4830 (USA) , +91 80 65 30 559 (INDIA)