Deltek Vision User Group Meeting - Q2 2013
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These slides are from BCS Prosoft's Deltek Vision User Group Meeting that covered Advanced Financial Reporting, BizInsights by Biznet, and 5 Tips & Tricks to help you get the most out of Deltek Vision. For a list of our upcoming Deltek Vision UGMs in San Antonio, Houston, Denver, Honolulu, and web-based UGM visit http://www.bcsprosoft.com/events/user-group-meetings/
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Deltek Vision User Group Meeting - Q2 2013
- 1. Deltek Vision User Group Meeting June 2013
- 3. http://www.bcsprosoft.com AGENDA • Introductions • General Ledger • Accounting Reports • Miscellaneous Financial Reporting • Tips and Tricks • Q&A • BizNet for Vision
- 4. http://www.bcsprosoft.com About BCS Prosoft • 27+ years experience • 1,500 Clients in all 50 states, Canada, and Mexico • Offices in San Antonio, Houston, Denver, and Honolulu • Award winning partners with:
- 5. http://www.bcsprosoft.com General Ledger • Configuring account groups • Using account groups for reporting • Creating comparative reports
- 6. http://www.bcsprosoft.com GL Account Groups • Minimize manual replication of data in Excel spreadsheets • Two types: Detail, Summary • Configurable role-based security
- 7. http://www.bcsprosoft.com Accounting Reports • Cash Flow Forecast • Cash Flow Statement
- 8. http://www.bcsprosoft.com Miscellaneous Financial Reporting • File Reconciliation Report • Tolerance Report
- 9. http://www.bcsprosoft.com Account Groups - Configuration Cont. Detail Account Group
- 10. http://www.bcsprosoft.com Account Groups Configuration Cont. Summary Account Group
- 11. http://www.bcsprosoft.com Account Groups Configuration Cont. Detail Account Group
- 12. http://www.bcsprosoft.com Account Groups Configuration Cont. Summary Account Group
- 13. http://www.bcsprosoft.com General Ledger – Reporting using Account Groups Cont.
- 14. http://www.bcsprosoft.com General Ledger – Reporting using Account Groups Cont.
- 15. http://www.bcsprosoft.com General Ledger – Reporting using Account Groups Cont.
- 16. http://www.bcsprosoft.com General Ledger – Reporting using Account Groups Cont.
- 17. http://www.bcsprosoft.com General Ledger – Comparative Reporting Cont.
- 18. http://www.bcsprosoft.com Tips & Tricks • Changing look and feel of Navigation Menu • Navigation Shortcuts
- 19. http://www.bcsprosoft.com BizNet for Vision • Components: BizInsight, BizContent and BizBroadcast • Demo • FAQs
- 20. http://www.bcsprosoft.com • 100% Excel Based • Leverage existing excel reports • Out of the box Pre-Built Reports & Functions • Superior Performance with In-Memory Analytics Why Choose BizNet:
- 21. http://www.bcsprosoft.com • Information is first loaded into memory • User interact with data in machines memory • Data access is thousands of times faster than accessing from disk In-Memory Analytics (How it works)
- 22. http://www.bcsprosoft.com BizNet – Components Workflow
- 23. http://www.bcsprosoft.com • BizInsight - Data Access Engine – Real Time Data Access – On-the-Fly Business Intel – High Perform In-Memory DB – No Additional Hardware BizNet – Step 1
- 24. http://www.bcsprosoft.com • BizContent - Pre-built Content – Live Data Connectors – Reports – Functions – Business IntelLists BizNet – Step 2
- 25. http://www.bcsprosoft.com • BizBroadcast - Automated Distribution – Email File Folders – Entire Workbooks or Select Sheets – 11 Different Formats – Recipient Specific Format & Delivery – AlertingConditional Delivery BizNet – Step 3
- 26. http://www.bcsprosoft.com BizNet FAQs Can be implemented in less than ½ a dayHow long does it take to implement? If you know Excel, training is minimalHow much training do we need? You can use all existing hardwareDo I have to buy more hardware? BizNet has been designed to connect to multiple systems Can I connect BizNet to other business data?
- 27. http://www.bcsprosoft.com • Project Accounting Reports Video: http://www.biznetsoftware.com/video-center/#1718 • General Ledger Reports Video: http://www.biznetsoftware.com/video-center/#1429 BizNet Demo Videos
- 28. http://www.bcsprosoft.com • User Group Meetings for Q3 will be in September. We’ll send you an email once we have finalized the dates. • Check out http://www.bcsprosoft.com/deltek-vision-user-gro for information on upcoming User Groups. Mark Your Calendar!
Editor's Notes
- You can set up as many account group tables as you need. Each table provides Vision with one scheme for grouping accounts for financial reporting purposes. You can group accounts differently on different reports and change your groupings from year to year. For example, your firm wants to present the Income Statement with varying levels of detail to three different audiences — the bank, board members, and partners. You can create three different account group tables, and reference each different table when running each report. In Vision, you can create reports that compare fiscal data between fiscal quarters, years, and periods.
- Most clients dump the data from Vision P&L and/or Balance Sheet to excel to created customize reports Provides flexibility when you customize your General Ledger reports and using the Summary table allows to build specialized calculations beyond the out of the box Income Statement You can restrict who can add, delete, update and change group tables based on their Role based on the : Record Level View and Record Level Update . The account group tables that you have Record Level View access to determines the account group tables that are available to you in the General Ledger and Consolidated General Ledger reporting applications. The account group tables that you have Record Level Update access to determines the account group tables that are available to you Access rights are set by a system administrator
- Although there are several accounting reports under the ‘Accounting’ menu in reports these 2 reports require specialized configuration and set-up. The Cash Flow Forecast report assists you (the client) to - Determine if sufficient funds are available from financing activities. - Show funds generated from all sources. - Show how funds are applied - for example, the Cash Flow Forecast report can show if there is enough cash to pay suppliers' bills and also pay bank loans, interest, and dividends. - Show future cash flow but only if a General Ledger Budget is set-up for the particular fiscal year. The Cash Flow Statement focuses on liquidity. It records your company's cash transactions (inflow and outflow) for the accounting period range or year that you specify. The Cash Flow Statement meets GAAP (Generally Accepted Accounting Principles) guidelines. The following are typical uses of the Cash Flow Statement: - To compare cash flow from one calendar or fiscal year to another - To compare the current quarter cash flow to that from previous quarters - To provide documentation to present to a bank (for example, when requesting a loan)
- These may not be well known or frequently used but very helpful reports. The File Rec report shows you at a glance if there is a difference between - The General Ledger Balance Sheet accounts and Subledgers, specifically A/R, A/P and Unbilled (especially if you are using Revenue Generation). Common causes for a difference are: JEs to mapped accounts and other prohibited entries such as a Cash Receipt to the mapped A/R account without referencing an invoice number or a Cash Disbursement to the mapped A/P account. If a difference is found it should be corrected. - The General Ledger Income Statement accounts and their subledgers. If there is a discrepancy in the Income Statement Accounts then most likely there is a tolerance as well. - This report is fiscal period specific. The Tolerance Report is a troubleshooting report to identify why there is a tolerance on your Balance sheet. - This report will show you the posting sequence number and period which created the issue. - Most common causes are an incomplete posting or manual entries to history loading/account balances
- Helpful for several reasons: Ease of updating one field in the infocenter for many records Download to excel many records Verification of data in one field for many records