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STEP 3. Camp Management Checklist.docx

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STEP 3. Camp Management Checklist.docx

  1. 1. 8/8/2012 CAMP MANAGEMENT CHECKLISTPRE-EVACUATIONA. Contingency PlanB. Hazard Mapping Spot map of vulnerable areas and families Plan and conduct drills Inventory of resources in the community (human, physical and infrastructure resources Communication system for accurate, timely clear and immediate dissemination of warning Simulation exercise Identification of Camps/ECs Identification of Host Families/Communities Transport Access Stockpiling of relief goodsC. EC/Camps profiling Conduct inspection of available facilities and amenities required in the camp (latrines, bathing cubicles, kitchen counters, water points, hand pumps,C. Organization Camp Staffing (1 Camp Manager, 2 Asst. Camp Managers, 1 Camp Records Officer, Volunteers)DURING EVACUATIONA. Registration Masterlist of IDP Families Issuance of DAFAC Assistance ReceivedB. Accommodation Page 1 of 4
  2. 2. 8/8/2012 Room assignments (if classroom) Private partitions/bed kits (if covered courts) Tent numbering (if tents)C. Establishment of CCCM Command Center CCCM Team (1 DSWD Camp Manager, 2 Asst. Camp Managers, 1 Camp Records Officer, 1 IOM Camp Support Staff, Cluster member representatives, Volunteers) Command post/CCCM Desk Camp Management Committees (IDPs) Information Board Coordination and needs/gaps referrals to other Clusters (Food, NFI, WASH, Health, Protection, Education, Livelihood, Information Management, Grievance) Camp Situationer Monitoring ReportD. Food/NFI Distribution 1 Distribution center per camp Stockpile room Inventory of available relief supplies Regular cycle of food distribution (weekly/monthly) Standard Packing based on “daily food basket” (420 grams of rice/cereals, 50 grams beans/legumes, 25 grams of oil, grams salt), micro-nutrient contents and RDA (2,100 kc per adult per day, 1,740 kc per child per day) Hygiene kits- bath/laundry soap, sanitary napkins for women, diaper for children, tooth brush, tooth paste, buckets, water dipper, jerry cans, bath towel and puree tabs (if available) Family Kits- bedding/blanket, mats, plastic sheets, clothing, stoves and kitchen wares (glass, cup & saucer, spoon, fork, plates, ladle, frying pan, kettle, casserole) Relief distribution sheetE. WASH Page 2 of 4
  3. 3. 8/8/2012 Hygiene promotion/IECs Latrines (male, female, People With Dsability (PWDs)) Handwashing area after toilet use Bathing Cubicles (male, female, PWDs) Laundry area Water points/Hand pumps Waste Disposal (garbage bins, compost pits) DrainageF. HEALTH Health Station per camp (regular disease monitoring and medical consultations) Referral Hospital (Public Hospitals) Psycho-Social Services First Aid KitG. PROTECTION Gender segregated, PWD sensitive latrines and bathing cubicles (with door locks from the inside, well lighted) List of vulnerable groups (female-headed hh, elderly, PWDs, terminally ill, orphaned children) Police visibility, Community Security GroupsH. EDUCATION Child-friendly Space/Temporary Learning Centers School KitsI. LIVELIHOOD Skills inventory Inventory of Community resources for livelihood Cash for Work/ Food for Work Programs Page 3 of 4
  4. 4. 8/8/2012POST EVACUATION Cash for Work/ Food for Work Programs Phase-out, exit and camp closure is considered and planned for from the beginning. Assessments to ascertain whether return is voluntary are made Participation and coordination is ensured among all stakeholders. Information campaigns are developed and implemented to ensure residents have accurate, objective and up-to-date information available regarding the situation, logistics and other procedures. Groups most at risk and vulnerable individuals are supported and protected throughout the process. Special information or awareness-raising programs and links with longer-term development projects are developed, which will help camp residents integrate back home. Administrative procedures ensure that all documents are either with their owners before they leave, with lead agencies (Sector/Cluster/Protection), NGOs or are destroyed. The registration process is facilitated. The monitoring of the returns process is in place to ensure safety, security and dignity. Any camp residents staying behind have been provided with adequate assistance and protection. The camp assets and infrastructure are distributed fairly and transparently with due regard for the host community. The future maintenance/care of infrastructure is handed over to the authorities or appropriate people. Latrines, rubbish pits, and washing facilities are safely decommissioned. Service contracts and agreements are modified or terminated appropriately. A list of environmental concerns is made and plans developed concerning how they are going to be addressed. Information and support is provided to help camp residents deal with uncertainty: their questions are answered and they are given advice about the future. Page 4 of 4