Discusses ways of adding records to Booksystems' Atriuum catalog

1. For Booksystems’ Atriuum
Madison County Librarians
Wendy Stephens
September 7, 2012

2. Keying them in by hand– original cataloging
Via Z39.50 – copy cataloging
Via batch load process – vendors’ copy
cataloging

3. Ultimate control over the bibliographic
description
Sometimes necessary for unique or esoteric items
Time-consuming
Demands knowledge of MARC record format and
AACR2 standards for bibliographic description, as
well as Sears for subject description and Dewey for
classification

4. Quick and easy for bibliographic information
Must still create holdings manually
Can include Dewey classification
Depending on some one else’s analysis of the book
Pulling in unwanted fields
Connections shared and sometimes unreliable

5. MARC files often included with purchase of books
Holdings can be imported directly (if vendors are
given preferences and specifications)
Many vendor records are based on incomplete CIP data
Quality issues
No local customization
If holdings preferences are incorrect, clean up can be
considerable

6. Duck, duck, goose and other motion games
Tales of a fourth-grade nothing
Otherwise known as Sheila the Great
A great man: the life of Henry Adams
The first Agatha Christie omnibus
The best of P.G. Woodhouse
Visiting California: a guide for young people
Larousse’s French-English dictionary
A treasury of Pre-Raphaelite painters
4:50 from Paddington

7. Main entry (usually 100s for personal or corporate
authors)
Title, other title information, statement of
responsibility (if it varies from main entry) (245)
Publisher, date of publication (260)
Extent (pagination) (300)
Any notes taken from source of information (500s)
Standard number (ISBN = 020, LCCN = 010)

12. Why I LOVE the
500s…

13. Three places to look:
The 082 MARC tag in the Library of Congress catalog
http://catalog.loc.gov/index.html
Check public libraries through WorldCat
http://www.worldcat.org/
But don’t forget about OCLC’s Dewey Browser
http://deweybrowser.oclc.org/ddcbrowser2/

14. Dewey
numbers
are
assigned
by LC,
even if
not used

19. Without
holdings,
items won’t
display in
OPAC –
remember this
for ebooks!

20. 900s are
local
holdings –
you can
delete those
you import

22. If you have questions about the way your records are
loading, check your import rules and with your book
vendor.
They can adjust the holdings information based on your
local preferences (for example “B” prefix rather than
092).

23. Updating bibliographic information wholesale
Bringing in bibliographic records one-at-a-time
Want to catalog a video? You can import MARC information
from Amazon’s description using this site:
http://chopac.org/cgi-bin/tools/az2marc.pl

28. Be consistent!
If you used truncated Dewey, ALWAYS use truncated
Dewey. Otherwise, it doesn’t work.
Don’t forget about AACR2! Mistakes in capitalization are
nothing anyone else want to clean up.
Use the 500s field to add summary and analytics
information rather than creating your own subject
headings.
Check 813 and 823 for fiction that might be mis-shelved.

29. If all else fails, there is always
database cleanup!