Accounts Payabe Killer App

Accounts Payable - The Killer App for SharePoint,[object Object]
Invoice Processing,[object Object],Average cost to process an invoice around, $12 ,[object Object],Firms with high level of automation (imaging, EDI or e-invoicing, near paperless processing, etc.) have half the processing costs compared to non-automated firms  with a median cost to process an invoice $6 going as low as $3,[object Object],Therefore if you process just 1000 per month savings could reach over $70000 per year. ,[object Object]
Benefits of AP Automation,[object Object],Capture - Scanning,[object Object],Increased processing speed,[object Object],Reduced labor – less data entry,[object Object],Reduced paper handling,[object Object],Decreased errors, Higher Accuracy,[object Object],Feeds ERP (Great Plains, SAP, Oracle, Lawson, etc.) systems ,[object Object]
Benefits of AP Automation,[object Object],Results of electronic paper,[object Object],Faster retrieval time Easy access to invoices (electronic),[object Object],On-Time payments,[object Object],More early payment discounts,[object Object],Auditable business processes – greater visibility,[object Object],Support compliance ,[object Object],No more misplaced/lost invoices,[object Object],Storage costs reduced or eliminated ,[object Object]
Agenda for Today’s Webinar,[object Object],Challenges facing Accounts Payable departments,[object Object],What to look for in a solution ,[object Object],Benefits of automated invoice processing ,[object Object],Invoice capture process,[object Object],Sample implementation,[object Object],Why a Information Worker centric solution,[object Object],Invoice capture demonstration,[object Object],Product Overview,[object Object],KnowledgeLake customer case studies,[object Object]
Challenges and Key Issues for Accounts Departments ,[object Object],Found in majority of organizations,[object Object],In fact any organization involved in buying or selling goods!,[object Object],Need for process automation increases,[object Object],70% of incoming mail is bills ,[object Object],96% of processing is manual keying of data from paper,[object Object]
Things to consider when you review Your Process ,[object Object],Identify and document existing processes,[object Object],What errors occur and what improvements can be made,[object Object],Remove paper from the process early on, sooner the better,[object Object],Store off-site if needed ,[object Object],Control access - secure storage,[object Object],Have an accurate audit trail  - record receipt,[object Object],Track users productivity ,[object Object]
What to Look for in a Solution ,[object Object],Ease of use,[object Object],‘Out of the box‘,[object Object],No complex learning period,[object Object],Requires little to no maintenance,[object Object],No supplier-specific set-up or 'tuning' required,[object Object],Same level of performance when invoices change or are added ,[object Object],Improve your accounts payable process,[object Object],Automatically prioritize invoices from suppliers with early-payment discounts,[object Object],Route high-value invoices or problem invoices to exception handling - Workflow,[object Object],Delivers maximum cost reduction, don’t pay for more than you need.  Take advantage of existing software and hardware investment,[object Object]
Benefits of Automated Invoice Processing Review,[object Object],Improved Data Accuracy,[object Object],Automation yields better data accuracy,[object Object],Preventing errors less costly than correcting them,[object Object],Human errors inevitable,[object Object],Difficult to catch, expensive to reverse,[object Object]
Reduce Invoice Processing Delays,[object Object],Reduce the time delay between receipt of invoice and posting,[object Object],Leverage early payment discounts,[object Object],Avoid late payment penalties,[object Object],Financial information available real-time ,[object Object],Quicker month, quarter and year end close,[object Object],AP staff are knowledge workers, not data entry clerks,[object Object],Separating data entry from accounts payable tasks saves money,[object Object],Accounts payable staff use their expertise in a more productive manner ,[object Object],Negotiating discounts,[object Object],Dealing with requests,[object Object],Reduce Paper Handling,[object Object]
Invoice Automation Process,[object Object]
AP Automation Challenges ,[object Object],No such thing as a typical invoice  ,[object Object],Invoices vary in format,[object Object],Multiple pages,[object Object],Too many different formats to template,[object Object]
Classifies the document type,[object Object],Invoice,[object Object],Purchase order,[object Object],Credit note,[object Object],Packing Slips,[object Object]
Data for Extraction,[object Object],Date,[object Object],Purchase Order Number,[object Object],Invoice Number,[object Object],Supplier Details,[object Object],Total,[object Object],Tax,[object Object],Grand total,[object Object],Information is extracted and validated by operators or through database look-ups,[object Object],Matched to ERP system ,[object Object]
Backend System Integration,[object Object],Best-of-breed solution,[object Object],Open architecture platform - Compatibility with back-end systems,[object Object]
Customer Examples,[object Object]
“We now receive invoice approvals in hours versus weeks.”,[object Object],“With KnowledgeLake and SharePoint, we got rid of faxing and emailing for approvals [and] we increased processing by 40%!”,[object Object],Larry Bryant,[object Object],AP Supervisor,[object Object],Amdocs,[object Object],Lewie Wake,[object Object],CIO,[object Object],Advantage Sales & Marketing,[object Object],“The document capture solution from KnowledgeLake and Microsoft SharePoint has allowed Build-A-Bear associates to scan business critical documents from stores around the country and share them in SharePoint.”,[object Object],Dave Finnegan,[object Object],Chief Information Bear,[object Object],Build-A-Bear Workshop, Inc.,[object Object],Client Testimonials,[object Object]
Why a Microsoft Centric Solution,[object Object]
ECM Information Input Sources ,[object Object],Information Worker (IW) Capture,[object Object],Ad hoc input: scanning, electronic files,[object Object],Desktop driven content,[object Object],Production Capture (paper to image),[object Object],Converting paper and working with digital images,[object Object],Centralized and remote capture,[object Object],High volume ,[object Object],Scan and index done by dedicated staff,[object Object]
Information Worker (IW) ECM ,[object Object],Who are Information Workers,[object Object],Senior management, middle management, staff, clerks from all departments,[object Object],Busy people who don’t want new responsibilities unless the investment will make their job easier,[object Object],Produce and Handle High Value Content $$$,[object Object]
Information Worker ECM Challenge ,[object Object],Ease of Use, they don’t want:,[object Object],Complicated save and index processes,[object Object],Searching multiple repositories for related content,[object Object],Inefficient search process (lack of metadata) ,[object Object],Desktop not tightly integrated with ECM so users don’t publish content to repository  ,[object Object],Low user adoption defeats ECM investment,[object Object]
Capture Demonstration,[object Object]
Accounts Payabe Killer App
Separator Sheets,[object Object]
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Enter SharePoint,[object Object]
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Capture eDocs,[object Object]
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
LOB IntegrationGreat Plains,[object Object]
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
Accounts Payabe Killer App
AP Just the On Ramp to a Document Management Environment,[object Object]
Document Imaging Benefits,[object Object],Reduce Environmental Impact ,[object Object],Improve Operational Efficiency,[object Object],Enhance Customer Service,[object Object],Eliminate Shipping and Faxing ,[object Object],Streamline Document Processing,[object Object],Enable Regulatory Compliance,[object Object],Decrease Operating Costs,[object Object],Decrease Storage Space ,[object Object],Provide Disaster Recovery,[object Object]
[object Object]
 Accurately Index Documents
 Release Into SharePoint Libraries
 Complete Process In Just 2-clicks!
 Scan Paper Documents  With     Desktop, Departmental And Production Scanners
 Index Documents
 Release Into SharePoint LibrariesConnect,[object Object],Capture,[object Object],SharePoint,[object Object],KnowledgeLake extends the native capabilities of SharePoint to give you the freedom and flexibility to scan, index, store, retrieve and view large volumes of documents in a variety of ways,[object Object],Server,[object Object],Imaging,[object Object],[object Object]
 Perform Exact Relevance Searches  With Any Combination Of Index Values
 Central Enterprise Indexing Schema
 Zero-footprint Image Viewer
1 de 73

Mais conteúdo relacionado

Mais procurados(20)

Cloud Computing for CPAs: What Your Client Will Ask YouCloud Computing for CPAs: What Your Client Will Ask You
Cloud Computing for CPAs: What Your Client Will Ask You
Wipfli LLP/Brittenford Systems Inc.362 visualizações
Beyond Quickbooks   Beyond Quickbooks
Beyond Quickbooks
Celeritech International417 visualizações
IT Infrastructure & Knowledge Management in CAs OfficeIT Infrastructure & Knowledge Management in CAs Office
IT Infrastructure & Knowledge Management in CAs Office
CA. B.C. Chechani1.5K visualizações
Robotic process automation-Faststream TechnologiesRobotic process automation-Faststream Technologies
Robotic process automation-Faststream Technologies
Sudipta Maity157 visualizações
Nintex Cloud vs Power PlatformNintex Cloud vs Power Platform
Nintex Cloud vs Power Platform
Muhammad Zeeshan Tahir51 visualizações
Oracle Cloud EssentialsOracle Cloud Essentials
Oracle Cloud Essentials
Smart ERP Solutions, Inc.658 visualizações
Client Accounting Suite Premier: Earn Revenue Year-RoundClient Accounting Suite Premier: Earn Revenue Year-Round
Client Accounting Suite Premier: Earn Revenue Year-Round
Wolters Kluwer Tax & Accounting US4.9K visualizações
The IT Process TrapThe IT Process Trap
The IT Process Trap
Carl Terrantroy473 visualizações
Alert framework2021Alert framework2021
Alert framework2021
Smart ERP Solutions, Inc.358 visualizações
BAASS Connect 2013 - Why Cloud Computing is Changing the way we do BusinessBAASS Connect 2013 - Why Cloud Computing is Changing the way we do Business
BAASS Connect 2013 - Why Cloud Computing is Changing the way we do Business
BAASS Business Solutions Inc.661 visualizações
Fall 2004-new-features.Fall 2004-new-features.
Fall 2004-new-features.
Sushant Verma614 visualizações
Ca Virtualisation ManagementCa Virtualisation Management
Ca Virtualisation Management
Carl Terrantroy373 visualizações
How codeless enterprise paas installs agility to business itHow codeless enterprise paas installs agility to business it
How codeless enterprise paas installs agility to business it
Newton Day Uploads623 visualizações
Canopyhr Tech CharlieCanopyhr Tech Charlie
Canopyhr Tech Charlie
Charlie Clark269 visualizações

Similar a Accounts Payabe Killer App(20)

Accounts Payable Killer Application for SharePointAccounts Payable Killer Application for SharePoint
Accounts Payable Killer Application for SharePoint
KnowledgeLake5.7K visualizações
4 Benefits of a Digitized and Automated AP System4 Benefits of a Digitized and Automated AP System
4 Benefits of a Digitized and Automated AP System
Flatirons Solutions®615 visualizações
Insurance Vertical PresentationInsurance Vertical Presentation
Insurance Vertical Presentation
Murty NSN3.6K visualizações
transcendAP customer presentationtranscendAP customer presentation
transcendAP customer presentation
David Janowski266 visualizações
Sage Timberline Office OverviewSage Timberline Office Overview
Sage Timberline Office Overview
davolt31.9K visualizações
Bi presentation to bkkBi presentation to bkk
Bi presentation to bkk
guest4e975e21.3K visualizações
Transforming IT - ITaaS   OnboardingTransforming IT - ITaaS   Onboarding
Transforming IT - ITaaS Onboarding
Jerry Jermann1.1K visualizações
ChristianSteven Thinkware Technology SummitChristianSteven Thinkware Technology Summit
ChristianSteven Thinkware Technology Summit
ChristianSteven Software133 visualizações
ChristianSteven Thinkware Technology Summit PresentationChristianSteven Thinkware Technology Summit Presentation
ChristianSteven Thinkware Technology Summit Presentation
ChristianSteven Software213 visualizações
Sage Accpacv5.6 Whats NewSage Accpacv5.6 Whats New
Sage Accpacv5.6 Whats New
john_allen319 visualizações
What\'s New in Sage Accpac v5.6What\'s New in Sage Accpac v5.6
What\'s New in Sage Accpac v5.6
BAASS Business Solutions Inc.1.7K visualizações
BtoB Solutions Hov ServicesBtoB Solutions Hov Services
BtoB Solutions Hov Services
dmiller1816 visualizações

Accounts Payabe Killer App

Notas do Editor

  1. IOMA - The Institute of Management & Administration
  2. AmdocsAccounts PayableImaging and Approval Workflow 50 branches 500 invoices per month per location 3 month ROI  Advantage Sales & Marketing 50 LocationsApproval 40% fasterSave $95,000/Year5,000 Users
  3. IW Capture These are people like you and me. Work in office and outlook all day. Create lots of contentElectronic Files These are documents like HR Policies, Manuals, Vacation Forms, 401K Info, employee reviews, sales policies, etc Without ECM it is difficult to ensure that the latest documents are usedProduction Capture
  4. These are the users typically left out of traditional ECM implementations Too expensive - $2500 per user Difficult to implement Difficult to useMake it easier, not harderLosing your own documents
  5. Ease of Use, they don’t want:Complicated save and index processesSearching multiple repositories for related contentInefficient search process (lack of metadata) Desktop not tightly integrated with ECM so users don’t publish content to repository Low user adoption defeats ECM investmentEasy to find Accurate results – too much data Search for : Sales PowerPoint
  6. For our first example of KnowledgeLake in action we’ll walk through an Accounting capture experience.This demonstration will step you thru capturing images using KnowledgeLake Capture, indexing, searching and reviewing from within SharePoint.The first step is the scan the documents we start by opening KnowledgeLake Capture. As you can see it has the familiar ribbon bar that you will see in all new Microsoft Office 2007 products. Prior to capturing our accounting pages SharePoint was configured to store and organize these various document types. In this scenario both Invoices and Packing Slips will be captured, we have selected Invoices as our default document. Next press the Scan button.
  7. The next step is to index the pages, upon selecting this function the ribbon bar will change automatically. Prior to indexing you could have scanned, moved, deleted and inserted additional pages.
  8. In the right column the index panel appears, this lists the various document types and related indexes. Here the Invoice index values are listed. You can also see at the top of the screen the Index ribbon panel offers a number of functions including page, document, field and Zonal OCR.
  9. Here we have entered the first key index of PO Number 55555. In this demonstration we have configured the client to enable some index automation.By entering the first index value of 55555 KnowledgeLake Capture sends a request to the SharePoint server configured with KnowledgeLake Image Server to invoke a database lookup. Image Server provides the capability to connect to your LOB databases and send a query requesting additional data about this PO Number. By using auto indexing via db lookup the accuracy of data can be increased, and the labor entering index fields can be reduced dramatically.
  10. Here you can see the Invoice Amount and Vendor Name are returned and entered into the index values.
  11. Now the only indexes requiring manual entry are Invoice Number and Date. We enter the Invoice number Tab to the Date index.
  12. We now complete the indexes for the other documents
  13. These indexes will be used later to search for the documents from within SharePoint
  14. In addition to manual keyboard entry of key index fields another option is available, Point and Shoot OCR. By dragging a box over any text on the image a drop down list appears offering all available indexes for this document. Simply highlighting that index field will perform OCR recognition of the text within the box and then deliver into the assigned field.
  15. The index was successfully converted and entered into the PO Number field. You can see a snippet of the image extracted from the page directly above the index value. Once again the database lookup is initiated and the additional DB lookup fields are entered.
  16. The final index field is completed and the document is ready for release to the SharePoint server.
  17. By tabbing down to the Accept button the indexing step is completed and the user is prompted to authorize the Release of the Batch. Upon pressing the button the images with their respective index values are delivered into SharePoint. This completes the capture process.
  18. Now we’ll move over to SharePoint
  19. Here is a typical document folder within SharePoint. As you can see there are a number of invoices with different Invoice numbers, dates, PO Number etc. This is only a small sample of a repository, imagine that this could store 1000’s if not 10,000’s of images. KnowledgeLake actually organizes these documents with SharePoint in folders automatically created as you capture the content, we’re just not making those folders visible in this view.
  20. Here you are presented with a search page, created by KnowledgeLake Search, to retrieve your files. Administrators, or even users, can build these very simple yet powerful search pages to find anything stored by KnowledgeLake within SharePoint. Here you can enter the search criteria, these are preset fields setup by the Admin. The end user doesn’t have to worry which folders, or even document types they are search for.
  21. In this example the user enters the PO Number and a date, any criteria could have been offered for the users to search. Here we enter 55555 and the date of August 3, 2007. These are the indexes we entered during the capture process. And then press the Search button.
  22. At the lower panel of the page the search results are listed. The columns in the result were also pre configured by the Admin. Here you can see two results, one was our Invoice, the second a Packing List, you can also see the additional index fields. It’s clear the results have a PO Number of 55555. Unlike traditional web based search where you really don’t see why the results were returned, here you can easily distinguish which file you wish to view, and why.
  23. Upon clicking on the dropdown list, next to our selection, a number of options are listed, two of which are specific to KnowledgeLake. View will launch our image into a new browser window and open the KnowledgeLake Viewer. This viewer requires not Active X or Java plug-ins and will work with most versions of Internet Explorer, users don’t have to install anything on their system. No confusing and sometime threatening 3rd party installations.
  24. This zero-footprint viewer makes it possible to view thumbnails and rotate, zoom, print and email images directly from a web browser. In addition, users can view and/or edit the SharePoint properties while viewing the document. In addition, KnowledgeLake View is integrated into SharePoint and Office Workflow, so users can participate in or start workflows directly from the viewer. Here we can see our multipage Invoice along with the stored index values.
  25. You can also annotate documents from the browser using text and image stamps, highlights, line drawings and sticky notes. Workers can also bookmark specific pages of large documents for easy access, plus easily send URL Links to these bookmarks to any SharePoint user.
  26. Here you can see a Highlight annotation added to the document bringing attention to the Invoice #, date and Customer ID.This will conclude the demonstration of capturing, indexing, storing and retrieving an image, we’ll now move onto capturing an e-document.
  27. Document copied 19 timesReduce Environmental Impact – Less paperImprove Operational Efficiency - WorkflowEnhance Customer Service – Faster responseEliminate Shipping and Faxing – Dist. CaptureStreamline Document Processing - WorkflowEnable Regulatory Compliance – Records MgmtDecrease Operating Costs – All aspectsDecrease Storage Space – No more filing cabinetsProvide Disaster Recovery - Backup
  28. The legacy ECM vendors are worried that SharePoint is driving down the cost Competitors always try to come up with reasons not to use products Some of the things they might attack Scalability Document in DB Records Management Workflow Database limitations Integration In some cases they have valid arguments, in others Microsoft partners have filled gaps
  29. Hard Dollar ROI vs. Native SPPer Information Worker (IW)Save 10 document/files per dayIndex 10 documents/files per daySearch 10 documents/files per day+ $1,000 per IW per year (~ 47 hours)Production ECM ROI$25,000 - $35,000 per capture specialistSame IW savings as above
  30. Every day, in offices throughout the world, people are in constant motion, creating products, delivering services, making decisions, and forging relationships. What is the one ingredient essential to driving success in all these vital activities? Easy access to the documents and data needed to produce results.KnowledgeLake provides companies like these with the leading document imaging and capture software that simplifies how Microsoft® SharePoint® users organize, store, access, and route millions of documents. These documents include everything from reports, correspondence, invoices, forms and other printed materials to faxes, e-mail messages, financial data, and other information stored electronically. Not only can KnowledgeLake can deliver a new ECM system, but also migrate and integrate with other leading industry solutions.
  31. KnowledgeLake drives user adoption Ease of use of productsAutomated content loading and indexingDirected/Index Search with robust viewingConsistent user experience with Office and Image documentsKnowledgeLake drives Hard Costs SavingsSavings of 43 hours per year per employee (save, index, search 10 docs/day)$1,000 per desktop user (SAVINGS POTENTIAL $$$)Save $20 in labor to file a documentSave $120 in labor to find a misfiled documentSave $220 in labor to reproduce a lost documentKnowledgeLake helps leverage Microsoft Investment