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Understanding Spreadsheets
NOTES 4
Chapter 7
By: Ms Pryor
What is a spreadsheet?
A program that
displays data (text
& numbers) in a
table called a
worksheet
Uses of Spreadsheet
Prepare budgets
Financial statements
Inventory management
Create charts
What is a worksheet?
A grid with columns &
rows; the term
worksheet is used
interchangeably with
spreadsheet
What is a cell?
The intersection of a
row and column
What 3 things can you type
into a cell?
Label = words or letters
Value = numbers
Formula – statement
that performs a
calculation
What is a cell range?
A group of cells that are
closely together
What are columns?
Vertical arrangements of
cells; identified by letters
What are rows?
Horizontal arrangement of
cells; identified by
numbers
What is a worksheet tab?
A tab that identifies each
open worksheet in a
spreadsheet program,
located in the lower left
corner of the screen
Excel 2003 vs. Excel 2007
256 Columns 16,384 Columns
65,536 Rows 1,048,576 Rows
What is a Cell Address
(Reference)?
This is a column letter &
row number
combination, such as
A1, B2
What is a name box?
Displays the name of the
active cell or range
What is a formula bar?
Displays the data or
formula stored in the
active cell
What is an active cell?
The cell in which you
are currently working
(normally the cell is
surrounded by a
black border)
What is a function?
A built-in formula that is
a shortcut for common
calculations such as
addition and average.
What are Operation
Symbols?
Instruct the computer as
to what mathematical
operations to perform
Operation Symbols
Addition (+)
Subtraction (-)
Multiplication (*)
Division (/)
How do you key a formula?
You combine numbers,
cell addresses
(references),
Operation symbols
and/or functions
Ex: =4 + 5; =B1 * B2
Order of Operations
 Completes formulas in this order:
1. Parentheses
2. Exponents
3. Multiplication
4. Division
5. Addition
6. Subtraction
Example:
Formula: 5+2*7 Result: 19
Formula: (5+2)*7 Result: 49
What is a column width
tool?
Tool that changes the
width of the columns on
a spreadsheet
What is a row height tool?
Tool that changes the
height of rows on a
spreadsheet
What is the Fill Handle
Tool?
Used to copy data &
formulas to another cell;
and create a series
What is Auto Sum Tool?
Automatically creates a
formula to add a series
of numbers in a
spreadsheet
What is a Chart?
Graphic representations
used to compare &
contrast worksheet data
What is sorting?
Organizing or rearranging
data in either ascending
or descending order
Definitions….
Sort Ascending – arranges
records from A to Z or smallest to
largest
Sort Descending – arranges
records from Z to A or largest to
smallest
Lesson6 (1).ppt

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Lesson6 (1).ppt

  • 2. What is a spreadsheet? A program that displays data (text & numbers) in a table called a worksheet
  • 3. Uses of Spreadsheet Prepare budgets Financial statements Inventory management Create charts
  • 4. What is a worksheet? A grid with columns & rows; the term worksheet is used interchangeably with spreadsheet
  • 5. What is a cell? The intersection of a row and column
  • 6. What 3 things can you type into a cell? Label = words or letters Value = numbers Formula – statement that performs a calculation
  • 7. What is a cell range? A group of cells that are closely together
  • 8. What are columns? Vertical arrangements of cells; identified by letters
  • 9. What are rows? Horizontal arrangement of cells; identified by numbers
  • 10. What is a worksheet tab? A tab that identifies each open worksheet in a spreadsheet program, located in the lower left corner of the screen
  • 11. Excel 2003 vs. Excel 2007 256 Columns 16,384 Columns 65,536 Rows 1,048,576 Rows
  • 12. What is a Cell Address (Reference)? This is a column letter & row number combination, such as A1, B2
  • 13. What is a name box? Displays the name of the active cell or range
  • 14. What is a formula bar? Displays the data or formula stored in the active cell
  • 15. What is an active cell? The cell in which you are currently working (normally the cell is surrounded by a black border)
  • 16. What is a function? A built-in formula that is a shortcut for common calculations such as addition and average.
  • 17. What are Operation Symbols? Instruct the computer as to what mathematical operations to perform
  • 18. Operation Symbols Addition (+) Subtraction (-) Multiplication (*) Division (/)
  • 19. How do you key a formula? You combine numbers, cell addresses (references), Operation symbols and/or functions Ex: =4 + 5; =B1 * B2
  • 20. Order of Operations  Completes formulas in this order: 1. Parentheses 2. Exponents 3. Multiplication 4. Division 5. Addition 6. Subtraction Example: Formula: 5+2*7 Result: 19 Formula: (5+2)*7 Result: 49
  • 21. What is a column width tool? Tool that changes the width of the columns on a spreadsheet
  • 22. What is a row height tool? Tool that changes the height of rows on a spreadsheet
  • 23. What is the Fill Handle Tool? Used to copy data & formulas to another cell; and create a series
  • 24. What is Auto Sum Tool? Automatically creates a formula to add a series of numbers in a spreadsheet
  • 25. What is a Chart? Graphic representations used to compare & contrast worksheet data
  • 26. What is sorting? Organizing or rearranging data in either ascending or descending order
  • 27. Definitions…. Sort Ascending – arranges records from A to Z or smallest to largest Sort Descending – arranges records from Z to A or largest to smallest