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HALAL INTERNAL AUDIT (FOOD : MALAYSIA HALAL CERTIFICATION REQUIREMENTS)

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HALAL INTERNAL AUDIT (FOOD : MALAYSIA HALAL CERTIFICATION REQUIREMENTS)

This is Halal Internal Audit discussion for Malaysia Halal Certification Requirements. This material focus on how to obtain audit evidence based on the common audit method used. Audit method used are examine, questioning and observation.

This is Halal Internal Audit discussion for Malaysia Halal Certification Requirements. This material focus on how to obtain audit evidence based on the common audit method used. Audit method used are examine, questioning and observation.

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HALAL INTERNAL AUDIT (FOOD : MALAYSIA HALAL CERTIFICATION REQUIREMENTS)

  1. 1. HIA BEHALAL/AAA/JAN2022 HALAL INTERNAL AUDIT (Malaysia Halal Certification)
  2. 2. HIA BEHALAL/AAA/JAN2022 ▪ This material is focus for Malaysia Halal Certification requirements - food. ▪ This material is for individual reading material for halal practitioner only and based on personal interpretation only. ▪ This objective is share information and knowledge with personnel of the industry players i.e. Halal Executive or IHC. ▪ Kindly not to use for business purposes i.e. training materials
  3. 3. HIA BEHALAL/AAA/JAN2022 3 TRAINING OUTCOMES i. To understand the process flow of an internal audit ii. To understand the definition of audit criteria and objective evidence iii. To understand the halal internal audit criteria iv. to be able to list the required objective evidence
  4. 4. HIA BEHALAL/AAA/JAN2022 TRAINING CONTENT i. Introduction ii. Definition related to audit iii. Overview of audit cycle iv. The importance of an audit checklist v. Criteria of a good checklist vi. How to produce an internal audit checklist 4
  5. 5. HIA BEHALAL/AAA/JAN2022 1. INTRODUCTION 5
  6. 6. AUDIT EVALUATION To determine the degree of compliance to a prescribe norm Requirements of a product or service requested the clients Prescribe norm Acts & Regulations Guidelines Standards
  7. 7. HIA BEHALAL/AAA/JAN2022 Evaluation
  8. 8. HIA BEHALAL/AAA/JAN2022 A systematic and independent process for obtaining evidence and evaluating it objectively to determine the extent of compliance towards Halal Certification requirements in maintaining halal integrity of product or services. Halal Internal Audit INTERPRETATION
  9. 9. HIA BEHALAL/AAA/JAN2022 HALAL INTERNAL CONTROL SYSTEM was introduced in 2014 and the revised more comprehensive requirements released in 2019 and 2020: 1. In 2019, MOSTI released a revised Malaysian Standard for Halal Food – MS1500: 2019 2. In 2020, JAKIM introduces and implemented the revised Malaysia Halal Certification requirements: i. Manual Procedure for Malaysia Halal Certification (Manual Procedure) 2020 ii. Malaysia Halal Management System (MHMS) 2020 9
  10. 10. HIA BEHALAL/AAA/JAN2022 MHMS 2020 Based on MHMS 2020, clause 5 (5) which stated the requirements on conducting Halal Internal Audit for Halal applicant and / or company applying for Malaysia Halal Certification. ▪ Halal internal audit shall be conducted at least once per year for every premise branch/ chain Requirements on implementing Halal Internal Audit: 10
  11. 11. HIA BEHALAL/AAA/JAN2022 2. AUDIT CYCLES 11
  12. 12. HIA BEHALAL/AAA/JAN2022 PLANNING EXECUTION REPORTING FOLLOW-UP AUDIT CYCLE
  13. 13. HIA BEHALAL/AAA/JAN2022 AUDIT PLANNING Activities: a. Develop and establish Audit Program b. Initiating audit process c. Conducting document review d. Preparing tools required for on- site audit activities
  14. 14. HIA BEHALAL/AAA/JAN2022 AUDIT EXECUTION Activities: a. Opening Meeting b. Conducting Audit – document and/ or site c. Assessing and evaluating document & practices d. Gathering of audit objective evidence
  15. 15. HIA BEHALAL/AAA/JAN2022 INTERNAL HALAL AUDIT REPORT AUDIT REPORTING Activities: a. Categorizing audit findings b. Audit report preparation c. Closing meeting d. Audit finding presentation e. Audit report distribution
  16. 16. HIA BEHALAL/AAA/JAN2022 AUDIT FOLLOW-UP Activities: i. Verifying corrective action suitability and effectiveness ii. Closed Non-Conformance
  17. 17. HIA BEHALAL/AAA/JAN2022 2. CRITERIA OF A GOOD CHECKLIST 17
  18. 18. HIA BEHALAL/AAA/JAN2022 Audit work document is required to document and record the audit program and also part of the audit tools. 18 Audit Work Document i. Audit Plan ii. Audit Schedule iii. Opening meeting agenda iv. Audit Checklist v. Audit Note vi. Audit Report vii. Non-Conformance Report viii. Closing meeting agenda
  19. 19. HIA BEHALAL/AAA/JAN2022 Audit checklist is one of many tools used by auditor which help to ensure necessary halal internal audit standards and references are address before, during and after the audit process Audit Checklist
  20. 20. HIA BEHALAL/AAA/JAN2022 Audit checklist is a list that contains point/ elements of audit criteria used during conducting audit. Audit Checklist Prepared by: ▪ the lead auditor and/ or ▪ audit team members (auditor)
  21. 21. HIA BEHALAL/AAA/JAN2022 AUDIT CHECKLIST Importance of an audit checklist i. To assist auditor in addressing audit criteria ii. Ensure the audit is conducted systematically iii. Ensure consistent audit approach and avoid bias iv. Ensure uniformity in the performance of different auditors v. Provides as source of reference for information collected during audit for preparation of closing meeting, audit report and corrective action request vi. Provide reference to objective evidence
  22. 22. HIA BEHALAL/AAA/JAN2022 A GOOD AUDIT CHECKLIST…..? i. Covers every certification requirements ii. Audit methods used will direct to the required objective evidence (audit evidence) iii. Revise from time to time as to ensure specific for intended use iv. Identify appropriate flow in identifying the suitable audit method (s) during audit execution
  23. 23. HIA BEHALAL/AAA/JAN2022 3. AUDIT CHECKLIST FORMAT 23
  24. 24. HIA BEHALAL/AAA/JAN2022 HALAL INTERNAL AUDIT CHECKLIST Date Location Time Auditor Company/ Department Auditee Reference Document EXAMPLE HALAL INTERNAL AUDIT CHECKLIST FORMAT No. Checklist point Clause Compliance verified? (Yes/No) Evidence and / or Observation HALAL TRAINING 1 Is SOP available for Halal Training developed in HAS Manual? If yes, has the SOP been reviewed and updated (if applicable)? MHMS Clause 5 (8) (a) 2 Is there any training plan prepared and training activities conducted for both halal awareness & competency training? If yes, is the yearly training plan and copy of training certificate &/ or training attendance available? Random sample of 5 employee for Halal Awareness Training & every IHC member for Halal Competency & Halal Executive and Halal Auditing by HPB MHMS Clause 5 (8) (c) ,(d), (g), (i) MHCMP 17 (12) (a), (b), (e) 3 Is the training content for Halal awareness and/ or Halal Competency training sufficient? If yes, is the training evaluation and/ or pre & post test/ quiz available, tabulated and taken action? MHMS Clause 5 (8) (c) ,(d), (g), (i) MHCMP 17 (12) (c), (f)
  25. 25. HIA BEHALAL/AAA/JAN2022 HALAL INTERNAL AUDIT CHECKLIST Date Location Time Auditor Company/ Department Auditee Reference Document EXAMPLE HALAL INTERNAL AUDIT CHECKLIST FORMAT No. Audit criteria Clause Observation Questioning Examine Audit evidence & note MANAGEMENT RESPONSIBILITY 1 Halal objective ▪ Halal integrity – preserved ▪ Halal requirement – through out supply chain 4.1.1 2 Sufficient resources ▪ Management provide sufficient resources (manpower, facility, financial, infrastructure) ▪ Objective: implement halal control system (HCS) 4.1.4 3 Manpower ▪ Provide PIC for HCS – appoint a Muslim 4.1.2
  26. 26. HIA BEHALAL/AAA/JAN2022 CHECKLIST Developing Halal Audit Checklist In order to ensure the audit is smooth, systematic, consistent, uniformity and achieve objective evidence, element in the audit checklist: i. Audit criteria ii. Audit criteria checklist point iii.Related clause (s) iv.Audit method used v. Audit evidence for compliance and non-compliance
  27. 27. HIA BEHALAL/AAA/JAN2022 Audit Evidence Audit evidence is information is obtained during audit process through specific or combination audit method Information that support and verifies compliance with MHCMP, MHMS, MS and maintain halal integrity of product/ service
  28. 28. HIA BEHALAL/AAA/JAN2022 Reasonable conclusion based on evidence gathered by the auditor Reliable Evidence Trustworthy and persuasive Relevant Evidence Pertinent to the matter being tested Appropriate Evidence Sufficient Evidence Enough to be representative
  29. 29. HIA BEHALAL/AAA/JAN2022 Appropriate Evidence Critical material (use enzyme) Relevant Evidence Product name & Manufacturing Address on packaging and Halal Certificate is the same. EXAMPLE
  30. 30. HIA BEHALAL/AAA/JAN2022 Reliable Evidence ▪ Halal certificate competent authority and/ or recognised Halal certification body ▪ Halal Certificate is still valid
  31. 31. HIA BEHALAL/AAA/JAN2022 Sufficient Evidence ▪ Critical material therefore, obtain prove of Halal from every manufacturer of whey powder
  32. 32. HIA BEHALAL/AAA/JAN2022 Audit method refer to the of type activity (s) conducted to obtain information during audit. Audit Method Observe/ Demonstration Examine/ Inspect Questioning / Interview Audit Method To collect and gather information
  33. 33. HIA BEHALAL/AAA/JAN2022 Examine /Inspect  Focus on verifying of information  Activities : review and examine internal documentation & record which refer to the activities and practices conducted in the premise.
  34. 34. HIA BEHALAL/AAA/JAN2022 The method which provide the main source of information during audit. Questioning / Interview Ask question / interview using the effective questioning method and be an active listener to gather information as audit evidence.
  35. 35. HIA BEHALAL/AAA/JAN2022 OBSERVE / DEMONSTRATE Use observation method if : • Auditee have difficulties explain about process Questioning / Interview Auditor need to: • Look • Identify • Evaluate Activities Condition
  36. 36. HIA BEHALAL/AAA/JAN2022 4. DEVELOPING AUDIT CHECKLIST 36
  37. 37. HIA BEHALAL/AAA/JAN2022 CHECKLIST Identify and compile Halal certification requirements – audit criteria (MPPHM, MHMS and MS1500) Define audit criteria important parameter (checklist point) Define the method to achieve audit evidence: Examine/Inspect Questioning/ Interview Observe / Demonstrate Developing Halal Audit Checklist
  38. 38. HIA BEHALAL/AAA/JAN2022 Audit is a sample check, whereby the quality of audit depends on the quality of sample drawn during audit. Need to be as representative as possible ▪ Focus on important audit criteria parameter ▪ Depth of the verification for halal certification requirement elements Developing Halal Audit Checklist
  39. 39. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 1) RAW MATERIAL CONTROL & HALAL RAW MATERIAL 39
  40. 40. HIA BEHALAL/AAA/JAN2022 40 Raw Material (RM) Control & Halal Raw Materials Audit criteria MPPHM MHMS MS1500 SOP Scope ▪ Purchasing ▪ Receiving ▪ Storage 5 (7) (a) Control measures ▪ Usage shubhah material – prohibited ▪ Halal sources only & prove of Halal* 17 (1) (a), (b), (c), (d), (f) 5 (7) (b) 4.5.1 & 4.5.2 ▪ Declare to authority current used & changes RM 17 (1) (g) 5 (7) (b) ▪ Comply with RM current laws & regulations 17 (1) (a) 17 (1) (i) 5 (7) (b) ▪ Water testing – if source from other than Water Supply Department 17 (7) (j) RM Masterlist ▪ Available & accessible ▪ Digital/ printed ▪ Updated (add : RM &/ supplier) 5 (7) (c) (f) ▪ Sufficient information 5 (7) (d)(e)
  41. 41. HIA BEHALAL/AAA/JAN2022 41 Raw Material Control & Halal Raw Materials Audit criteria MPPHM MHMS MS1500 Traceability Clear identification of RM ▪ Able to identify producer/ supplier ▪ Clear labelling or RM & supplier/producer 17 (1) (e),(h)
  42. 42. HIA BEHALAL/AAA/JAN2022 42 Type of raw materials * - Prove of Halal status Local animal base • Valid halal certificate from recognized halal certification body Imported animal base • Valid halal certificate from recognized halal certification body • From slaughterhouse or processing plant approved by DVS Raw material without halal certificate • Supplemented with complete supporting document (to include information on material composition, process flow, and source of raw material); Raw materials with additional processes by third party including supplier/ trader • Valid halal certificate from recognized halal certification body
  43. 43. HIA BEHALAL/AAA/JAN2022 1. Raw Material Control 43 Requirements Raw Material Control 1. Establish SOP 2. SOP scope MHMS 2020 5 (7) (a), & (b) MPPHM 2020 17 (4)(f)
  44. 44. HIA BEHALAL/AAA/JAN2022 44 Audit method: Scope Examine Department & PIC: • Purchasing: Purchasing Executive/ Officer • Internal Halal Committee: HE, IHC Document: ▪ SOP for RM or Purchasing, Receiving & Storage Objective: i. to verify if the SOP for RM is established and comply with requirement’s scope (i.e. purchasing, receiving and storage). ▪ SOP may also be separated into SOP for purchasing/ supplier control / receiving of RM/ storage of RM
  45. 45. HIA BEHALAL/AAA/JAN2022 45 SOP RM Purchasing To verify: 1. Only to purchase material which has been declared in MYeHALAL (new/ addition) 2. Only to purchase material with sufficient & valid prove of Halal Receiving To verify: 1. Only to accept RM which is listed in PO/RM Masterlist only 2. Procedure for isolation and segregation of RM not complying to SOP i. Inform Purchasing/ IHC/HE on RM not meeting the requirements for further action ii. Label for effective segregation & record information on RM & supplier’s name & quantity receive Storage To verify: 1. Only to store halal RM 2. Stored according to RM characteristic – maintain safety & quality 3. Labelling of RM 4. Procedure for segregation and isolation of RM not following SOP – allocated area.
  46. 46. HIA BEHALAL/AAA/JAN2022 1. Raw Material Control 46 Requirements Raw Material Control 1. SOP control measures ▪ Usage shubhah material – prohibited ▪ Halal sources only & prove of Halal* MPPHM 2020 17 (1) (a), (b), (c), (d), (f) 17 (3) (b) 17 (4) (a) MHMS 2020 5 (7) (b) MS1500:2019 4.5.1 & 4.5.2
  47. 47. HIA BEHALAL/AAA/JAN2022 47 Audit method: Control measure – prove of halal Questioning Department & PIC: • Purchasing: Purchasing Executive/ Officer • Internal Halal Committee: HE, IHC Are the raw materials used producing halal products are supported with relevant and reliable prove of Halal ( Halal Certificate from recognized CB / Product specification with detail process flow/ MSDS/ certificate of origin :- indicating the source of raw material)?
  48. 48. HIA BEHALAL/AAA/JAN2022 48 Audit method: Control measure- prove of halal Examine Department & PIC: • Purchasing: Purchasing Executive/ Officer • Internal Halal Committee: HE, IHC Document: ▪ Halal file & supporting document for prove of Halal Objective: to verify prove of halal for every RM is available, valid and appropriate Prove of halal for every RM ▪ Valid and recognized halal certificate ▪ Product specification with detail process flow and ingredient breakdown with source of material origin ▪ MSDS ▪ Certificate of origin
  49. 49. HIA BEHALAL/AAA/JAN2022 1. Raw Material Control 49 Requirements Raw Material Control 1. SOP control measures ▪ Declare to authority current used & changes RM MPPHM 2020 17 (1) (g) MHMS 2020 5 (7) (b)
  50. 50. HIA BEHALAL/AAA/JAN2022 50 Audit method: Control measure – Declared to authority Questioning Department & PIC: • Purchasing: Purchasing Executive/ Officer • Internal Halal Committee: HE, IHC ▪ Has the all the RM purchased is declared in MYeHALAL and Raw Material Masterlist been established? ▪ Is there any new raw material and/ or supplier been purchased or used? ▪ Has the new raw material and / or supplier been approved by the competent authority?
  51. 51. HIA BEHALAL/AAA/JAN2022 51 Audit method: Control measure – Declared to authority Examine Department & PIC: • Purchasing: Purchasing Executive/ Officer • Internal Halal Committee: HE, IHC Document: Objective: Detect for any differences in listed raw materials and suppliers. 1. Comparing List of RM from MYeHALAL with the current Raw Material Masterlist 2. Comparing current 3 or 6 months DO/PO/Invoice with List of RM from MYeHALAL 3. Written application to JAKIM/ JAIN for additional or changes of raw materials and/ or suppliers (manufacturer)
  52. 52. HIA BEHALAL/AAA/JAN2022 52 Audit method: Control measure – Declared to authority Observation & examine Department & PIC: • Receiving, Storage & Production Document: ▪ PO & DO ▪ Valid and appropriate prove of Halal supporting documents Objective: Detect for any presence of undeclared RM with or without sufficient prove of halal & haram RM 1. Undeclared RM presence (R&D/ sample/ production) is supported with appropriate prove of halal? 2. Any presence if haram RM? * This audit method can also be used for clause 17 (2) & (3)
  53. 53. HIA BEHALAL/AAA/JAN2022 53 Audit method: Control measure – Declared to authority Examine Department & PIC: • Production areas Document: ▪ Material transfer form/ Material Request Form ▪ Formulation form ▪ Weighing record ▪ Mixing record Objective: Detect for any differences in listed raw materials and suppliers. 1. Undeclared RM presence (R&D/ sample/ production) is supported with appropriate prove of halal? 2. Comparing material in material request form/ formulation form/ weighing record/ mixing report with current List of RM from MYeHALAL
  54. 54. HIA BEHALAL/AAA/JAN2022 1. Raw Material Control 54 Requirements Complying to related law and regulations 1. Raw material (RM) for food specification comply with Food Regulations 1985 i. Composition (main ingredient, additives and processing aids) ii. Physical, chemical and biological parameter MPPHM 2020 17 (1) (i)
  55. 55. HIA BEHALAL/AAA/JAN2022 55 Audit method: Examine Department & PIC: • Quality Assurance (QA) Document: ▪ Product specification ▪ Certificate of Analysis Objective: to verify and monitor if the current RM incompliance with Food Regulations for the identified food & upon delivery RM is within the specification dictated & agreed between company and supplier i. Product specification for every raw materials ii. Certificate of Analysis for every raw materials upon delivery for the identified batch
  56. 56. HIA BEHALAL/AAA/JAN2022 56 Food Regulations 1985 Regulation 189. Cooking Oil (1) Cooking oil shall be edible oil used for purposes of cooking and includes the edible oil for which a standard is prescribes in regulations 190 to 207, either in its single form without blending or obtained by blending or more edible oils. (2) Where cooking oils is in its single blending, in addition to the standard prescribed in regulation 188, it shall also comply with the standard for each particular type of edible oil prescribed in regulation 190 to 270, as the case may be. (3) In the case of blended cooking oil, in addition to the standard prescribed in regulation 188, it shall not contain more than 30 g/kg of unsaponifiable matter and may contain permitted colouring substances and permitted flavouring substances. EXAMPLE
  57. 57. HIA BEHALAL/AAA/JAN2022 1. Raw Material Control 57 Requirements Raw material testing: water – safety and quality 1. Water sourced from other than Water Supply Department i.e. – ground water, bore water and other for processing activities MPPHM 2020 17 (1) (i)
  58. 58. HIA BEHALAL/AAA/JAN2022 58 Audit method: Examine Department & PIC: • Quality Assurance (QA) Document: ▪ Water quality test analysis report Objective: to verify the safety and quality of water used for processing activities comply with Twenty-fifth A Schedule parameter. Water quality testing* (accredited lab) comply with parameter as described in Twenty-fifth A Schedule: i. Physical standard ii. Chemical standard iii. Pesticides iv. Bacteriological standard v. Radioactivity
  59. 59. HIA BEHALAL/AAA/JAN2022 1. Raw Material Control 59 Requirements RM Masterlist ▪ Available & accessible ▪ Digital/ printed ▪ Updated (add : RM &/ supplier) ▪ MHMS 2020 5 (7) (c) (f) ▪ Sufficient information ▪ MHMS 5 (7) (d)(e)
  60. 60. HIA BEHALAL/AAA/JAN2022 60 Audit method: Examine Department & PIC: • Internal Halal Committee: HE, IHC • Purchasing: Purchasing Executive/ Officer Document: ▪ Halal File / HAS Manual Objective: to verify the RM Masterlist is established and furnished with current and sufficient information as in MYeHALAL.
  61. 61. HIA BEHALAL/AAA/JAN2022 Nama Bahan Mentah (Raw Material Name) Nama Saintifik/ Nama Am / Nama Kod Perdagangan (Scientific Name/ Common Name/ Coding Trade Name) Sumber Bahan Mentah (Source of Raw Material) Nama & Alamat Pengeluar (Name & Address of Manufacturer) Status Pengistiharan Bahan Mentah Kepada pihak berkuasa - Ya/Tidak (Declaration status to authority for Raw Material- Yes/No) Badan Pengeluar Sijil Halal & Status Sijil Halal (Halal Certification Body & / Halal Certificate Status) Tarikh Tamat Tempoh Sijil Halal (Halal Certificate Expiration Date) Dokumen Sokongan (Maklumat Rujukan Sumber Bahan Mentah dan Carta Alir Proses) *Sekiranya bahan tidak mempunyai Sijil Halal [SupportingDocument (Reference information on Raw Material Sources & Process Flow Chart) * If raw material do not have Halal Certificate.] Catatan (Note) Jadual XX: SENARAI UTAMA BAHAN MENTAH) (TableXX : Master List for Ingredient/ Material)
  62. 62. HIA BEHALAL/AAA/JAN2022 1. Raw Material Control 62 Requirements Traceability method of raw material 1. Identification of raw material : i. Product name ii. Producer name & address 2. Identification – clear , durable and understandable MPPHM 2020 17 (1) (e) & (h)
  63. 63. HIA BEHALAL/AAA/JAN2022 63 Audit method: Observation Area to observe: Receiving, storage/ warehouse of raw materials and production areas Sample size: A few products (more sample for critical materials) Observe physically for availability of labelling on each raw materials packaging/ containers: ▪ product name and ▪ producer name and address
  64. 64. HIA BEHALAL/AAA/JAN2022 64 Audit method: Examine Department & PIC: • Receiving, Storage / Warehouse for raw materials, packaging and processing aids • Production areas Document: ▪ Weighing record i. Record on opening of raw material original packaging and / or transfer to a new secondary containers or new packaging or repack: a. Weighing records b. Records for opening / transferring raw materials from original packaging/ containers.
  65. 65. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 2) PRODUCT , MENU AND SERVICES 65
  66. 66. HIA BEHALAL/AAA/JAN2022 66 Product, Menu and Services Audit criteria MPPHM MHMS MS1500 Product & menu Halal Application ▪ Every product/ menu produced apply for Halal 17 (2) (b) Halal Application – R&D ▪ RM available & able to be audited ▪ No changes in RM and labelling ▪ Conducted trial run ▪ Approved by company’s management 17 (2) (h) Name ▪ In MYeHALAL similar on label / menu 17 (2) (c)
  67. 67. HIA BEHALAL/AAA/JAN2022 67 Product, Menu and Services Audit criteria MPPHM MHMS MS1500 Product Criteria ▪ Not similar to pig & dog shape ▪ Not religious in nature ▪ Do not give negative impact to Malaysia Halal Certification 17(2) (a) 17(3)(d) Measurement & Weight ▪ On label reflect actual 17 (2) (f) Product, menu and services Certified products ▪ Consistently produced / provided ▪ Product processing / services provided activities - recorded 17(2) (d) 17 (3)(c) ▪ If not produced from certificate if not produced during Halal certificate validity period 17(2) (e) ▪ Comply to laws and regulations 17(2) (g)
  68. 68. HIA BEHALAL/AAA/JAN2022 2. Product, Menu and Services - Product & menu 68 Requirements Halal Application 1. Every product/ menu produced apply for Halal MPPHM 2020 17 (2) (b) Requirements Name 1. On label / menu similar in MYeHALAL MPPHM 2020 17 (2) (c)
  69. 69. HIA BEHALAL/AAA/JAN2022 2. Product, Menu and Services - Product, menu & services 69 Requirements Certified products ▪ Consistently produced / provided ▪ Product processing / services provided activities - recorded MPPHM 2020 17 (2) (d) 17 (3)(c) Requirements Certified products ▪ If not produced from certificate if not produced during Halal certificate validity period MPPHM 2020 17 (2) (e)
  70. 70. HIA BEHALAL/AAA/JAN2022 70 Audit method: Examine Department and PIC: Storage/ warehouse of RM or finished goods Sample: ▪ Printed packaging material /Finished products ▪ Compare product name on packaging material / finished goods with MYeHALAL product list –available and similar
  71. 71. HIA BEHALAL/AAA/JAN2022 71 Audit method: Examine Department & PIC: Planning department Production Department Finished goods storage Document ▪ Monthly/ yearly production planning schedule and report ▪ Product production report* ▪ Event request form – hotel/food services Objective: ▪ To compare event request form/ planning schedule & report with product production report and compare with MYeHALAL menu / product list
  72. 72. HIA BEHALAL/AAA/JAN2022 72 Product production record - biscuits Storage ▪ RM request form (ingredient / packaging) Weighing ▪ RM weighing record Mixing & others processing activities ▪ Product mixing record ▪ Product baking record ▪ Product packing record Finished goods (FG) ▪ FG transfer record Storage ▪ FG storage records Product quality testing ▪ Physical, chemical & biological – observation and / or analysis ▪ Product release records EXAMPLE
  73. 73. HIA BEHALAL/AAA/JAN2022 2. Product, Menu and Services - Product & menu 73 Requirements Halal Application – R&D 1. RM available & able to be audited 2. No changes in RM and labelling 3. Conducted trial run 4. Approved by company’s management MPPHM 2020 17 (2) (h)
  74. 74. HIA BEHALAL/AAA/JAN2022 74 Audit method: Examine Area to observe: R&D Document ▪ Trial run report : focus on product specification and formulation ▪ Product labelling – final artwork/packaging material/ finished goods Objective: ▪ To verify the RM used is similar to approved R&D product formulation ▪ Product labelling in R&D sample and finished goods is similar and no changes made
  75. 75. HIA BEHALAL/AAA/JAN2022 75 Audit method: Observation & Examine Area to observe: Storage RM Storage FG Observation and examine ▪ Observed for availability of RM (ingredient & packaging) for R&D product ▪ Verify the RM and supplier are the same as in MYeHALAL application ▪ Verify packaging and labelling similar as support document sent for Halal certification application
  76. 76. HIA BEHALAL/AAA/JAN2022 2. Product, Menu and Services - Product 76 Requirements Criteria 1. Not similar to pig & dog shape 2. Not religious in nature 3. Do not give negative impact to Malaysia Halal Certification MPPHM 2020 17 (2) (a) 17(3)(d) Requirements Measurement & Weight ▪ On label reflect actual MPPHM 2020 17 (2) (f)
  77. 77. HIA BEHALAL/AAA/JAN2022 77 Audit method: Observation & Examine Area to observe: Storage RM Storage FG Observation and examine ▪ Observed the shape, type and possible negative implication if deviate from requirements ▪ Verify the measurement & weight on labelling is according to labelling ▪ Measure or weight the product ▪ Verify the Quality monitoring records – weight/volume/pieces
  78. 78. HIA BEHALAL/AAA/JAN2022 2. Product, Menu and Services - Product, menu & services 78 Requirements Certified products ▪ Comply to laws and regulations MPPHM 2020 17 (2) (g) 17 (3)(a)
  79. 79. HIA BEHALAL/AAA/JAN2022 79 Audit method: Examine Department & PIC: • Quality Assurance (QA) Document: ▪ Product specification ▪ Safety and quality testing / analysis Objective: to verify and monitor if the current FG incompliance with Food Regulations 1985 i. Verify product specification and result of safety and quality testing/ analysis is incompliance with Food Regulations 1985 requirements.
  80. 80. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 3) PROCESSING 80
  81. 81. HIA BEHALAL/AAA/JAN2022 81 Processing Audit criteria MPPHM MHMS MS1500 Processing area Free from ▪ Haram RM or product 17(3) (b) 17 (1) (a),(b),(c), (d) & (f) 4.5.2 ▪ Religious in nature products which gives negative impact 17 (3) (d) Products produced ▪ Dedicated for halal certified product 17(3) (c) Implement GHP & GMP ▪ Clean and tidy 17(3) (f) ▪ No storing of poisonous or hazardous chemical / unused equipment 17 (3)(g) Processing activities Implement GHP & GMP ▪ Comply GHP & GMP ▪ Use of liner for off the floor – RM & products 17(3)(e) 17 (8)(f) 4.4.3 4.7.2
  82. 82. HIA BEHALAL/AAA/JAN2022 82 Processing Audit criteria MPPHM MHMS MS1500 Processing activities Laws & regulations ▪ Comply shariah law ▪ Current product/ services laws and regulations 17(3)(a) 4.4.3 Processing area ▪ Presence of tools and element of worship 17 (15) 4.2.9
  83. 83. HIA BEHALAL/AAA/JAN2022 3. Processing 83 Requirements Processing area 1. Free from Haram RM or product MPPHM 2020 17 (3)(b) MHMS 2020 5 (7) (b) MS1500:2019 4.5.2 2. Free from religious in nature products which gives negative impact MPPHM 2020 17 (3) (d) 3. Product produced dedicated for halal certified product MPPHM 2020 17 (3) (c)
  84. 84. HIA BEHALAL/AAA/JAN2022 84 Audit method: ** Examine Department & PIC: Planning department Production Department Finished goods storage Document ▪ Monthly/ yearly production planning schedule and report ▪ Product production report* ▪ Event request form – hotel/food services Objective: ▪ To compare event request form/ planning schedule & report with product production report and compare with MYeHALAL menu / product list for presence of any undeclared and/ or haram product ?
  85. 85. HIA BEHALAL/AAA/JAN2022 85 Audit method: Observation Area to observe: • Storage/ Warehouse Of Raw Materials • Production Areas • Finished Product Storage/ Warehouse Observe physically for presence of any RM and / or product: ▪ Declared in MYeHALAL - compliance ▪ Haram in nature – non-compliance ▪ Related to religious in nature – non- compliance
  86. 86. HIA BEHALAL/AAA/JAN2022 3. Processing 86 Requirements Processing area & activities 1. Clean and tidy MPPHM 2020 17 (3)(f) MS1500:2019 4.4.3 2. No storing of poisonous or hazardous chemical / unused equipment MPPHM 2020 17 (3) (d) MS1500:2019 4.4.2 c) 3. Comply GHP & GMP MPPHM 2020 17 (3) (c) MS1500:2019 4.4.3
  87. 87. HIA BEHALAL/AAA/JAN2022 87 Audit method: Observation Area to observe: • Storage/ Warehouse Of Raw Materials, • Production Areas • Finished Product Storage/ Warehouse Observe if these areas are in tidy condition and clean. If not, scrutinized the SOP and records related to hygiene and sanitation.
  88. 88. HIA BEHALAL/AAA/JAN2022 88 Audit method: Examine Department & PIC: Cleaning and Sanitation / Hygiene Department Production Department Quality Assurance/ Quality Control Document ▪ SOP & records for control of operation for both core & support process activities, equipment, premise and personnel ▪ Focus more on cleaning and sanitation for premise and equipment ▪ SOP – cleaning and sanitation procedure for processing area and equipment ▪ Cleaning and sanitation schedule ▪ Cleaning and sanitation record ▪ Cleaning and sanitation verification record – lab testing
  89. 89. HIA BEHALAL/AAA/JAN2022 89 Audit method: Examine Department & PIC: Cleaning and Sanitation / Hygiene Department Production Department Quality Assurance/ Quality Control Objective: ▪ To verify: ▪ Is the SOP established? ▪ Does the SOP comply with basic food hygiene requirement and/ or more? ▪ Is the cleaning and sanitation conducted as procedure and effective: ▪ Cleaning and sanitation conducted as method stated in SOP? ▪ Is the lab testing showing result indicating processing area and equipment is clean?
  90. 90. HIA BEHALAL/AAA/JAN2022 90 Requirements Processing area & activities 4. Comply shariah law 5. Current product/ services laws and regulations Clauses MPPHM 2020 17 (3)(a) MS1500:2019 4.4.3 3. Processing Requirements Processing area & activities 6. Presence of tools and element of worship Clauses MPPHM 2020 17 (15) MS1500:2019 4.2.9
  91. 91. HIA BEHALAL/AAA/JAN2022 91 Audit method: Observation Area to observe: • Storage/ Warehouse of Raw Materials, • Production Areas • Finished Product Storage/ Warehouse ▪ Observe if there is any presence of tools and element of worship (deity/ amulet/ talisman) in the form of – statue, picture, logo and others in the processing area. ▪ Possibility of any religious ritual(spiritual activities) conducted in the processing area.
  92. 92. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 4) STORAGE 92
  93. 93. HIA BEHALAL/AAA/JAN2022 93 Storage Audit criteria MPPHM MHMS MS1500 Dedicated ▪ Only halal RM and product 17(4) (a) GMP segregation & identification ▪ RM, FG, R&D products, rejected item, equipment and non-food chemical ▪ Properly labelled 17 (4) (b) 4.4.1 ▪ Dedicated for RM and FG ▪ prohibited equipment and material unrelated to product processing 17(4) (c) ▪ stored according to nature of RM and / or product 17(4) (d) 4.4.1 ▪ Goods arrangement: • proper • Effective safety control – no contamination • facilitate cleaning 17(4) (g) 4.4.1
  94. 94. HIA BEHALAL/AAA/JAN2022 94 Storage Audit criteria MPPHM MHMS MS1500 GMP Condition ▪ Clean and tidy 17 (4)(e) 4.4.1 Procedure ▪ Available and monitoring record implemented 17(4) (f) External storage Halal control measures ▪ Establish written agreement/ contract or mutual agreement – halal requirements for storage 17(4) (h) Laws and regulations ▪ Comply to related laws and regulations 17(4) (i) 4.4.1
  95. 95. HIA BEHALAL/AAA/JAN2022 95 Requirements GMP Procedure 1. Available and monitoring record implemented MPPHM 2020 17 (3)(f) Laws and regulations 2. Comply to related laws and regulations MPPHM 2020 17(4) (i) 4. Storage
  96. 96. HIA BEHALAL/AAA/JAN2022 96 Audit method: Examine Department & PIC: Storage of RM & Storage of Finished Goods Objective: To verify: ▪ Is the SOP established comply with MPPHM 2020 & MS 1500 & Food Hygiene Regulations 2009 and consist of control on: • Only to store halal RM • Stored according to RM characteristic – maintain safety & quality • Labelling of RM • Procedure for segregation and isolation of RM not following SOP – allocated area. ▪ Is the showing compliance to the SOP or not? ▪ Cleaning record ▪ Temperature and/ or humidity monitoring record (if any)
  97. 97. HIA BEHALAL/AAA/JAN2022 4. Storage 97 Requirements Dedicated ▪ Only halal RM and product MPPHM 2020 17(4) (a) GMP: Segregation and identification ▪ RM, FG, R&D products, rejected item, equipment and non-food chemical ▪ Properly labelled ▪ MPPHM 2020 17 (4) (b) ▪ Dedicated for RM and FG ▪ prohibited equipment and material unrelated to product processing ▪ MPPHM 2020 17(4) (c)
  98. 98. HIA BEHALAL/AAA/JAN2022 98 Audit method: Observation Area to observe: Storage of RM & Storage of Finished Goods Observe to verify: ▪ There are only presence of halal RM & products ▪ Proper segregation between RM & FG ▪ RM &FG – stored according to their nature & proper labelling: ▪ Ambient/air-conditioned/chill/ freezer ▪ Non-processing material & non-food chemical in other storage area
  99. 99. HIA BEHALAL/AAA/JAN2022 4. Storage 99 Requirements GMP: Segregation and identification ▪ stored according to nature of RM and / or product ▪ MPPHM 2020 17(4) (d) ▪ Goods arrangement: • proper • Effective safety control – no contamination • facilitate cleaning MPPHM 2020 17(4) (g) GMP: Condition ▪ Clean and tidy MPPHM 2020 17(4) (e)
  100. 100. HIA BEHALAL/AAA/JAN2022 100 Audit method: Observation Area to observe: Storage of RM & Storage of Finished Goods Observe to verify: ▪ Clean and tidy: ▪ Clean, dry and good condition ▪ Proper stacking ▪ At dedicated area ▪ RM & FG arranged properly prevent damage and contamination and/ or cross contamination ▪ Using device for away from floor (pallet/racking/liner)
  101. 101. HIA BEHALAL/AAA/JAN2022 4. Storage 101 Requirements External storage: Halal control measures ▪ Establish written agreement/ contract or mutual agreement – halal requirements for storage ▪ MPPHM 2020 17(4) (h)
  102. 102. HIA BEHALAL/AAA/JAN2022 102 Audit method: Examine Department & PIC: Purchasing Storage of RM & Storage of Finished Goods Objective: To verify if there is a valid and legal contract/ written agreement / mutual agreement on halal requirements for storage between company and storage third party service provider?
  103. 103. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 5) EQUIPMENT AND DEVICES 103
  104. 104. HIA BEHALAL/AAA/JAN2022 104 Equipment and Devices (ED) Audit criteria MPPHM MHMS MS1500 Law and regulation ▪ comply related laws & regulation 17(5) (g) Procedure ▪ Cleaning & maintenance 17(5) (e) 4.3.5 Maintenance ▪ Broken and unused – identified & segregate and isolate 17(5) (f) 4.3.5 Type ▪ Suitable 17(5) (g) E&D Usage ▪ Dedicated only for processing and handling halal RM, product and/ or services 17(5) (a) 4.3.1 ▪ Prohibited: negative implication E&D 17(5) (b) Material Sources ▪ Avoid – animal base unless prove of halal status available 17(5) (c) 4.3.4 Condition ▪ Free from najs ▪ Good, clean, not hazardous ▪ Negative impact to product and user 17(5) (d)
  105. 105. HIA BEHALAL/AAA/JAN2022 105 Equipment and Devices (ED) Audit criteria MPPHM MHMS MS1500 Law and regulation ▪ comply related laws & regulation 17(5) (g) Procedure ▪ Cleaning & maintenance 17(5) (e) 4.3.5 Maintenance ▪ Broken and unused – identified & segregate and isolate 17(5) (f) 4.3.5
  106. 106. HIA BEHALAL/AAA/JAN2022 106 Audit method: Examine Department & PIC: Engineering department / Maintenance Department Objective: 1. To verify if the SOP cover: ▪ Procedure for selection of material for equipment ▪ Procedure for selection for processing aids such as grease, lubricant , filter and others ▪ Procedure for maintenance program ▪ Procedure for brittle material control ▪ Procedure for broken or malfunction equipment ▪ Yearly Maintenance program schedule
  107. 107. HIA BEHALAL/AAA/JAN2022 107 Audit method: Examine Department & PIC: Engineering department / Maintenance Department Objective: 2. Verify implementation as SOP , through records ▪ Equipment maintenance report ▪ Material request form and/ or Purchase order ▪ Brittle material inspection record ▪ Equipment Maintenance Request Form
  108. 108. HIA BEHALAL/AAA/JAN2022 108 Audit method: Examine Department & PIC: Engineering department / Maintenance Department Objective: 3. Animal base material ▪ Examine product specification for the identified animal base material (leather, or fur) ▪ Fur prove of halal shall be Halal certificate ▪ Leather –product specification with indication of source of animal (shall be halal animal only)
  109. 109. HIA BEHALAL/AAA/JAN2022 109 Equipment and Devices (ED) Audit criteria MPPHM MHMS MS1500 Type ▪ Suitable 17(5) (g) E&D Usage ▪ Dedicated only for processing and handling halal RM, product and/ or services 17(5) (a) 4.3.1 ▪ Prohibited: negative implication E&D 17(5) (b) Material Sources ▪ Avoid – animal base unless prove of halal status available 17(5) (c) 4.3.4 Condition ▪ Free from najs ▪ Good, clean, not hazardous ▪ Negative impact to product and user 17(5) (d)
  110. 110. HIA BEHALAL/AAA/JAN2022 110 Audit method: Observation Area to observe: Receiving area Storage area RM & finished goods Processing area Observe to verify: ▪ Clean, tidy and suitability: ▪ Clean and good condition ▪ Proper and tidy arrangement ▪ No rust or broken or chipped ▪ Material suitable for product produced i.e food no equipment from wood ▪ Brittle material in good condition
  111. 111. HIA BEHALAL/AAA/JAN2022 111 Audit method: Observation Area to observe: Receiving area Storage area RM & finished goods Processing area Observe to verify: ▪ No equipment with negative implication to Halal certification: ▪ Equipment with logo of a haram product ▪ Equipment specifically used for haram product
  112. 112. HIA BEHALAL/AAA/JAN2022 112 Audit method: Observation Area to observe: Receiving area Storage area RM & finished goods Processing area Observe to verify: ▪ Animal base material equipment: ▪ Look for gloves, brushes, apron, tools belt.
  113. 113. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 6) PACKAGING, LABELLING & ADVERTISING 113
  114. 114. HIA BEHALAL/AAA/JAN2022 114 Packaging, labelling and advertising Audit criteria MPPHM MHMS MS1500 Packaging, labelling & advertising Law and regulation ▪ comply related laws & regulation ▪ Packaging, labelling and advertising 17(6) (h) 4.7.6 ▪ Product claim 17(6) (g) 4.7.4 Packaging & labelling material ▪ Halal ▪ Not contaminating product ▪ Safe for human 17(6) (a) 4.7.1 4.7.3 Packaging, labelling & advertising Content ▪ Comply shariah law ▪ Decent and good moral value ▪ No negative impact to Halal Certification 17(6) (b)
  115. 115. HIA BEHALAL/AAA/JAN2022 115 Packaging, labelling and advertising Audit criteria MPPHM MHMS MS1500 Labelling & advertising Artwork ▪ Religious and god element: statement, symbol, terms or name 17(6) (c) 4.7.6 ▪ Shape/ illustration najs mughallazah animal, religious dan negative impact to Halal certification 17(6) (d) 4.7.6
  116. 116. HIA BEHALAL/AAA/JAN2022 116 Packaging, labelling and advertising Audit criteria MPPHM MHMS MS1500 Labelling Labelling requirements ▪ Product name similar as in MYehalal 17(6) (e) ▪ Clear and prominent 17(6) (f) ▪ Language- Local :Malay ▪ May add translation if any 17(6) (i) ▪ Required information ▪ Product name ▪ Name and address of applicant ▪ Halal logo with MS number and file referene number 17(6) (j) 4.7.5
  117. 117. HIA BEHALAL/AAA/JAN2022 117 Packaging, labelling and advertising Audit criteria MPPHM MHMS MS1500 Packaging, labelling & advertising Law and regulation ▪ comply related laws & regulation ▪ Packaging, labelling and advertising 17(6) (h) 4.7.6 ▪ Product claim 17(6) (g) 4.7.4
  118. 118. HIA BEHALAL/AAA/JAN2022 118 Audit method: Examine Department & PIC: QA Department Marketing Department Objective: 1. To verify if SOP Packaging Material indicating ▪ Suitable material properties / product specification for packaging– halal and product safety ▪ Required information on labelling for product produced ▪ Requirement on permissible artwork
  119. 119. HIA BEHALAL/AAA/JAN2022 119 Packaging, labelling and advertising Audit criteria MPPHM MHMS MS1500 Packaging & labelling material ▪ Halal ▪ Not contaminating product ▪ Safe for human 17(6) (a) 4.7.1 4.7.3
  120. 120. HIA BEHALAL/AAA/JAN2022 120 Audit method: Examine Department & PIC: QA Department Marketing Department Objective: 1. To verify the packaging material specification from supplier ▪ Examine the source for packaging material and ink used ▪ Verify the safety parameter in CoA is within the standard set by the company for safety and quality
  121. 121. HIA BEHALAL/AAA/JAN2022 121 Packaging, labelling and advertising Audit criteria MPPHM MHMS MS1500 Packaging, labelling & advertising Content ▪ Comply shariah law ▪ Decent and good moral value ▪ No negative impact to Halal Certification 17(6) (b) Labelling & advertising Artwork ▪ Religious and god element: statement, symbol, terms or name 17(6) (c) 4.7.6 ▪ Shape/ illustration najs mughallazah animal, religious dan negative impact to Halal certification 17(6) (d) 4.7.6
  122. 122. HIA BEHALAL/AAA/JAN2022 122 Packaging, labelling and advertising Audit criteria MPPHM MHMS MS1500 Labelling Labelling requirements ▪ Product name similar as in MYehalal 17(6) (e) ▪ Clear and prominent 17(6) (f) ▪ Language- Local :Malay ▪ May add translation if any 17(6) (i) ▪ Required information ▪ Product name ▪ Name and address of applicant ▪ Halal logo with MS number and file referene number 17(6) (j) 4.7.5
  123. 123. HIA BEHALAL/AAA/JAN2022 123 Audit method: Observati on and / or Examine Department & PIC: QA Department Marketing Department Storage area – packaging material Storage area – finished goods Objective: 2. To verify if final artwork design / first delivery sample / current packaging material at premise comply with MPPHM requirements. ▪ Sample a few type of product (priority if available new launched product , current fast-moving product, product highly used in promotion for festive occasion)
  124. 124. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 7) TRANSPORT & DISTRIBUTION 124
  125. 125. HIA BEHALAL/AAA/JAN2022 125 Transport & Distribution Audit criteria MPPHM MHMS MS1500 Law and regulation ▪ Delivery and distribution activities comply related laws & regulation 17(7) (e) Usage ▪ Halal RM & Product only 17(7) (a) 4.6.2 Criteria ▪ RM & Product nature 17(7) (b) 4.6.2 ▪ Clean and in control 17(7) (c) 4.6.2 Third party: Halal control measures ▪ Establish written agreement/ contract or mutual agreement – halal requirements for transportation and distribution 17(7) (d)
  126. 126. HIA BEHALAL/AAA/JAN2022 126 Audit method: Examine Department & PIC: QA Department Logistics/ Storage Objective: 1. To verify the transportation requirements is fulfil: ▪ Verify the Transportation SOP – comply with MPPHM ▪ Verify written contract with service provider : element halal is being mentioned in the contract ▪ Incoming RM/ Material Inspection Records – look for any deviation and what CA has been taken ▪ Any deviation due to presence of Haram material? ▪ Safety (temperature, if any) and hygiene and conditions of transportation upon receiving or delivery? ▪ Delivery history records for any delivery related to haram materials ▪ Sertu certificate/ verification letter if sertu had been conducted.
  127. 127. HIA BEHALAL/AAA/JAN2022 127 Audit method: Observation Department & PIC: Loading bay – Receiving area for delivery and receiving of RM and / or finished goods Objective: 2. To verify for the presence of haram material carried by driver or as past of RM delivery ▪ Inspect the driver’s area – personal item from haram material ▪ Transportation is covered (canvas or covered containers/ referred containers) ▪ Inspect cargo area for present of haram cargo (RM/ product), pest and/ or hazardous material ▪ Inspect condition of cargo structure (any splinter, metal shards, peel of nail or extruding nails) ▪ Any presence of pest and unwanted waste
  128. 128. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 8) PREMISE 128
  129. 129. HIA BEHALAL/AAA/JAN2022 129 Premise Audit criteria MPPHM MHMS MS1500 Law and regulation ▪ comply related laws & regulation 17(8) (m) Area (scope) objective ▪ Office, canteen and staff hostel ▪ Free from non-halal RM & products 17(8) (a) Premise design ▪ Comply with GMP and / or VHM ▪ Facilitate cleaning ▪ Facilitate processing activities ▪ Comply personnel safety and health 17 (8)(i) 4.2 4.2.1 4.2.2 4.2.3 ▪ Premise Plant Layout – established & comply product safety concept 17 (8)(j) ▪ Adequate sanitary facility – provided & maintained 4.2.8 Praying area (Muslim) ▪ Provided, suitable area, size and well maintained 17(11) (a) 4.2.10
  130. 130. HIA BEHALAL/AAA/JAN2022 130 Premise Audit criteria MPPHM MHMS MS1500 Effective control system establish ▪ To prevent contamination ▪ High risk locations – near non halal processing premise , animal husbandry & others 17(8) (b) 4.2.6 ▪ Staff hostel – location, staff accessibility (route & presence) to processing area 17 (8)(k) ▪ Animal control : Fenced or other suitable mechanism 17(8) (c) 4.2.11
  131. 131. HIA BEHALAL/AAA/JAN2022 131 Premise Audit criteria MPPHM MHMS MS1500 Premise condition ▪ GMP – good condition, clean and tidy 17(8) (d) 4.2.5 ▪ Internal structure & fixtures – clean and do not cause contamination ▪ Floor, wall, ceiling, fan, air conditioner, window and door 17(8) (e) 4.2.3 ▪ Ventilation & lightings- sufficient and suitable 17(8) (g) 4.2.3 ▪ At processing area : lighting – clean, good condition and covered (if necessary) 17(8) (h) 4.2.3 ▪ Draining system – clean and well maintained 17(8) (l) 4.2.3
  132. 132. HIA BEHALAL/AAA/JAN2022 132 Premise Audit criteria MPPHM MHMS MS1500 Note: Put under processing ▪ GMP: Suitable liner – off the floor concept for RM and products 17(8) (f)
  133. 133. HIA BEHALAL/AAA/JAN2022 133 Audit method: Examine Department & PIC: Maintenance Department QA Department Objective: 1. To verify the Maintenance SOP for : ▪ Procedure for maintenance program ▪ Procedure for brittle material control ▪ Procedure for broken or malfunction structure or fixtures ▪ Yearly Maintenance program schedule
  134. 134. HIA BEHALAL/AAA/JAN2022 134 Audit method: Observation Department & PIC: Processing areas Auxiliary structure – canteen, toilets, maintenance workshop, offices, praying area, changing room, locker Objective: 1. To verify condition of premise construction and conditions ▪ Process flow suitable for intended use ▪ Lightings – covered, function and clean ▪ Wall – clean and in good condition ▪ Floor – clean, in good condition and corner between wall and floor is properly coved ▪ Window is either flushed into the wall or normal opened type is clean, in good condition, no missing panes/ leaf or with shattered proof material lining at glass windows ▪ Drain – clean and with flowing water ▪ Overall cleanliness
  135. 135. HIA BEHALAL/AAA/JAN2022 135 Audit method: Observation Department & PIC: Processing areas Auxiliary structure – canteen*, maintenance workshop*, offices*, changing room, locker*, hostel* Objective: 1. To verify condition for the presence of haram or prohibited material is the premise
  136. 136. HIA BEHALAL/AAA/JAN2022 136 Audit method: Observation Department & PIC: Hostel if any Objective: 1. To verify condition of hostel conditions ▪ Clean and well maintained ▪ No haram food and drinks or personal items ▪ Control mechanism available for control of personnel entrance to premise and processing area during off duty
  137. 137. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 9) WORKERS 137
  138. 138. HIA BEHALAL/AAA/JAN2022 138 Workers Audit criteria MPPHM MHMS MS1500 Appointment ▪ Comply with laws and regulations 17(9) (b) Muslim workers ▪ According to Halal Application Scheme ▪ Food manufacturing – min 2 during operation hours 17(9) (a) GHP ▪ Workers ethical conduct & GHP 17 (9)(h) 4.4.1 ▪ Personal hygiene – healthy and clean 17(9) (b) 4.4.1 ▪ Uniform/ attire/PPE – clean, decent and suitable 17(9) (c) 4.4.1 ▪ PPE – suitable with nature of work (head cover, gloves, mask, safety goggles and others 17(9) (d) 4.4.1 ▪ Personal items (food, drinks and others)- prohibited in processing area 17 (9) (e) 4.4.1 ▪ Personnel attitudes and practices – comply GHP 17(9) (f) 4.4.1
  139. 139. HIA BEHALAL/AAA/JAN2022 139 Audit method: Observation, demonstration & questioning Department & PIC: Processing areas – receiving of RM to finished goods Objective: 1. To verify the presence of Muslim workers & GHP and GMP practices ▪ Any presence of Muslim worker – min 2 ▪ PPE – complete and properly attired as stated in Personnel control SOP ▪ Any non GHP practices conducted at processing area ▪ Sample : ▪ Take 4 personnel and inspect for PPE and hygiene practices ▪ Demonstrate method of hand washing ▪ Question when to wash hand
  140. 140. HIA BEHALAL/AAA/JAN2022 140 Audit method: Observation, demonstration & questioning Department & PIC: Processing areas – receiving of RM to finished goods Objective: 1. To verify the presence of Muslim workers & GHP and GMP practices ▪ Any presence of Muslim worker – min 2 ▪ PPE – complete and properly attired as stated in Personnel control SOP ▪ Any non GHP practices conducted at processing area ▪ Sample : ▪ Take 4 personnel and inspect for PPE and hygiene practices ▪ Demonstrate method of hand washing ▪ Question when to wash hand
  141. 141. HIA BEHALAL/AAA/JAN2022 141 Audit method: Observation, demonstration & questioning Department & PIC: Processing areas – receiving of RM to finished goods Objective: 1. To verify the presence food and beverages in processing area ▪ Observe for any drinking bottles/ container/ plastic bags at processing areas
  142. 142. HIA BEHALAL/AAA/JAN2022 142 Audit method: Examine Department & PIC: Maintenance Department QA Department Objective: 1. To verify the Personnel Control SOP for : ▪ Health condition upon coming to work ▪ PPE – required PPE and sample of full PPE ▪ Best practices in processing area for personnel – halal and food safety 2. Look for poster – full attired PPE, best practices, hand washing poster 3. Examine hand swab test result- analysed data of compliance and non-compliance
  143. 143. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 10) SANITATION 143
  144. 144. HIA BEHALAL/AAA/JAN2022 144 Sanitation Audit criteria MPPHM MHMS MS1500 Cleaning activities ▪ Processing area – according to schedule 17(10) (a) Premise environment ▪ Internal and external – clean & free from any source of contamination 17(10) (b) Pest control ▪ Implemented according to schedule ▪ By internal or external pest controller 17(10) (c) 4.4.1 Hand washing facilities/ station ▪ Provided, complete sanitary facility and functioning 17(10) (d) 4.2.8 Waste bin ▪ Provided, sufficient, good condition and covered ▪ Type: Hands free 17(10) (e) 4.4.1 Main disposal ▪ Disposal of material and waste 17 (10) (g) 4.4.2 b) Toilets ▪ Establish cleaning procedures, clean, no faulty smell, not broken, not directly open to processing area 17(10) (f) 4.4.1
  145. 145. HIA BEHALAL/AAA/JAN2022 145 Audit method: Examine Department & PIC: Hygiene and sanitation department QA Department Objective: 1. To verify the Hygiene and Sanitation SOP : ▪ Fulfil MPPHM requirements ▪ Cleaning method and type of chemical / cleaning agent for every equipment, tools , area ▪ Cleaning and sanitation schedule is available ▪ Cleaning and sanitation is effective – based on swab test for equipment food contact surface and finished goods safety and quality testing results (chemical and biological testing) 2. Examine cleaning agent product specification for sources (halal and safety) 3. MSDS for every cleaning agent is available and accessible 4. Training records for usage of cleaning chemicals
  146. 146. HIA BEHALAL/AAA/JAN2022 146 Audit method: Examine Department & PIC: Hygiene and sanitation department QA Department Objective: 1. To verify the disposal of waste ▪ Contract of waste disposal – verify the frequency with type of waste ▪ Verify the Service report/ Invoice for waste collection services
  147. 147. HIA BEHALAL/AAA/JAN2022 147 Audit method: Examine Department & PIC: Hygiene and sanitation department QA Department Objective: 1. To verify the Pest Management SOP on: ▪ The scope for type of pest, minimum for rat, flies and cockroach ▪ The type of pest activities and suitability with food safety requirement s – ▪ no pesticide for rat in premise ▪ No spray or misting in premise during operation hours ▪ Pest control station in place, good condition and well maintained ▪ Pest bait station and trap location is well documented and monitored – Pest station plan layout and pest control activities report / monitoring
  148. 148. HIA BEHALAL/AAA/JAN2022 148 Audit method: Observation Department & PIC: Processing areas – receiving of RM to finished goods Objective: 1. To verify for the presence of sanitary facilities is in good condition, functioning and adequate in number ▪ Observed the cleaning tools / cleaning area / cleaning room – organized and clean , use of color coding tools ▪ Toilets – in sufficient number, not broken, not smelly ▪ Handwashing station at strategic location – entrance to processing area, in area which required hand washing activities (messy activities) ▪ Handwashing station is complete with cleaning agent and drying tools.
  149. 149. HIA BEHALAL/AAA/JAN2022 149 Audit method: Observation Department & PIC: Processing areas – receiving of RM to finished goods Objective: 1. To verify the condition of waste bin ▪ Observe in good condition, fulfil construction requirement of waste bin ▪ Waste is not overflow 2. To verify the condition of main disposal area ▪ In a proper waste house / using a covered roro bin ▪ Waste is not overflow and there is no leaking of leaching liquid ▪ Clean surrounding area / in waste house
  150. 150. HIA BEHALAL/AAA/JAN2022 150 Audit method: Observation Department & PIC: Processing areas – receiving of RM to finished goods Objective: 1. To verify the condition of pest control activities ▪ Look for the presence of pest in processing area ▪ Observe the condition of the bait station and trap is in good condition and located at the designated area as mentioned in the plant layout
  151. 151. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 11) WORKERS FACILITY AND WELFARE 151
  152. 152. HIA BEHALAL/AAA/JAN2022 152 Worker's facility and welfare Audit criteria MPPHM MHMS MS1500 Praying area (Muslim) ▪ Provided, suitable area, size and well maintained 17(11) (a) 4.2.10 Religious obligation ▪ Permitted and allocated with sufficient time – daily & Friday prayers 17(11) (b) 4.1.6 Changing room ▪ Provided accordingly 17(11) (c) Eating area ▪ Provided accordingly 17(11) (d) Personal item storage facility ▪ Provided accordingly 17(11) (e)
  153. 153. HIA BEHALAL/AAA/JAN2022 153 Audit method: Observation Department & PIC: Designated area – praying area, canteen, locker, changing room IHC Objective: 1. To verify the location and condition of praying area, eating area, changing room and personal item storage area ▪ Observe if its in good condition and clean ▪ Wuduk area is available and suitable for Muslim ladies ▪ Segregated area for wuduk and praying – man and woman ▪ Direction Qiblah available ▪ Praying facilities – praying mat is clean and available 2. Circulars or memo for permission for praying
  154. 154. HIA BEHALAL/AAA/JAN2022 154 Audit method: Examine Department & PIC: Human Resource Department IHC Objective: 1. To verify the personnel handbook on: ▪ Permission to conduct religious obligation – praying ▪ Stated the arrangement and duration for praying ▪ Facilities provided 2. Circulars to every department or personnel
  155. 155. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 12) TRAINING 155
  156. 156. HIA BEHALAL/AAA/JAN2022 156 Training Audit criteria MPPHM MHMS MS1500 SOP ▪ Establish written procedure for halal awareness and competency training 5 (8)(a) Training Operation Plan (POL – Pelan Operasi Latihan) ▪ Establish & required information: ▪ Type of training ▪ Participants ▪ Frequency ▪ Proposed date ▪ Trainer ▪ records 5 (8)(b) Records ▪ Kept and easily accessible during audit 17(12) (h) 5 (8)(k)
  157. 157. HIA BEHALAL/AAA/JAN2022 157 Training Audit criteria MPPHM MHMS MS1500 Halal awareness ▪ Frequency for new staff: 3 months from appointment date 17(12) (a) 4.1.3 ▪ Frequency permanent staff: Once in 3 years ▪ Compulsory participant : Processing area personnel 17(12) (b) 4.1.3 ▪ Encouraged participants: third party (brand owner, supplier , transportation provider and other related if any) 17(12) (d) 5 (8)(j) 4.1.3 ▪ Training content: halal concept & procedure for Malaysia Halal Certification ▪ Conducted by: HPB recognized organization or individuals 17(12) (c) 4.1.3
  158. 158. HIA BEHALAL/AAA/JAN2022 158 Training Audit criteria MPPHM MHMS MS1500 Halal competency ▪ Frequency : Once in 3 years ▪ Compulsory participant : Internal Halal Committee (IHC) 17(12) (e) 4.1.3 ▪ Training content: ▪ Understanding of Shariah and fatwa; ▪ Malaysian Standard (MS); ▪ Manual Procedure for Malaysia Halal Certification (MPMHC); ▪ Malaysia Halal Management System (MHMS); ▪ Related halal regulatory; ▪ Critical materials (if related) ▪ Conducted by: HPB recognized organization or competent authority 17(12) (f) 4.1.3 Management ▪ Provide sufficient fund and facilities for training 17(12) (g) 4.1.4 Records ▪ Well kept and organised 4.1.4
  159. 159. HIA BEHALAL/AAA/JAN2022 159 Audit method: Examine Department & PIC: Human Resource Department IHC Objective: 1. To verify the : 1. SOP Available and fulfil all the requirements 2. POL is available and with sufficient information 3. Training certificate / training attendance records available 4. Training assessment is available, and action taken for non performed participants 5. Training content (notes) is available 2. Poster on prohibited material into the premise available at hot spot
  160. 160. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 13) MALAYSIA HALAL MANAGEMENT SYSTEM (MHMS) 160
  161. 161. HIA BEHALAL/AAA/JAN2022 161 i. HAS Manual Audit criteria MPPHM MHMS MS1500 HAS Manual ▪ Established ▪ Input or information suitable and as per actual processing premise and activities 17 (13) (a) 5 (1) (a) 4.1.1 ▪ Establishment according to MHMS, MPPHM , MS , fatwa, laws and regulation, circulations related to Malaysia Halal Certification. 5 (1) (e) ▪ Separated from other certification and management system 5 (1) (b) ▪ Revised if there is any changes 5 (1) (c) ▪ Minimum content: ▪ Company’s profile ▪ Objective and scope ▪ Halal policy ▪ Internal halal committee ▪ Procedures 5 (1) (d)
  162. 162. HIA BEHALAL/AAA/JAN2022 162 i. HAS Manual Audit criteria MPPHM MHMS MS1500 HAS Manual ▪ Approved by company’s top management 5 (1) (f) ▪ SOP in HAS Manual shall have: ▪ Effective date ▪ Revised date ▪ Prepared by ▪ Approved by 5 (1) (g)
  163. 163. HIA BEHALAL/AAA/JAN2022 163 Audit method: Examine Department & PIC: IHC HE Objective: 1. To verify the : 1. HAS manual is established, verified and approved by the management 2. Content of HAS manual is complete
  164. 164. HIA BEHALAL/AAA/JAN2022 164 ii. Halal Policy Audit criteria MPPHM MHMS MS1500 Halal policy ▪ Established ▪ Clear commitment towards producing or providing halal services ▪ Clear commitment in complying Malaysia Halal Certification requirements 5 (2) (a) ▪ Displayed and communicated within organization and interested party (external stakeholder) 5 (2) (b)
  165. 165. HIA BEHALAL/AAA/JAN2022 165 Audit method: Examine Department & PIC: IHC HE Objective: 1. To verify the : 1. Halai policy fulfil the ToR – company commitment 2. Email/ circulars as prove for communicating of Halal policy Audit method: Observed Department & PIC: Whole premise Hot spot area – HR / canteen/ changing room : bulletin board Objective: 1. To observe presence of : 1. Memo/ circulars regarding halal policy 2. Poster on halal policy
  166. 166. HIA BEHALAL/AAA/JAN2022 166 iii. Halal Executive (HE) Audit criteria MPPHM MHMS MS1500 Appointment requirement ▪ Muslim ▪ Malaysian ▪ Permanent position ▪ Min Dip in Halal Management or any qualification at par or 5 years experience ▪ Possesses Halal Executive Certificate recognized by HPB, JAKIM. 20 (2) 5 (3) (a) 4.1.2 ▪ Officially appointed by top management 20 (2) 5 (3) (b) ▪ Implement given roles and responsibility 20 (2) 5 (3) (c) ▪ HE is a specific appointment in an organization nomenclature/ organization chart 20 (2) 5 (3) (d) ▪ Appointment and other task from Halal management shall not compromise HE original task 20 (2) 5 (3) (e) ▪ If required, HE can be the Halal Chairperson 20 (2) 5 (3) (f)
  167. 167. HIA BEHALAL/AAA/JAN2022 167 iv. Internal Halal Committee (IHC) Audit criteria MPPHM MHMS MS1500 Appointment requirement ▪ Officially appointed by top management ▪ Written appointment include task description for each IHC member ▪ Establish organisation chart 20 (3) 5 (4) (a) Top management ▪ Provide sufficient manpower suitable with task given ▪ For effective implementation of HAS 20 (3) 5 (4) (b) Chairperson and members ▪ From company’s internal permanent staff 20 (3) 5 (4) (c) Chairperson ▪ Position higher or at par with HE 20 (3) 5 (4) (d) ▪ Position is priority given to Muslim 20 (3) 5 (4) (e) IHC member ▪ Formation: min of 4 (chairperson, HE, representative from procurement/purchasing & from processing 20 (3) 5 (4) (f) ▪ Manufacturing : addition al member from R&D 20 (3) 5(4)(g) 7 (1) (a) (i)
  168. 168. HIA BEHALAL/AAA/JAN2022 168 iv. Internal Halal Committee (IHC) Audit criteria MPPHM MHMS MS1500 Appointment requirement ▪ Branched with different operation management – establish another IHC 5 (4) (h) 4.1.2 Responsibility ▪ Responsible for company's halal management and HAS 5 (4) (i) Competency ▪ Appointed IHC- knowledgeable and competent on requirement – Malaysia Halal Certification 5 (4) (j) IHC Term of reference ▪ Clearly established 5 (4) (k) ▪ Activities of IHC : IHC meeting minimum 2 timed per year ▪ Written meeting agenda and minutes of meeting 5 (4) (l) Authority ▪ Full authority in decision related to company’s halal management 5 (4) (m) Records ▪ Well kept and organised 5 (4) (n)
  169. 169. HIA BEHALAL/AAA/JAN2022 169 Audit method: Examine Department & PIC: IHC HE Objective: 1. To verify the : 1. Term of reference for IHC and HE – fulfil MHMS requirements ▪ Formation is correct ▪ Organization chart ▪ Members is trained on Halal competency & Halal Executive program (HE) ▪ Competency of IHC and HE – IHC profile ▪ Roles and responsibility – fulfil MHMS/ and internal requirements ▪ Activities for IHC – meeting – conducted 2 times per year , through IHC Minutes of Meeting.
  170. 170. HIA BEHALAL/AAA/JAN2022 170 V. Internal Halal Audit Audit criteria MPPHM MHMS MS1500 SOP & scope ▪ Established internal 5 (5)(a) Records ▪ To be kept, easily accessible during audit 5 (5)(l) Scope ▪ Audit criteria consist of compliance with Malaysia Halal Certification and HCP 5 (5)(e) ▪ May also conduct for supplier if necessary 5 (5)(k) Frequency ▪ Once per year every premise/ branches 5 (5)(l) ▪ Evaluate by IHC 5 (5)(h) Effectiveness of Audit ▪ Evaluate by IHC 5 (5)(h) Audit findings ▪ NC and CA take immediate action and verified by IHC 5 (5)(f) ▪ Audit report and audit checklist recorded & presented to IHC 5 (5)(g)
  171. 171. HIA BEHALAL/AAA/JAN2022 171 V. Internal Halal Audit Audit criteria MPPHM MHMS MS1500 Auditors Internal ▪ Possesses Halal internal Auditing/ Halal Executive Certificate recognized by HPB, JAKIM 5 (5)(c) Appointment ▪ Officially appointed by IHC 5 (5)(d) External party auditor ▪ If required, may use external party 5 (5)(i) ▪ Possesses Halal internal Auditing/ Halal Executive Certificate recognized by HPB, JAKIM 5 (5)(j)
  172. 172. HIA BEHALAL/AAA/JAN2022 172 Audit method: Examine Department & PIC: IHC HE Objective: 1. To verify the : ▪ SOP is established and available in current revision ▪ Auditor competency – Certificate for Halal Internal Audit Training/ Halal Executive from HPB ▪ Appointment letter for auditors ▪ Audit report & Audit Checklist – at least 1 report within 12 months & cover every elements (general & specific requirements) in MPPHM and MHMS ▪ NC – completed with corrective action
  173. 173. HIA BEHALAL/AAA/JAN2022 173 vi. Halal Risk Control (HRC) Audit criteria MPPHM MHMS MS1500 SOP ▪ Establish written procedure for implementation of halal risk control 5 (6)(a) ▪ Scope SOP : ▪ R&D/ product menu and services/ processing/ premise and equipment/ staffs/ packaging/ storage/ transportation 5 (6)(a) Records ▪ Kept and easily accessible during audit ▪ Determination of Halal Control Point (process flow and plant layout) ▪ Halal Risk Management Plan ▪ HCP, halal risk, control measures, corrective action and records 5 (6)(d) HRC ▪ Developed specificly for determination of risk related to halal and separated from other certification 5 (6)(b) 5 (1)(b) Logistic services ▪ Priority to Halal certified services 5 (6)(c)
  174. 174. HIA BEHALAL/AAA/JAN2022 174 Audit method: Examine Department & PIC: IHC HE Objective: 1. To verify the : ▪ SOP is established and available for R&D/ product menu and services/ processing/ premise and equipment/ staffs/ packaging/ storage/ transportation ▪ SOP fulfil MPPHM requirements ▪ Control measures point are recorded in monitoring records – available, verified and corrective action taken if any deviation ▪ Determination of halal control point and halal risk management plan is verified, validated and approved by competent personnel.
  175. 175. HIA BEHALAL/AAA/JAN2022 175 vii. Traceability Audit criteria MPPHM MHMS MS1500 SOP ▪ Establish written procedure for effective product recall or withdrawal –related to halal issues 5 (9)(a) ▪ May be combined with other traceability system 5 (9)(b) Mock recall ▪ Conducted once per year for company with HAS 5 (9)(c) Record ▪ For traceability and mock recall kept properly and easily accessible during audit 5 (9)(d)
  176. 176. HIA BEHALAL/AAA/JAN2022 176 Audit method: Examine Department & PIC: IHC HE Objective: 1. To verify the : ▪ SOP is established and available for Traceability, Recall & Withdrawal of Products, Management of Complaint and Non-conformance Product Management ▪ SOP fulfil MPPHM and MHMS requirements ▪ Mock recall report available (yearly), shows compliance to requirement- able to obtained every information within the time limit for local and exported products
  177. 177. HIA BEHALAL/AAA/JAN2022 177 viii. HAS Review Audit criteria MPPHM MHMS MS1500 SOP ▪ Establish written procedure for HAS Review 5 (10)(a) Scope for review ▪ Effectiveness of the developed HAS ▪ Capability and effectiveness of appointed IHC 5 (10)(b) Frequency ▪ Minimum once per year by IHC and top management 5 (10)(c) Approved ▪ Verified and approved by top management 5 (10)(d) Records ▪ kept properly and easily accessible during audit 5 (10)(e)
  178. 178. HIA BEHALAL/AAA/JAN2022 178 Audit method: Examine Department & PIC: IHC HE Objective: 1. To verify the : ▪ SOP is established and available for HAS review ▪ SOP fulfil MHMS requirements ▪ HAS review report for HAS Manual (yearly) ▪ Minutes of HAS Review (yearly) indicate HAS able to fulfil halal policy through company’s halal objectives (halal ingredients, customer complain regarding halal issues, Internal audit findings, training and laboratory testing, HCP properly monitored) ▪ IHC involvement in activities related to halal i.e. IHC meeting, establish SOP, HCP monitoring and others
  179. 179. HIA BEHALAL/AAA/JAN2022 179 viii. Laboratory Analysis Audit criteria MPPHM MHMS MS1500 SOP ▪ Establish written procedure 5 (11)(a) Sample for analysis ▪ Product with critical material 5 (11)(b) Analysis laboratory ▪ Malaysia Halal Analysis Centre (MyHAC) ▪ Department of Chemistry (DOC) ▪ Other laboratory recognized by JAKIM 5 (11)(c) Scope of analysis ▪ Meat species (DNA) ▪ Alcohol content ▪ Physical (leather and fur) ▪ Protein profiling and determination of sources ▪ Fats and oil (profiling and determination of source) ▪ Other related laboratory analysis determine by the competent authority 5 (11)(d) Records ▪ kept properly and easily accessible during audit 5 (11)(e)
  180. 180. HIA BEHALAL/AAA/JAN2022 180 Audit method: Examine Department & PIC: IHC/ HE QA Objective: 1. To verify the : ▪ SOP is established and available for Laboratory analysis ▪ SOP fulfil MHMS requirements ▪ List of product for analysis and schedule for analysis (if any) ▪ Analysis results within parameter stated MPPHM (no presence of haram material and level of alcohol in food products) ▪ Analysis conducted from recognized and accredited laboratory with accredited testing method
  181. 181. HIA BEHALAL/AAA/JAN2022 181 IX . Sertu (Islamic cleansing) Audit criteria MPPHM MHMS MS1500 SOP ▪ Establish written procedure 5 (12)(a) ▪ Procedure for sertu shall refer to Guideline for Sertu from Islamic perspective by JAKIM 58 (2) 5 (12)(b) Incident to conduct sertu ▪ If contamination from severe najs occurs 58 (1) ▪ Severe najs contamination to processing area, equipment, storage area, transportation, workers 58 (3) 17 (4) (j) 17 (5) (h) 17 (7) (f) 17 (8) (n) 4.3.2 Method to sertu ▪ Severe najs is washed 7 times with one wash using water containing clean soil and 6 wash of clean water. 58 (3)
  182. 182. HIA BEHALAL/AAA/JAN2022 182 IX . Sertu (Islamic cleansing) Audit criteria MPPHM MHMS MS150 Conducting sertu ▪ Internally if the complete sertu procedure has been approved by competent authority 58 (4) ▪ Sertu activity shall be monitored and verified by competent authority or other approved party only 58 (5) Record ▪ kept properly and easily accessible during audit 58 (6) 5 (12)(c)
  183. 183. HIA BEHALAL/AAA/JAN2022 183 Audit method: Observation Department & PIC: Designated area – praying area, canteen, locker, changing room IHC Objective: 1. To verify the facility and tools for conducting sertu: ▪ PPE for sertu team member ▪ Soil for soil solution preparation ▪ Tools and devices for cleaning and rinsing of clean water ▪ Dedicated area for sertu (small equipment or tools or personnel) ▪ Poster for sertu process
  184. 184. HIA BEHALAL/AAA/JAN2022 184 Audit method: Examine Department & PIC: IHC/ HE/ QA Objective: 1. To verify the : ▪ SOP is established and available for sertu process ▪ SOP fulfil MHMS requirements and guideline for sertu ▪ Sertu activities: ▪ Sertu request form/ Contingency form ▪ Letter for request of religious offer to monitor sertu process ▪ Verification letter or certificate for completion of sertu process ▪ Training certificate for personnel to conduct sertu (sertu internal team) ▪ List of sertu service provider – available in SOP ▪ Halal certificate for sertu soil agent – powder, liquid, soap bar.
  185. 185. HIA BEHALAL/AAA/JAN2022 1. Malaysia Halal Certification Requirements 14) DOCUMENTATION AND RECORDS 185
  186. 186. HIA BEHALAL/AAA/JAN2022 186 Documentation and records Audit criteria MPPHM MHMS MS1500 SOP ▪ Establish SOP for documentation and records control and management 5 (1) (c) Management ▪ Well kept and easily accessible during audits 17 (14) (a) 5 (13)(a) Types of document and records ▪ Halal application file ▪ MHMS file ▪ Copy of company’s Halal Certificate (if required) ▪ Workers’ records ▪ Halal training records ▪ RM purchase records ▪ Pest control records ▪ Processing records ▪ Audit records or previous CB audit / enforcement report ▪ Other document and records related to Malaysia Halal Certification 17 (14) (b)
  187. 187. HIA BEHALAL/AAA/JAN2022 187 Documentation and records Audit criteria MPPHM MHMS MS1500 Duration of storage ▪ 3 years 17 (14) (c) 5 (13)(b) Minimum content of records ▪ 3 months of production records for new application (CB audit) 17 (14) (d) 5 (13)(c) Supporting document ▪ If in separate files shall have: ▪ Reference number ▪ Well recorded ▪ Easy to refer 5 (13)(d)
  188. 188. HIA BEHALAL/AAA/JAN2022 188 Audit method: Examine Department & PIC: IHC/ HE/ QA Objective: 1. To verify the : ▪ SOP is established and available for documentation and records for Manual HAS ▪ SOP fulfil MPPHM and MHMS requirements ▪ Clear SOP on developing new SOP, review of SOP, distributing, training of new/revised SOP and obsolete document.
  189. 189. HIA BEHALAL/AAA/JAN2022 189 Audit method: Observation Department & PIC: Designated area – praying area, canteen, locker, changing room IHC Objective: 1. To verify proper identification of master copy, control copy, non-control copy and obsolete copy ▪ Stamp for these type of copies ▪ Stamp on document
  190. 190. HIA BEHALAL/AAA/JAN2022 190 Conclusion Halal internal audit is an activity which required detail planning and preparation in order to ensure smooth execution with reliable audit findings. Whereby, these audit findings will be used to enhance the current halal control system for a better control and assurance in producing halal product or services

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