Payroll is often complicated by employee turnover, changing regulations, and other factors. Fortunately, various payroll tools are available to simplify the process.

1. PAYROLL 101:
OVERVIEW OF
PAYROLL TOOLS
AND TECHNOLOGY

2. Payroll is often complicated by employee turnover,
changing regulations, and other factors.
Fortunately, various payroll tools are available to simplify
the process.

3. Most Common Payroll Tools

4. In-house Payroll Processing
Most Common
Payroll Tools

5. This option is most viable for extremely small workforces
– that is, fewer than 10 employees with little variation in
weekly schedules. In these cases, onsite employees can
generally use payroll software to manage the process.
In-house processing can also be more costly than a high
quality, scalable outsourced payroll.
In-house Payroll
Processing

6. Bookkeepers And CPAs
Most Common
Payroll Tools

7. These individuals typically prepare payroll and tax
records, but may not offer tax filing services.
Responsibilities ultimately lie with you, the employer –
not bookkeepers or CPAs, so it is crucial to ensure these
professionals remain up-to-date and flexible regarding
changing regulations.
Bookkeepers And
CPAs

8. Online Payroll Services
Most Common
Payroll Tools

9. These payroll professionals handle everything from
direct deposits to automatic deductions, paychecks, and
more.
Online payroll entities enable employers to manage and
monitor payroll from a secure web browser at any time
of the day or year. Additionally, employee vacation, sick
time, and other data can be integrated into the system.
Online Payroll
Services

10. Are You Utilizing Human
Capital Management?

11. Referred to as Human Capital Management (HCM), this
software is capable of managing Human Resource
matters in addition to payroll processing.
With the growing popularity of cloud services, these
platforms can also operate within clouds.
Are You Utilizing
Human Capital
Management?

12. HCM Software Features

13. Time Clocks
This feature can pull relevant information directly from
the system, whether the system consists of badge
readers, time clocks, attendance recorders, or security
access authorizers.
HCM Software
Features

14. Pay Types
Software tools can accommodate a variety of pay types
and labor classes, based either on flat amounts or
percentages. They can also be programmed to changes
in pay rates, such as those based on performance and
probationary periods
HCM Software
Features

15. Leave Tracking
As the term implies, this feature enables the tracking of
available paid time, such as sick time, holidays, vacation
days, parental leave, and bereavement. Requests for
time off can also be submitted and recorded through this
software.
HCM Software
Features

16. Payroll Processing
This feature allows for payroll processing based on a
number of factors, including departments, work
locations, earning types, deductions, benefits, and tax
categories. Payments can be programmed to include
both paper checks and direct deposits.
HCM Software
Features

17. Deductions
As you know, payroll deductions sometimes vary widely
among employees. Common deductions include student
loan payments, garnishments for child support, union
dues, and retirement plans.
HCM Software
Features