1. Productivity for
School Leaders
IntegratED-Portland * February 18, 2013
Bill Carozza • Principal – Harold Martin School, Hopkinton,
NH • wcarozza@mac.com
Twitter: @wcarozza • Blog: billcarozza.com • Hashtag:
#ipdx13
2. GOALS FOR TODAY
• Leave with a WORK FLOW plan, and
• Establish skill w/ a number of TOOLS that
will help you accomplish that plan.
3. Agenda
• Capture your ideas, expectations, and questions
• Rationale for Productivity
• Discuss Work Flow
• Learn new tools-particular focus on Evernote, Google Reader, Diigo
• Time to explore
• Readjust based on your need
• Special iPad apps and applications
• Develop your work flow and share
7. GTD Steps
• Getting Things Done
• Developed by David Allen in 2002.
• A system of productivity that begins in a
micro way.
8. Work Flow Macro
COLLECT
Everything in the in-
box
PROCESS
Project? Store
Delegate
Calendar It Develop
Contexts
REVIEW
Daily
and
Weekly
DO
Consider:
contexts, time,
energy, priority
9. 1. Collect
• Put everything that might be considered a
to-do, in your “In Box:”
• emails, phone calls, reports, articles to
read, errands, meeting notes, walk
throughs, personnel stuff, thoughts,
upcoming projects
11. 2. Processing-outline
form
• Collect into In Basket (DUMP)
• More than action? It’s a PROJECT-then develop Project plan
with specific actions.
• Takes less than two minutes-DO IT
• Reference item if it’s not actionable but might need the info-
STORE
• Someone else should do it?-DELEGATE
• Becomes WAITING FOR
• Can it wait? CALENDAR IT
• Do it at scheduled time.
• Develop CONTEXTS for actionable items
12. 3. Review
• DAILY review your actionable items and
figure out what you can really accomplish
• WEEKLY review your Projects-eliminate
the projects that are complete, assess those
projects that are ongoing.
13. 4. DO
• Consider the contexts (e.g. phone, email,
meeting, talk to...)
• Consider time and energy.
• Consider priority.
14. Work Flow Macro
COLLECT
Everything in the in-
box
PROCESS
Project? Store
Delegate
Calendar It Develop
Contexts
REVIEW
Daily
and
Weekly
DO
Consider:
contexts, time,
energy, priority
15. Work Flow
Phone calls
Conversations
Email
Data
Meetings
Routines
Reflection
Work Flow
Capture ToDos and Project Management
Info Storage Evernote, Diigo
Knowledge Acquisition RSS Readers, Pocket/Instapaper
Collaboration GoogleDrive, Dropbox
Calendar Google Calendar, Fantastical
Contacts Google, Apple Address Book, Smartr
44. Email Tips
• Process email just a few times a day.
• Make sure email downloads infrequently.
• Use Text shortening program (e.g.
TextExpander, PhraseExpress for Windows)
• Read an email once and process it