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Event Management System Document

  1. 1. A Project Summary On eTL Prepared By Ashish Mishra : 110320116003 Nitesh Mehta : 110320116025 Aakash Panchal : 110320116043
  2. 2. Project Details  eTL system manages all the events which are conducted in college/University.  This system automatically generate certificate and issue it/mail it.  System very efficiently store, maintain and retrieve data from its database and can be use for further analysis(data mining & OLAP).  This system provides latest notification to its user. Time saving activity .
  3. 3. Propose Manual hours that need to spend in record keeping and generating reports. The data in a centralized way which is available to all the event managers. Easy to manage historical data in database. Participants can register for any happening event from anywhere. Event manager can keep records of participants. Easily generate certificates for participants and winners. Certificates automatically mail to particular participants.
  4. 4. Scope This web application includes the IT fields.  Secure Administrative panel.  Normal users are the participants.  They have to register for the events.  Users will have following functions: Easy communication with the manager  Event time  Get instant message about any change Updates easily  Will get winner certificate directly by downloading
  5. 5. Hibernate Benefits Open source and lightweight framework  Fast Performance : Two cashes 1)First level cache 2)Second level cache First level cache is enabled internally  Database independent query : HQL(Hibernate query language) Database independent query Automatic table generation
  6. 6. Technology Programming language: JAVA, J2EE Front-End: HTML, CSS, JavaScript, JQUERY, Ajax, JSP Hardware interface: 512 MB RAM, WINDOWS 7/8  Database: MySQL Server  Web Server: Apache Tomcat 8  Tools: Eclipse LUNA, SQL yog  Frame work: Hibernate with MVC
  7. 7. Literature Websites: http://www.w3schools.com/sql http://www.javatpoint.com/hibernate-tutorial http://en.wikipedia.org/wiki/Freelancer https://www.guru.com https://www.odesk.com https://www.peopleperhour.com Books: Web application development Core java (The complete reference) Advance Java (M. T. Savaliya) OO Modeling and design with UML. Software engineering book for SRS.
  8. 8. Feasibility Study Product : eTL is a event management system. By using this system various users can login and participate in different events. It eases registration process so it’s a user friendly product. Operational Feasibility : Operation of the proposed system depend on its various users. These various user-type mentioned below. (1)Admin (2)Manager (3)Normal User (Participants)/Volunteer Admin will make managers for different events. And allocate Login ID. Thereafter Normal User enters their details i.e Name, Enrollment Number, Course, Branch, College and also select events. Then manager will check user entries and will allot registration id for authentication purpose. Manager can also change date, time of the events. Here manager responsible to check team size, details. And manager is responsible to restrict unauthorized people or wrong entries. After these all process Admin will check all detais of user, work of manager. Admin can
  9. 9. Technical Feasibility : eTL is a web-application which avoids more manual hours that need to spend in record keeping and generating reports. This application keeps the data in a centralized way which is available to all the event managers. It is very easy to manage historical data in database. Participants can register for any happening event from anywhere. Event manager can keep records of participants and system can easily inform them by message and emails. Using this system, event managers can easily generate certificates for participants and winners and it’s automatically mail to particular participants. Social Feasibility : Proposed system would be acceptable by the other peoples. Because eTL is better than ordinary registration process and management in the following issues : 1. Faster than other older systems 2. Database keeps records 3. Time saving
  10. 10. Economic feasibility : As no papers required so it reduce cost. It would be beneficial because only one time development efforts required. All people are aware of technologies so no special skills required to run the system.
  11. 11. Scheduling Requirement Analysis • Analysis 4 weeks • Gathering Information • Determining Requirements • Defining scope Design • Database Design 10 weeks• Design Modules • Design Input Screen Implementation • Development of Module 12 weeks • Refinement of developed modules Testing 4 weeks
  12. 12. Timeline
  13. 13. Gantt Chart ID Task Name Start Finish Duration 2014 2015 Aug Sep Oct Nov Dec Jan Feb Mar Apr 1 17d25-08-201401-08-2014Requirement Analysis 2 45d07-11-201408-09-2014Design 3 58d30-01-201512-11-2014Implementation 4 29d13-03-201503-02-2015Testing 5 9d27-03-201517-03-2015Deployment 6 23d30-04-201531-03-2015Maintenance
  14. 14. System Requirement Study 1) Hardware Requirements 1) The Hardware Requirements are:  RAM: 512 MB  Processor: Pentium - IV onwards  HDD Space: 2 GB or more 2) Software Requirements 2) The Software requirements are:  Operating System – Windows  Internet Browser (Mozilla Firefox/Google Chrome/IE 7-8)  Front End – JSP, Servlet, Hibernate, JSTL, Cloud  Front End Tool – Eclipse LUNA  Back End – My SQL  Web server - Apache Tomcat 8
  15. 15. 3) Functional Requirements R1 : Registration Description : To enter into this site user has to register himself first. Requirements of registration are first name, last name, user name, email-id, password, confirm password etc. Input : User Details Output : Filled Registration Details. Processing : User details are checked with database. Password constraint is checked as per validation. R2 : User Login Description : The System provides facility to login into the system. Input : Enter username and password Output : User Profile page Processing : The system will check the input of user and if valid then login is done. Otherwise user will be asked to re-enter the username and password.
  16. 16. Description : The user can select the event and also select payment method. Input : Main event , Sub event, Enrollment number, Add team member . Output : Event selected Successfully ,also see all detail and delete also . Processing : The system will add selected data into database. R4 : Forgot Password Description : The user can send reset link to the mail id to reset password. Input : Email id Output : Reset link send to Email id. Processing : By reset link we can easily change the password and update store in database . R3 : Select the event
  17. 17. Description : The Admin can add manager ,main event ,sub-event also. Input : main event, sub-event, manager. Output : Add successfully in database. Processing : The system will add selected data into database. R6 : Manager panel Description :The manager can add volunteer ,main event and sub-event also . Input :Main event, sub-event , volunteer. Output : Add successfully in database . Processing : The system will add selected data into database. R5 : Admin panel
  18. 18. R8 : Logout Description : The system provides the facility to logout from the site Input : Select logout option Output : Logout from the system Processing : User will logout
  19. 19. 4) Non-Functional Requirements Performance requirements:  The system need to be reliable  If unable to process the request then appropriate error message  Web pages are loaded within few seconds Safety Requirements:  The details need to be maintained properly  Users must be authenticated  The database must be kept backed up Security Requirements:  After entering the password and user id the user can access his profile  The details of user must be safe and secure  Sharing of details
  20. 20. Flowchart
  21. 21. UseCase
  22. 22. Sequence Diagrams for Admin
  23. 23. Sequence Diagrams for Admin
  24. 24. Sequence Diagrams for Volunteer
  25. 25. Activity Diagrams
  26. 26. DFD O
  27. 27. DFD Level : 1
  28. 28. Class Diagram
  29. 29. Object diagram
  30. 30. ER - Diagram
  31. 31. Modules 1.Registration – Participants can register online for any event. 2. Event – Event manager can generate event by this module. They can edit, delete the information of any generated event. 3. Certificate – eTL can generate certificated automatically and system can mail it to particular participant. 4. Notification – Participants can get notification about event timing, place or any updates. 5. User Module – User can register for event. Can easily check event details times and can contact event manager easily. 6. Volunteer Module – Volunteer can view the details of his/her event participants. Volunteer has to update the winner of his/her event in the system. 7. Admin Module – DBA has all the rights. He can add, edit, delete any information in the system. He can add new event, event manager,
  32. 32. Thank You

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