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Scrum-ban 
mixing agile and lean 
By Vidas Vasiliauskas
About me 
• Product manager at Eylean board 
• Started career as a developer 
• 8 years in software industry 
• Doing “lean startup”
Why you should hear this?
Why you should hear this? 
• You are doing product development
Why you should hear this? 
• You are doing product development 
• You are in a startup
Why you should hear this? 
• You are doing product development 
• You are in a startup 
• Your team is less or equal to 8 people
Why you should hear this? 
• You are doing product development 
• You are in a startup 
• Your team is less or equal to 8 people 
• Uncertainty is a daily thing for you
Why you should hear this? 
• You are doing product development 
• You are in a startup 
• Your team is less or equal to 8 people 
• Uncertainty is a daily thing for you 
• You have heard or practiced agile and lean
Scrum vs Scrum-ban
Scrumban 101 
Goals: 
• Minimum delivery time 
• Fully loaded team 
Features: 
• Event/demand driven 
• Empowers team roles 
• Lean like hell
Backlog 
-------- 
-------- 
-------- 
-------- 
Task board Triage 
Planning 
Daily 
meeting 
Production 
Release 
5-15% of 
overall time 
left until 
release 
date? 
Task board 
Planning 
trigger? 
Feature 
freeze 
Stabilization 
Kaizen? 
Kaizen 
YES 
No 
YES 
No 
No 
YES
Task board 
To do Doing Done 
Analyze 
requirements 
Develop project 
plan 
Develop project 
plan 
Initiate 
agreement
Planning on demand 
GOLDEN RULE: 
Demand goes first before supply
To do Doing Done 
Analyze 
requirements 
Define 
specifications 
Create design 
guidelines 
Initiate 
agreement 
Create design 
docs
To do Doing Done 
Analyze 
requirements 
Define 
specifications 
Create design 
guidelines 
Initiate 
agreement 
Create design 
docs 
2
To do Doing Done 
Analyze 
requirements 
Define 
specifications 
Create design 
guidelines 
Initiate 
agreement 
Create design 
docs 
Buffer 
Develop project 
plan 
Transfer 
documents 
2
To do Doing Done 
Analyze 
requirements 
Define 
specifications 
Create design 
guidelines 
Initiate 
agreement 
Create design 
docs 
Buffer 
Develop project 
plan 
Transfer 
documents 
2 2
To do Doing Done 
Analyze 
requirements 
Define 
specifications 
Create design 
guidelines 
Initiate 
agreement 
Create design 
docs 
Buffer 
Develop project 
plan 
Transfer 
documents 
2 2 
TRIGGER!!!
Less planning and concentrated release
Points done 
Time 
Points
Items done 
Time 
Tasks 
Tasks done
Triage 
Time 
Tasks 
Feature 
freeze 
Tasks done 
Stabilization
Estimating is easy…
Product, project or 
support? 
Product Project Support 
Assembly 
line 
Single 
product 
Do you 
know the 
deadline? 
Estimate 
No estimate, 
focus on goals 
Average 
estimate 
Features or 
knowledge 
? 
Knowledge Features 
Do you 
need to 
know it? 
Yes 
No 
Yes 
No 
Do you 
prioritize by 
estimate? 
Yes 
No
Task 
created 
Task 
started 
Task 
delivered 
Lead time 
Planning on 
demand 
Cycle time
4guidelines to control cycle time 
1. Prefer completed task to 
starting new
4guidelines to control cycle time 
2. Grab second task only if the 
first one is blocked 
*can overcome rule 1.
4guidelines to control cycle time 
3. Late resource binding
4guidelines to control cycle time 
4. Avoid critical path
NO! To early binding 
+STRESS 
-ENERGY 
-TIME
* Mind the impact
Push system Pull system
3kings to rule them all 
Daily meeting 
Planning meeting 
(on demand) 
Kaizen
Aligned vision 
Scrum Kanban Scrumban 
Iterations 1-4 week sprints Continuous work Continuous work with with decoupled 
planning and release 
Work routines Pull principle Pull principle or late binding to resources Pull principle or late binding to resources 
Scope limits Sprint limits total work amount Work in progress limits current work amount Work in progress limits current work 
amount, 
Buffer defines triggers for planning 
Planning routines Sprint planning Release/iteration planning, demand 
planning 
Planning on demand for new tasks 
Estimation Backlog and sprint planning Optional Average or no-estimation 
Performance metrics Burndown, Velocity Cumulative flow diagram, lead time cycle 
time 
Average cycle time 
Continuous improvement Retrospective Optional Kaizen 
Meetings Sprint planning, daily scrum, sprint review, 
retrospective 
Kaizen Daily, on demand planning, kaizen 
Roles Product owner, Scrum master, team Team leader, team Team leader, team 
Team members Cross-functional team members Specialized team members Specialization or preference to tasks 
Task size Should be less than 8 hours to see progress Any size Any size 
New items during iteration Forbidden in most cases Allowed whenever queue allows it Allowed through buffer swap 
Ownership Owned by a team Supports multiple teams ownership Supports multiple teams ownership 
Board Defined/reset each sprint Persistent Persistent 
Prioritization During backlog and sprint planning Optional Always open 
Roles Scrum master, product owner, team Not defined, may vary Not defined, may vary 
Rules Constrained process Only a few constraints, flexible process Slightly constrained process 
Fit for Enterprise maturity for teams working on 
product or especially project which is longer 
than a year 
Support and maintenance teams, 
continuous product manufacturing 
Startups, fast-pace projects, continuous 
product manufacturing
THANK YOU 
www.aboutscrumban.com 
@Vasiliauskas 
vidas@eylean.com 
+370 600 37066

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Vidas Vasiliauskas. Scrumban - mixing agile and lean for product manufacture and support

  • 1. Scrum-ban mixing agile and lean By Vidas Vasiliauskas
  • 2. About me • Product manager at Eylean board • Started career as a developer • 8 years in software industry • Doing “lean startup”
  • 3. Why you should hear this?
  • 4. Why you should hear this? • You are doing product development
  • 5. Why you should hear this? • You are doing product development • You are in a startup
  • 6. Why you should hear this? • You are doing product development • You are in a startup • Your team is less or equal to 8 people
  • 7. Why you should hear this? • You are doing product development • You are in a startup • Your team is less or equal to 8 people • Uncertainty is a daily thing for you
  • 8. Why you should hear this? • You are doing product development • You are in a startup • Your team is less or equal to 8 people • Uncertainty is a daily thing for you • You have heard or practiced agile and lean
  • 10. Scrumban 101 Goals: • Minimum delivery time • Fully loaded team Features: • Event/demand driven • Empowers team roles • Lean like hell
  • 11. Backlog -------- -------- -------- -------- Task board Triage Planning Daily meeting Production Release 5-15% of overall time left until release date? Task board Planning trigger? Feature freeze Stabilization Kaizen? Kaizen YES No YES No No YES
  • 12. Task board To do Doing Done Analyze requirements Develop project plan Develop project plan Initiate agreement
  • 13.
  • 14. Planning on demand GOLDEN RULE: Demand goes first before supply
  • 15. To do Doing Done Analyze requirements Define specifications Create design guidelines Initiate agreement Create design docs
  • 16. To do Doing Done Analyze requirements Define specifications Create design guidelines Initiate agreement Create design docs 2
  • 17. To do Doing Done Analyze requirements Define specifications Create design guidelines Initiate agreement Create design docs Buffer Develop project plan Transfer documents 2
  • 18. To do Doing Done Analyze requirements Define specifications Create design guidelines Initiate agreement Create design docs Buffer Develop project plan Transfer documents 2 2
  • 19. To do Doing Done Analyze requirements Define specifications Create design guidelines Initiate agreement Create design docs Buffer Develop project plan Transfer documents 2 2 TRIGGER!!!
  • 20. Less planning and concentrated release
  • 22. Items done Time Tasks Tasks done
  • 23. Triage Time Tasks Feature freeze Tasks done Stabilization
  • 25. Product, project or support? Product Project Support Assembly line Single product Do you know the deadline? Estimate No estimate, focus on goals Average estimate Features or knowledge ? Knowledge Features Do you need to know it? Yes No Yes No Do you prioritize by estimate? Yes No
  • 26. Task created Task started Task delivered Lead time Planning on demand Cycle time
  • 27. 4guidelines to control cycle time 1. Prefer completed task to starting new
  • 28. 4guidelines to control cycle time 2. Grab second task only if the first one is blocked *can overcome rule 1.
  • 29. 4guidelines to control cycle time 3. Late resource binding
  • 30. 4guidelines to control cycle time 4. Avoid critical path
  • 31. NO! To early binding +STRESS -ENERGY -TIME
  • 32. * Mind the impact
  • 34. 3kings to rule them all Daily meeting Planning meeting (on demand) Kaizen
  • 35. Aligned vision Scrum Kanban Scrumban Iterations 1-4 week sprints Continuous work Continuous work with with decoupled planning and release Work routines Pull principle Pull principle or late binding to resources Pull principle or late binding to resources Scope limits Sprint limits total work amount Work in progress limits current work amount Work in progress limits current work amount, Buffer defines triggers for planning Planning routines Sprint planning Release/iteration planning, demand planning Planning on demand for new tasks Estimation Backlog and sprint planning Optional Average or no-estimation Performance metrics Burndown, Velocity Cumulative flow diagram, lead time cycle time Average cycle time Continuous improvement Retrospective Optional Kaizen Meetings Sprint planning, daily scrum, sprint review, retrospective Kaizen Daily, on demand planning, kaizen Roles Product owner, Scrum master, team Team leader, team Team leader, team Team members Cross-functional team members Specialized team members Specialization or preference to tasks Task size Should be less than 8 hours to see progress Any size Any size New items during iteration Forbidden in most cases Allowed whenever queue allows it Allowed through buffer swap Ownership Owned by a team Supports multiple teams ownership Supports multiple teams ownership Board Defined/reset each sprint Persistent Persistent Prioritization During backlog and sprint planning Optional Always open Roles Scrum master, product owner, team Not defined, may vary Not defined, may vary Rules Constrained process Only a few constraints, flexible process Slightly constrained process Fit for Enterprise maturity for teams working on product or especially project which is longer than a year Support and maintenance teams, continuous product manufacturing Startups, fast-pace projects, continuous product manufacturing
  • 36. THANK YOU www.aboutscrumban.com @Vasiliauskas vidas@eylean.com +370 600 37066