1.
Leave Management 10 Best Practices
Don’t Get Burned!

2.
Managing employee
leave can be tough.
While many organizations have well-designed
policies, too often the policies end up buried
in the back pages of the Personnel Manual.
The result? Over time, supervisors and
employees alike stretch, patch, circumvent,
and otherwise compromise the rules to the
point that control breaks down.
This can cost your organization a lot of
money, and the misunderstandings and
perceived unfairness can undermine morale.
Where to start?... in this eBook, “Leave
Management 10 Best Practices — Don’t
Get Burned!” you will be guided on how to
efficiently manage your leave program and
learn how to not get burned!

3.
Leave Management 10 Best Practices
Don’t Get Burned!
Provide a Help Desk for Q&A and
issue resolution.
Get support from above.
Avoid excessive rigidity.
Make sure everyone knows how the
policy works and buys in.
Automate the leave management process.
Evaluate the system regularly.
Require supervisors to get approvals
for special actions.
Implement leave requests.
Require timesheets.
Get outside help to keep you up-to-date
on legal and industry developments.

4.
Get Support from above.
You will need it.
1

5.
Avoid excessive rigidity.
Make sure the policy has the flexibility to
accommodate the one-off situations that
inevitably arise.
Once you force people to go outside of policy,
it’s hard to rein them back in.
2

6.
Make sure everyone
knows how the policy
works and buys in.
People need to understand the policy so that
there are no surprises. Above all, they should
perceive the policy as being fair, reasonable
and necessary.
3

7.
Provide a Help Desk for
Q&A and issue resolution.
The service will promote consistency in the
application of policy and demonstrate
commitment to supporting compliance.
4

8.
Automate the leave
management process.
Eliminate the side deals. Make the automated
system the only system of record.
Make sure that employees can easily see
balances, authorizations, denials and other
leave related information.
5

9.
Require supervisors to get
approvals for special actions.
Leave should be viewed as an expenditure.
As financial expenditures controlled, so
should expenditures of employee time.
6

10.
Implement leave requests.
7
This will help supervisors avoid personnel
shortages and coordinate leave equitably.

11.
Require timesheets.
8
Yes, even if it is on an exception basis.
Without timesheets, there is no good
way to record time off reliably.

12.
Evaluate the
system regularly.
9
Be prepared to refine both policies and
processes with respect to compliance,
transparency, accuracy and morale.

13.
Get outside help to keep
you up-to-date on legal and
industry developments.
10
As you know leave management is subject to
substantial regulation which can vary based upon
a variety of factors.
It is also used for competitive advantage in
recruitment and retention. Good as well as bad
innovations are popping all the time and it may
not be easy telling them apart.

14.
www.data-basics.com
© 2016 Leave Management 10 Best Practices. All Rights Reserved.
Real-time
Visability
Fully
Integrated
Legal
Compliance
Accurate
Accruals
Request time-off & get approval in advance
Real-time balance of comp & accrued leave
Timesheet validation & complete audit visibility
DATABASICS Leave Management

15.
Expense Reporting
Make expense reporting easy for everyone with
a global solution that’s mobile, cost-effective, and
built to fit your requirements.
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About DATABASICS
DATABASICS provides cloud-based, next generation Leave Management, Timesheet Management, and Expense Reporting applications. DATABASICS fully integrates with your HR, Payroll and
ERP/accounting systems, specializing in meeting your most rigorous requirements. DATABASICS offers the highest level of service to its customers around the world. DATABASICS is relied upon
by leading organizations representing all the major sectors of the global economy: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology,
federal contractors, and more.
www.data-basics.com | Request a Live Demo | Connect with us! ©2016 DATABASICS, Inc. Leave Management 10 Best Practices. All rights reserved.
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