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Organizational Charts & Manuals

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Organizational Charts & Manuals

  1. 1. Organizational Charts & Manuals 1
  2. 2. Objectives • Haveknowledgeabout meaning&definition, contents oforganisation chart. • Learnabout types oforganisation chart. • Know about organisation chart revision selection, its importance • Understand principlesoforganisationchart advantages, disadvantages. • knowabout organisationmanuals its advantagesdisadvantages. 2
  3. 3. Introduction 3 • Organization charts &manualsare prepared for the purpose ofdescribing the organization structure. • Organization charts &manualsare usedastools ofmanagement control. • Anexecutivefindshisexact placein the organisationin the organisation chart.
  4. 4. Introduction • Organization Chart – Achart that showsthe structure ofthe organization includingthe title ofeachmanager’sposition and, bymeansofconnectinglines, whoisaccountableto whomandwhohasauthority for each area. 4
  5. 5. Definition 5 • Terry :”Diagrammaticform showing important aspectofan organization” • Henry H. Albens:”Portrays managerial position &relationship in the company” • McFarland:”Anorganizationchart isatype of record showingthe formal organizational relationship whichexecutives intend”.
  6. 6. The structure of organization Upper levels Middle Levels Lower Level
  7. 7. Contents of Organisation Chart 7 • BasicOrganistionstructure • Authority &relationship ofvarious executives • Relationship between line &staff officers • Number ofpersons in organization • Waysof promotion • Salaryparticulars •
  8. 8. Types of Organisation Chart 8 • Vertical Chart • Horizontal Chart • Circular Chart • Master Chart
  9. 9. The Organizational Chart Contemporary Landscape Services, Inc. President/Owner Mark Ferguson Retail Shop Manager Landsca pe Operation s Manager Buy er Office Manag er Resident ial Manage r Commerc ial Manage r 6 - 9 Nursery Manager Buyer Superviso r
  10. 10. Principles of Organisation Chart 10 • Observation oflines ofauthority bytop executive. • Observation oflines ofauthority by subordinates. • Definingline of position. • Non assignmentofsameduty twice
  11. 11. Principles of Organisation Chart 11 • Avoidunique concentration • Organisational Chart shouldbe above personalities • Simpleand flexible
  12. 12. Advantages of Organisation Charts 12 • Givesclear picture oforganisation inasimple way • Showslevelsof authority • Instructing work is simple • Authoritative sourcesof information. • Improvescommunication both inward & outward • Outsiders of the organisation canhaveaquick view
  13. 13. Limitations of Organisation Charts 13 • Mostorganisationcharts are just likephotos taken ofa instant. • Creates more rigidity . • Ifthe charts are not correctly prepared ,they will mislead interface. • Thewords &lines usedin anorganisationchart givesdifferent meaningto different people
  14. 14. Multiple Forms of Departmentalization 6 - 14 Preside nt Vice President Marketing Vice President Productio n Vice Presiden t Finance Texas Plant Manage r Oregon Plant Manager Florida Plant Manager Consum er Product Industri al Produc Consum er Product Industri al Produc Consum er Product Industri al Produc Functional Departmentalization Geographical Departmentalization Product Departmentalization
  15. 15. Organisation Manuals • organisationmanualisadocument prepared to furnishinformation on aparticular organisation • Asmallbook containinginformation about: – FullnameAddress etc – Telephone numbers, addressofbranchoffices, showroomif any. – Top executives names – Important departments – Rulesregardingleave,promotion &transfer etc. – Organisation charts 15
  16. 16. Advantages of Organisation Manuals • The employeesget clear picture oforganisation in asimple way • Blueprints rules andregulation are followed by employee • Thedecisionstaken bythe managementare givenin elaborate manner. • Helpsnew person to knowabout organisation. • Organisationconflictsare avoided • Increasesgoodwill with Outsiders of the organisation 16
  17. 17. Disadvantages of Organisation Manuals • The organisation Manualsget outdated soon • Humanrelationship definedin Manualsmay not followed in practice. • Muchtime isrequire to keep Manualsup-to- date. 17
  18. 18. Summary • Organizationcharts &manualsare prepared for the purpose ofdescribing the organization structure. • Organizationcharts &manualsare usedastools ofmanagement control. • Anorganizationchart isatype ofrecord showingthe formal organizational relationship whichexecutives intend. • Organizationchart improves communication both inward &outward. 18

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