content: defining the purpose of the presentation analysis of audience and locale organizing content preparing the outline of the presentation use of audio and visual aids mode of delivery importance of non-verbal communication

1. EFFECTIVE PRESENTATION STRATEGIES
• Defining the purpose of presentation
• Analysis audience and locale
• Organizing content
• Preparing outline of presentation
• Use of audio visual aids
• Mode of delivery
• Importance of non verbal communication.

3. DEFINING PURPOSE OF PRESENTATION
A PRESENTATION IS A PROCESS OF PRESENTING A TOPIC TO AN AUDIENCE .IT IS TYPICALLY A
DEMONSTRATION , LECTURE OR SPEECH MEANT TO INFORM PERSUADE OR BUILD GOOD WILL.
• To Inform
- Presentation prepared by heath department for the prevention of the disease
- Presentation prepared by college on the general amenities available in the campus.
• To Pursue
- Advertisement broadcasted on the television
- Marketing done by varios companies for the promotion of their product or service.
• To Inspire
- Saints speeches on religion and Dharm can be called inspirational presentation
- A presentation prepare by the team leader to direct team towards the comman goal of the team
• To Entertain
- Comedy programmes on televion
- Magic shows, Circus, Serials etc.
• To Instruct
-The teacher’s lecture in the class. -- A meeting called by the manager for the development of the project

5. RECOGNIZING AUDIENCE.
1. Who is the audience?
2. What is their purpose of attending the presentation?
3. What is their education?
4. What is their cultural background?
5. What is their age group?
6. What is their native language?
7. Do they will understand the presenter language?
8. What are their values and beliefs?
9. What is the size of the audience?
10. What is the gender of audience?
11. Does they have prior knowledge about the topic?

6. RECOGNIZING LOCALE
LOCALE MEANS THE PLACE OR LOCATION WHERE YOU
ARE GOING TO PRESENT.
1. Availability of public address
system.
2. Possibilities of using visual
aids
3. Place of presentation

7. ORGANIZING THE CONTENT OF THE PRESENTATION
 INTRODUCTION
-PROVIDE A CONTEXT FOR PRESENTATION
-SPELL OUT THE OBJECTIVES CLEARLY
-RELATE THE TOPIC ACCORDING TO THE INTEREST OF THE AUDIENCE
-NARRATE THE STORIES EXAMPLE OR ANECDOTE
 CONTENT / BODY PART
-LOGICALLY ORGANIZE THE MAIN POINTS
- ADD SUBPOINTS IN EACH SUB TOPICS ADD EXAMPLE IF NECCESARY
-CATEGORICAL
- CAUSE AND EFFECT
- PROBLEM SOLUTION
 CONCLUSION
-SUMMAARY
-QUESTIONS
-OTHER LEARING OPPURTUNITIES.

8. EXAMPLE OF ORGANIZING CONTENT

9. USE OF AUDIO/ VISUAL AIDS IN PESENTATION
“Audio visual aids are any device which can be used to make learning more
effective, more concrete, more realistic and more dynamic.”
• To reach our objectives by providing emphasis to whatever is being said visual aids
contributes a lot. Visual aids involve our audiences and require a change from one
activity to another from hearing to seeing. Visual aids should be used to reinforce
your message, clarify points, and create excitement.
• Clear pictures multiply the audience’s level of understanding of the material
presented.

10. Use of audio visual Aids:
 Improve listener’s interest &
understanding.
 Illustrate key points.
 Single transition from one part of the
presentation to the next.
 Increase impact of the message.
 Help listeners to retain information.
 Help to present ideas without
depending on notes.
 For those who are not familiar with
your language, turn the
incomprehensible into something
understandable
Tips for audio visual aids:
 One visual aid should contain one idea.
 Use some key words.
 Use simple & clear words.
 Use a graph or chart if possible.
 Use no more than 8 lines of text on one slide.
 Don’t use too many visuals.
 Be aware implicit meaning of colors.
 Check the spellings.

11. Types of audio visual aids:
1.Chalk boards
2.Flip chart
3.Overhead Transparencies
4.Poster presentation
5.Power presentation

13. Top Ten Major Mistakes in Presentation:
 Lack of enthusiasm
 Lack of eye contact
 Inappropriate pace (not too much material
to cover; restrict yourself to 4 key ideas)
 Distracting or very detailed visuals;
distracting verbal expressions
 Failure to practice-practice-practice
 Poor preparation
 Material is too technical
 Your presentation suffers from information
overload
 Material is not suited to your audience
 Failure to speak to time
TIPS FOR USING PPT PRESENTATION
1. Minimize the number of slides.
2. Choose a font style that your audience can read from a
distance.
3. Keep your text simple by using bullet points or short
sentences.
4. Make labels for charts and graphs understandable.
5. Use high contrast between background color and text
color.
6. Make slide backgrounds subtle and keep them
consistent.
7. Check the spelling and grammar.
8. Do not read the presentation.

14. UNDERSTANDING MODE OF DELIVERY:
There are four shades of delivery which can be used
for presentation
1. Extemporaneous
2. Manuscript
3. Impromptu
4. Memorization

15. EXTEMPORANEOUS:
It is a popular type of delivery , in which , a presenter prepares notes in advance and
rehearse the presentation. It sound spontaneous and it results from expert practice
and well planning
Advantages Disadvantages
• Get enough time for preparation and
rehearsal
• Get enough time to find appropriate
supportive material
• You can deliver your speech
spontaneously and effectively
• Your delivery sounds natural and
spontaneous to the audience it allows
you to establish a rapport with the
audience through more eye contact
• If preparation is inadequate , you can
get lost and find yourself uncomfortable
• If you rely too much on notes and start
reading out from them instead of
consulting them reference , then your
speech will loose its spontaneity.

17. MANUSCRIPT:
In manuscript presentation, material is written out and you are suppose to read it aloud . You are not
suppose to memorize the speech and then recollect it.Not to attempt to read a speech until you have
become a proficient reader.
Advantages Disadvantages
• There is no chance of forgetting
the text
• Its permanent and accurate record
of whatever you have to say
• If the speaker has gone through
the subject several times , he can
maintain eye contact with
audience easily.
• If speaker has gone through the
material several times , he may not
be able to maintain eye contact.
• If you are not a good reader , you
may fumble over words and miss
the punctuation marks which can
change the meaning of your text.
• the speaker has very les scope to
be spontaneous.

19. IMPROMPTU
The impromptu mode , as the word suggest is what use when you have to deliver an informal speech
without preparation .Eg-A formal dinner party, you may be invited to deliver a vote of thanks.
Advantages Disadvantages
• You sound very natural because you do
not get enough time to make elaborate
presentation.
• You get a chance to express your
thoughts irrespective of what others
think or say about that particular topic.
• you can be spontaneous
• This type of delivery of presentation
lacks well organized speech.
• You may loose audience interest if you
don’t have enough to share
• The presentation may fail if you don’t
have enough to share
• You may become a stock of laughter if
you don’t have innovative ideas
• There is frequent use of vocalized
pauses.

20. MEMORIZATION:
It is very difficult mode of delivery. In this mode the speaker first prepares the speech and then tries to
memorize it.
Advantages Disadvantages
• Easy to maintain eye contact
with the audience.
• The speaker can finish the
speech on time.
• The speaker can use non-
verbal gestures effectively.
• The speaker gets confidence
as he has memorized the
speech.
• Difficult to memorize lengthy
text
• Takes a lot of time to
memorize
• There are chances you may
forget some of the parts of
presentation

21. TIPS FOR EFFECTIVE PRESENTATION
Do’s Don’ts
1. Start on time
2. Maintain cheerful expression
3. Stand with confidence
4. your initial speech mush be louder and confident
5. Keep eye contact with audience
6. Use non-verbal gestures to make your presentation
live and effective
7. Try to be spontaneous
8. Do not hide yourself behind the podium instead use
the whole stage
9. Be clear in your pronunciations
1. Don’t feel nervous
2. Don’t read every thing from text
3. Don’t fumble the papers
4. Don’t play with pen or any other material
5. Don’t use words like ummm……..ahhh… again and
again
6. Don’t hide yourself behind the podium

23. IMPORTANCE OF NON VERBAL COMMUNICATION IN PRESENTATION