GIP ICX session presentation

The Wheels of Professional Development ,[object Object],A functional training session for the Global Internship Program Division of the Incoming Exchange Department of AIESEC Ateneo de Manila University,[object Object]

The Incoming Exchange (ICX)Department,[object Object],WHAT WE DO,[object Object],Facilitate opportunities through GCDP and GIP,[object Object],HOW WE DO IT,[object Object],Raise, Match and Realize!,[object Object],HOW WE MEASURE PERFORMANCE,[object Object],Number of exchanges, quality of experience,[object Object]

Creating Opportunities,[object Object],AIESEC’s Global Internship Program (GIP),[object Object],Unique experience offered to the youth (ages 13 – 30),[object Object],Experience of a new culture,[object Object],Self-development,[object Object],Skills training,[object Object],Real, professional experience,[object Object],Preparation for the future,[object Object]

TN - trainee nominee,[object Object],EP - exchange participant,[object Object],GCDP- Global Community Development Program,[object Object],GIP – Global Internship Program,[object Object],JQ- Job Questionnaire,[object Object],DT, MT, ET, TT,[object Object],- Development, Management, Education and Technical Traineeships,[object Object],AIESEC Jargon,[object Object]

Getting Started,[object Object],Your AIESEC e-mail address,[object Object],yourfirstname.yourlastname@aiesec.net,[object Object],Your Skype ID,[object Object],Ra – Ma – Re and XPP (Exchange Program Policies) Knowledge,[object Object],Access to Exchange Documents,[object Object],Acceptance Note (AN), Invitation Letter, Visa Manual, etc.,[object Object],Contact Details of Officers,[object Object],Research on Exchange Performance and Characteristics of Different AIESEC Countries,[object Object],cool, right?,[object Object]

Understanding the Corporate World,[object Object],Exhibiting a professional and mature attitude,[object Object],Demonstrating consistency and promptness,[object Object],Coordinating with officers of corporations,[object Object],Maintaining positive relationships,[object Object],Planning efficiently in order to meet deadlines,[object Object],Thinking creatively and resourcefully,[object Object]

Raise, Match and Realize!,[object Object],The Three Steps to Facilitating Every Exchange Experience,[object Object]

Ra - Ma - Re,[object Object],RAISE,[object Object], Make a TN available ,[object Object],MATCH ,[object Object],Accept an EP to the TN,[object Object],REALIZE,[object Object], The trainee reports for duty,[object Object]

Ra - Ma - Re,[object Object],Raising, Matching and Realizing,[object Object]

Raising: Job Description Development,[object Object],ra,[object Object],Research: Know your TN (Research),[object Object],Supply and Demand: Know your exchange market,[object Object],Prepare: Know your LC Capacity,[object Object],Coordinate with External Relations,[object Object],VP – External Relations and Director for TN Accounts,[object Object],Meet the company representatives,[object Object],Guide the representatives in creating the job description,[object Object]

Raising: Contract Signing ,[object Object],The Job Questionnaire (JQ),[object Object],Payment Scheme,[object Object],ra,[object Object]

Raising: Uploading the TN Form,[object Object],Becoming a TN Manager (TNM),[object Object],Partnership (CRM) Tab – Add Organization,[object Object],myaiesec.net,[object Object],Input the details of the JQ onto the TN Form,[object Object],Clone the form if applicable,[object Object],Wait for the MC (Member Committee) to change the status of your form/s from “New” to “Available”,[object Object],Keep your company contact posted,[object Object]

CRM: Corporate Relations Management,[object Object],Initial Contact,[object Object],Constant Coordination through Updates,[object Object],Delivering Results,[object Object],Money Matters,[object Object],Finance,[object Object],Three – Way Evaluation,[object Object],Company,[object Object],Trainee,[object Object],ICX,[object Object]

Matching:Promoting Your TN ,[object Object],MA,[object Object],Online Networking,[object Object],E-mail,[object Object],Facebook,[object Object],Skype,[object Object],Country-Country or LC-LC Partnerships,[object Object],Matching Manias,[object Object],myaiesec.net,[object Object]

Matching:Useful Tools,[object Object],MA,[object Object],myaiesec.net,[object Object],Exchange tab,[object Object],Supply and Demand,[object Object],DAALData Analysis for Advanced Leverage,[object Object],AFTAvailable Forms Tracker,[object Object]

The Screening Process,[object Object],Determining who will be a ,[object Object],good fit for your TN,[object Object]

The Screening Process,[object Object],Step 1: Paper Screening,[object Object],Does the applicant match the qualifications of the TN?,[object Object],Country, Languages, Degree, Duration, etc.,[object Object],Resume and/or Motivation Letter,[object Object],MA,[object Object]

Skype,[object Object],ma,[object Object],Nelie: Hi, it’s me Nelie from Mainland China.. I sent you my questionnaire last night. Should we begin? >.<,[object Object],You: Hi Nelie! Of course, let’s start the interview now. Is your mic ready?,[object Object],Interview and Expectation Setting,[object Object]

The Screening Process,[object Object],Step 2: Interview,[object Object],Some companies facilitate interviews themselves,[object Object],If you are asked to conduct the interview, make sure to ask the company for guidelines and specific questions to be asked.,[object Object],Other Important Considerations,[object Object],Working in a team,[object Object],Preparedness to immerse in the Filipino culture,[object Object],Versatility and independence,[object Object],ma,[object Object]

Expectation Setting,[object Object],New culture and environment,[object Object],Weather,[object Object],Culture-specific changes for the trainee,[object Object],Living conditions,[object Object],Job description requirements,[object Object],Third-world discomforts,[object Object],Transportation,[object Object],Financial costs and spending,[object Object],MA,[object Object]

Acceptance Notes,[object Object],If the company decides to accept the trainee, you may proceed to the exchanging of Acceptance Notes,[object Object],A formal contract between Local Committees (LCs),[object Object],Two kinds: EP AN and the TN AN,[object Object],EP AN is submitted to the TN Manager first,[object Object],TN AN must be submitted within ten (10) days,[object Object],Usually sent together with the Invitation Letter,[object Object],Two kinds: Invitation Letter with pass / without pass,[object Object],The VP ICX makes the match official on the system (myaiesec.net),[object Object],MA,[object Object]

Visa Preparation,[object Object],Type of Visa,[object Object],Depends on the duration of the internship,[object Object],Prepare as early as possible,[object Object],Government sectors involved,[object Object],Usually, the DOJ and the Bureau of Immigration,[object Object],Expect some difficulty, but nothing that cannot be remedied,[object Object],Make sure the trainee prepares all the requirements,[object Object],Support from Service and Reception (S&R) Team,[object Object],Refer to Visa Manual,[object Object],MA,[object Object]

Realization,[object Object],Airport Pickup,[object Object],Use the airport pickup Google spreadsheets form,[object Object],Coordinate with S&R,[object Object],Housing,[object Object],Should be prepared at least 2 weeks before arrival,[object Object],Explain ALL conditions, including costs to the trainee,[object Object],Inform the Company,[object Object],Re-Expectation Setting,[object Object],Final reminders especially for visa and JD requirements,[object Object],re,[object Object]

Realization,[object Object],Integration,[object Object],Into the LC,[object Object],Into the Company,[object Object],Into the Country,[object Object],Constant Coordination,[object Object],Feedback and support,[object Object],Evaluation,[object Object],re,[object Object]

Being a TN Manager means always being there for your trainee.,[object Object],You are the first person responsible for your trainee.,[object Object]

Support,[object Object],Your Vice President for Incoming Exchange,[object Object],Claire Fuerte – claire.fuerte@aiesec.net,[object Object],Your Director for the Global Internship Program,[object Object],Mita Veloso – mita.veloso@aiesec.net,[object Object],The EB,[object Object],Kat Kho, LCP – kathleen.kho@aiesec.net,[object Object],Kat Sanchez, VP Projects – katrina.sanchez@aiesec.net,[object Object],The MCEB,[object Object],Feliz, Chris,[object Object],Use the Facebook Groups!,[object Object]

Expectation Setting,[object Object],Work load,[object Object],6 – 10 hours a week or as needed,[object Object],Communication lines,[object Object],Contacting the right people,[object Object],Possible challenges,[object Object],CRM,[object Object],Supply and Demand,[object Object],Visa Preparations,[object Object],Skills and Opportunities,[object Object]

GIP ICX session presentation

GIP ICX session presentation

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