1. An Introduction toAn Introduction to
Microsoft WordMicrosoft Word

2. Microsoft WordMicrosoft Word
 This program allows you to type letters,This program allows you to type letters,
papers, and other documents.papers, and other documents.
 It is available through the MicrosoftIt is available through the Microsoft
Corporation.Corporation.
 Microsoft Word is usually part of aMicrosoft Word is usually part of a
Microsoft Office or Microsoft Suite.Microsoft Office or Microsoft Suite.
 This program is used frequently byThis program is used frequently by
students of all ages.students of all ages.

3. How to Open Microsoft WordHow to Open Microsoft Word
 First you selectFirst you select
“Start”.“Start”.
 Then you selectThen you select
“Programs”.“Programs”.
 Next you selectNext you select
“Microsoft Word”.“Microsoft Word”.
 This will open theThis will open the
program.program.

4. A New DocumentA New Document
When you open Microsoft Word, the screenWhen you open Microsoft Word, the screen
will originally look like the picture below.will originally look like the picture below.

5. Menu BarMenu Bar
 Across the top of theAcross the top of the
screen is thescreen is the Menu Bar.Menu Bar.
Here is where you canHere is where you can
find many of the featuresfind many of the features
you will need.you will need.
 The firstThe first MenuMenu option isoption is
File.File. There are manyThere are many
important functions in theimportant functions in the
File menu.File menu.
File Menu
Menu Bar

6. Tool BarTool Bar
 This is the area below theThis is the area below the Menu Bar.Menu Bar.
 This has a variety of icons (or small pictures).This has a variety of icons (or small pictures).
 These icons do many of the same things thatThese icons do many of the same things that
you can do from theyou can do from the Menu Bar.Menu Bar.
Tool Bar

7. NewNew
 This menu choiceThis menu choice
allows you to open aallows you to open a
new document. Thisnew document. This
document will bedocument will be
blank just like whatblank just like what
appeared when youappeared when you
opened the program.opened the program.

8. New, continuedNew, continued
 Another way to openAnother way to open
a new document is toa new document is to
use the icon on theuse the icon on the
Tool Bar .Tool Bar .
 TheThe NewNew icon looksicon looks
like a blank piece oflike a blank piece of
paper.paper.

9. OpenOpen
 This menu choiceThis menu choice
allows you to open aallows you to open a
document that hasdocument that has
previously beenpreviously been
saved on thissaved on this
computer. You cancomputer. You can
also usealso use openopen toto
access a file saved onaccess a file saved on
a disk or CD.a disk or CD.

10. Open, continuedOpen, continued
 When you choose to open a file, you will haveWhen you choose to open a file, you will have
to find where on the computer the file isto find where on the computer the file is
stored. Typically the computer will look in “Mystored. Typically the computer will look in “My
Documents” first. Many people keep all ofDocuments” first. Many people keep all of
their documents in the “My Documents” file.their documents in the “My Documents” file.

11. Open, continuedOpen, continued
 If you want to access a file saved on a disk orIf you want to access a file saved on a disk or
CD, you need to use the drop down menu. FindCD, you need to use the drop down menu. Find
“My Computer” then select the drive your disk or“My Computer” then select the drive your disk or
CD is in.CD is in.

12. Open, continuedOpen, continued
 To open an oldTo open an old
document from thedocument from the
Tool BarTool Bar, click on the, click on the
icon that looks like aicon that looks like a
file folder.file folder.

13. SaveSave
 The next feature in theThe next feature in the FileFile
MenuMenu is save. This featureis save. This feature
allows you to save yourallows you to save your
document.document.
 If it is the first time you areIf it is the first time you are
saving the document, yousaving the document, you
will have to give thewill have to give the
document a name.document a name.
 If it is not the first time, thenIf it is not the first time, then
it will just save.it will just save.
 A quick way of saving whileA quick way of saving while
typing is to press Ctrl and Styping is to press Ctrl and S
at the same time.at the same time.

14. Save, continuedSave, continued
 You can also save byYou can also save by
selecting the correctselecting the correct
icon from theicon from the ToolTool
Bar.Bar. The Save iconThe Save icon
looks like a floppylooks like a floppy
disk.disk.

15. Save AsSave As
 This feature is slightlyThis feature is slightly
different thandifferent than SaveSave..
 This allows you to save aThis allows you to save a
document under a newdocument under a new
name.name.
 You would use this feature ifYou would use this feature if
you opened an oldyou opened an old
document, changed it, anddocument, changed it, and
wanted to save it but did notwanted to save it but did not
want to lose the originalwant to lose the original
version of the document.version of the document.
 You will have to give the newYou will have to give the new
file a different name than thefile a different name than the
old file.old file.

16. PrintPrint
 The next importantThe next important
menu choice in themenu choice in the
File MenuFile Menu is Print.is Print.
 This allows you toThis allows you to
print the openprint the open
document.document.

17. Print, continuedPrint, continued
 You can also print by selecting the icon fromYou can also print by selecting the icon from
thethe Tool Bar.Tool Bar.
 The print icon looks like a printer.The print icon looks like a printer.

18. Print PreviewPrint Preview
 Print PreviewPrint Preview allows youallows you
to see how the documentto see how the document
will look on paper beforewill look on paper before
you print.you print.
 This is helpful when youThis is helpful when you
have multiple pagehave multiple page
documents and you wantdocuments and you want
to have the text evenlyto have the text evenly
distributed betweendistributed between
pages.pages.

19. Print Preview, continuedPrint Preview, continued
 You can also chose print preview from theYou can also chose print preview from the
Tool Bar.Tool Bar.
 The print preview icon looks like a piece ofThe print preview icon looks like a piece of
paper with a magnifying glass over it.paper with a magnifying glass over it.

20. Page SetupPage Setup
 The next importantThe next important
feature in thefeature in the FileFile
MenuMenu is Page Setup.is Page Setup.
 This option allows youThis option allows you
to change importantto change important
aspects of the page.aspects of the page.

21. Page Setup, continuedPage Setup, continued
 This is the menu that willThis is the menu that will
appear when you choose Pageappear when you choose Page
Setup.Setup.
 You can change the size of theYou can change the size of the
margins (standard is 1” for allmargins (standard is 1” for all
four sides).four sides).
 You can also change theYou can also change the
orientation.orientation.
 Portrait is what peoplePortrait is what people
typically use. The longer sidetypically use. The longer side
is up and down.is up and down.
 Landscape is when the longerLandscape is when the longer
side is going left to right.side is going left to right.

22. Edit MenuEdit Menu
 The next menu choice is theThe next menu choice is the Edit Menu.Edit Menu.
 The most important feature of theThe most important feature of the Edit MenuEdit Menu isis
Undo Typing.Undo Typing.
 Choosing this optionChoosing this option
will undo whateverwill undo whatever
was done last.was done last.
 Another quick wayAnother quick way
toto undoundo typingtyping is tois to
press Ctrl andpress Ctrl and
Z at the same time.Z at the same time.

23. ViewView
 We are not going to discuss the menuWe are not going to discuss the menu
optionoption View.View.
 This function is not used as frequentlyThis function is not used as frequently
as the other menu options.as the other menu options.

24. InsertInsert
 The next Menu option isThe next Menu option is InsertInsert..
 From this option, you can insert a picture intoFrom this option, you can insert a picture into
your word document.your word document.

25. Insert PictureInsert Picture
 You can insert many differentYou can insert many different
pictures.pictures.
 Once choice is to insert aOnce choice is to insert a
picture from a file. Anpicture from a file. An
example of this is a pictureexample of this is a picture
saved on your computer fromsaved on your computer from
a digital camera.a digital camera.
 Another choice is to insert aAnother choice is to insert a
picture from clip art.picture from clip art.
 Clip art is a set of cartoon-likeClip art is a set of cartoon-like
pictures that comes with thepictures that comes with the
Microsoft Word Software.Microsoft Word Software.
More clip art is available forMore clip art is available for
purchase or online.purchase or online.

26. FormatFormat
 The next importantThe next important
MenuMenu choice ischoice is
Format.Format.
 In the Format menu,In the Format menu,
you can changeyou can change
different features ofdifferent features of
the text.the text.
 SelectSelect FontFont to maketo make
another menu appear.another menu appear.

27. FontFont
 From this menu, youFrom this menu, you
can change manycan change many
different characteristicsdifferent characteristics
of the text.of the text.
 You can change the:You can change the:
 Font (how the lettersFont (how the letters
look)look)
 ColorColor
 SizeSize
 Font Style (underline,Font Style (underline,
bold, italics)bold, italics)

28. Font, continuedFont, continued
 Many of the options available in theMany of the options available in the Font menuFont menu
are also available on theare also available on the Tool Bar.Tool Bar.

You can change theYou can change the FontFont,, SizeSize, and, and ColorColor oror
StyleStyle of the textof the text

29. ToolsTools
 The next Menu optionThe next Menu option
isis Tools.Tools.
 In the Tool menu, theIn the Tool menu, the
most commonly usedmost commonly used
feature is Spellingfeature is Spelling
and Grammar.and Grammar.
 This feature will checkThis feature will check
your spelling andyour spelling and
grammar.grammar.

30. SpellingSpelling
 Microsoft Word willMicrosoft Word will
automatically check yourautomatically check your
spelling.spelling.
 Incorrectly spelled wordsIncorrectly spelled words
are underlined in RED.are underlined in RED.
 You can also ask theYou can also ask the
computer to spell-checkcomputer to spell-check
by selecting the feature inby selecting the feature in
thethe Tool Menu.Tool Menu.

31. Spelling, continuedSpelling, continued
 You can see different optionsYou can see different options
for the correctly spelled wordfor the correctly spelled word
byby rightright clicking on theclicking on the
underlined word.underlined word.
 Then choose the correctThen choose the correct
spelling from the optionsspelling from the options
listed.listed.
 If the word you want is not onIf the word you want is not on
the menu, try spelling thethe menu, try spelling the
word in a different way. Evenword in a different way. Even
if it is still incorrectly spelled,if it is still incorrectly spelled,
the correct word may appearthe correct word may appear
in the spelling choices.in the spelling choices.

32. GrammarGrammar
 Incorrect grammar is underlinedIncorrect grammar is underlined
in green.in green.
 You can alsoYou can also rightright click on aclick on a
phrase that is underlined inphrase that is underlined in
green to see suggestions forgreen to see suggestions for
correcting the grammar.correcting the grammar.
 Microsoft Word is not perfectMicrosoft Word is not perfect
with it’s grammar. Do notwith it’s grammar. Do not
always trust its suggestions.always trust its suggestions.
 Always proofread documents forAlways proofread documents for
spelling and grammar. Microsoftspelling and grammar. Microsoft
Word isWord is notnot perfect.perfect.

33. Table and WindowTable and Window
 TableTable andand WindowWindow are the next two menu options.are the next two menu options.
 The functions in these menus are more advanced.The functions in these menus are more advanced.
 You will not use these functions frequently, so weYou will not use these functions frequently, so we
will not be talking about them.will not be talking about them.

34. HelpHelp
 The final menu option is theThe final menu option is the HelpHelp menu.menu.
 This is a very important tool.This is a very important tool.
 This is where you can find out how to do somethingThis is where you can find out how to do something
you do not know how to do in the program.you do not know how to do in the program.
 Another way of accessing the help file is byAnother way of accessing the help file is by
pressing F1.pressing F1.

35. Help, continuedHelp, continued
 The help menu comes inThe help menu comes in
the form of an ‘officethe form of an ‘office
assistant’ (the paperclip).assistant’ (the paperclip).
 Type a question in theType a question in the
box and hit enter.box and hit enter.
 Different topics willDifferent topics will
appear.appear.
 Choose the topic youChoose the topic you
want help with and youwant help with and you
will be given directions.will be given directions.

36. Help, continuedHelp, continued
 Help also has a space on theHelp also has a space on the Tool Bar.Tool Bar.
 You can just type in the question and helpYou can just type in the question and help
topics will appear.topics will appear.

37. Any questions?Any questions?