Recomendados
Mais conteúdo relacionado
Destaque
Semelhante a Code of conduct_2011
Semelhante a Code of conduct_2011 (20)
Mais de Ujjwal Joshi
Mais de Ujjwal Joshi (20)
Último
Último (20)
Code of conduct_2011
- 1. OurCode It’s what we believe in WeareBP BPCodeofConduct Code of Conduct
- 2. Howdowedecide what’sRIGHT? Timeout! Howdoyoufeel? Who’sinvolved Whatarethefacts? Whatsortofdilemmaisthis? Whatareourintentions? Whatareouroptions? Havewethoughtcreatively? Whatarethe Rules? Areyouactingwith Integrity? Whoisthis Goodfor? Whocouldwe Harm? What’sthe Truth? Howwouldyoufeelintheirshoes? Whatwouldbefairandreasonable? Whatwouldbetheadultthingtodo? Whatwouldbuildtrustandrespect? Whatwouldstandthetestoftime? Havewethecouragetodowhat’sright? Whatcanwelearnfromthisdilemma? Preparation Decide what’s RIGHT Testing our decision Contents Introduction 8 WhatourCodeisallabout 10 OurCodeisbasedonfourfoundations 14 Zerotoleranceonretaliation 15 TheroleoftheEthics&ComplianceFunction Section1:Operating 22 Protectinghealth,safety,securityandtheenvironment safely,responsiblyandreliably Section2:Ourpeople 30 Treatingpeoplefairly,withdignityandgivingeveryoneequalopportunity 32 Creatingarespectful,harassment-freeworkplace 34 Protectingprivacyandconfidentiality Section3:Ourbusinesspartners 42 Appropriatelyexchanginggiftsandentertainment 46 Preventingconflictsofinterest 50 Complyingwithcompetitionandantitrustlaws 54 Complyingwithtraderestrictions,exportcontrolsandanti-boycottlaws 56 Preventingmoneylaundering 58 Workingwithsuppliers Section4:Thegovernments 66 Eliminatingbriberyandcorruption andcommunitiesweworkwith 70 Dealingwithgovernments 71 Engagingwithcommunitiesandrespectingtheirrightsanddignity 72 Communicatingwithinvestors,analystsandthemedia 74 Ourstanceonpoliticalactivity Section5:Ourassetsand 82 Accurateandcompleteinformation,records,reportingandaccounting financialintegrity 86 ProtectingBP’sassets 88 Respectingintellectualpropertyandprotectedinformation 90 Avoidinginsiderdealing 94 Usingourdigitalsystemsresponsiblyandsecurely Appendix 98 Linkstofurtherinformationonspecifictopics Codeindex 100
- 11. BPCodeofConduct 9 Followingthelaw,setting thestandard WithBPdoingbusinessinmorethan 80countries,ourCodecannotcoverall thedifferentlaws,applicableregulations andotherlegalrequirements.Itis importantforyoutobefamiliarwith anythatapplywhereyouwork. Firstandforemost,wemustcomply withlegalrequirements.Where thereisadifferencebetweenalegal requirementandourCode,always applythemoststringentstandard. Ifyouhaveanyquestionsaboutthis, talktoyourlinemanager,HR,Legal, orEthics&Compliance. Ahighlyregulatedenvironmentexists aroundBP’stradingactivitieswhich sometimesinteractwithotherBP businesses.Itisessentialthatallour tradingandanyassociatedbusiness activitiesareconductedwithinthe tradingcontrolandcompliance framework.TheGlobalTrading GuidelinesbuildonourCodeinthis area.Theysetoutthestandardsof behaviourandintegritythatapplyto everyonewhoengagesinactivitiesin thetradingenvironmentatBP.Ifyou needhelpwiththis,contactEthics& Compliance. Aboveall,pleaserememberthatour Codeisonlyastartingpoint.Itcannot addresseverysituationandisno substituteforusinggoodjudgement anddoingtherightthing. Ifyousuperviseothers… Youhaveadditionalresponsibilities underourCode: • Beingarolemodelforethical leadership. • Beingarolemodelforsafety leadershipandcreatingtheright environmentforpeopletobe comfortablelivingourvalueofsafety. • Supportingethicsandcompliance activitiesinBP. • Makingsureallyourteammembers understandtherequirementsofour Codeandlocallegalrequirements, andhavetheresourcestoadhere tothem. • Holdingyourteammembers accountabletobehaveethically andfollowourCodeandlegal requirements. • EnforcingourCodeconsistently. • Makingsureappropriatecompliance controlsareimplementedinyour organization. • Supportingyourpeopletoask questionsandraiseanyethical concernsby: -Encouragingthemtospeakup. -Dealingwithconcernswhenthey areraised. -Makingsurethatnoonewhospeaks upsuffersanyretaliation. Gettingtheinformation youneed… Topointyouinthedirectionofmore detailedinformationonvarious topics,thereareadditionalresources highlightedthroughouttheCode– markedwiththesymbol. Linkstospecificdocuments/websites arealsoprovidedintheAppendix. …Andtheanswerstoyour questions TogetafeelforhowourCode worksinpractice,youwill findQAsineverysection asshownhere. OurCodedoesnotaltertheterms andconditionsofyouremployment. Itdetailswhatisexpectedofeveryone atBPandsupportsusinbeing responsibleandrespectful. Inthisdocumentwordsorphrases suchas‘BP’,‘ourcompany’and ‘company’areusedtypicallytomean theBPgroupcompanies.
- 15. BPCodeofConduct 13 Speakingup answeryourquestionsandrespond toyourconcernsinrelationtoethics, complianceoranyotherrequirements inourCode.Thehelpline,operatedby anindependentcompany,isavailable foryouanytimedayornight,everyday oftheweek.TheOpenTalkhelpline canaccommodatecallsinmorethan 75languages. WhenyoucontactOpenTalk,which youmaydoanonymouslyinmost jurisdictions,theoperatorwilllisten toyourconcernorenquiry,askyou clarifyingquestionsifnecessary,and thenwriteasummaryreportofthecall. Thesummarywillthenbeprovidedto BP’sOpenTalkTeamforassessment andfurtheraction,asappropriate. Weallsharearesponsibilitytospeak upwheneverwehaveaquestion aboutourCodeorthinkthatitmay havebeenviolated. Whatwedoisrarelyeasy.Weneed tohavethecouragetospeakupand alwaysstrivetodotherightthing.This meansyoumustalwaysaskforhelp whenyouhaveaquestionaboutour Codeorbelieveitisnotbeingfollowed. Ifyoubecomeawareofabreachor potentialbreachofourCodeorother legalrequirements,youmustreport itstraightaway–whetheritrelatesto you,yourmanager,oranyoneelse. OurFraudandMisconductReporting Standardprovidesfurtherinformation onincidentreporting–seethe Appendixforthelink.Reporturgent problemslikesafetyhazardslocallyif youcantogetthefastestresponse. Wearecommittedtoconsistently lookingintoallpotentialbreachesor questionsthatareraised,andwewill dealwiththemfairlyandresponsibly. Topreventanissueorconcernfrom turningintoacrisis,seekadviceor supportassoonasyoucan.Youhave thechoiceof: Talkingitthroughwithyourline manager–usuallythebestoption. TakingittoyourEthicsandCompliance Leader(ECL). GettingintouchwithLegal,HRor EthicsCompliance. ContactingOpenTalkifyouarenot comfortablecontactinganyofthe peopleidentifiedabove. You canreachOpenTalk through thefollowingnumbers: +44 (0) 800 917 3604intheUK +1800225-6141intheUS +17045402242–the‘collectcall’ numberwhichwillacceptyourcall withoutanychargetoyou Youwillfindafulllistof localnumbersat: http://ethicsandcompliance.bpweb. Youcanalsosubmitareport throughthewebsiteat: www.opentalkweb.com BreachesofourCodeof Conduct mustbereportedat codeofconductcertification. bpweb.BP.com/Breach/Breach. aspx bp.com/en/Contacting_OT.aspx https://
- 25. Operatingsafely,responsiblyandreliably 2323 Basicrulesyoumustfollow Never • Workwhileyourperformanceis impairedbyalcoholoranyprescription/ over-the-counterdrug,whetheritis legalorillegal. • Threaten,intimidateoractviolently towardsanyoneatworkorinthe communitieswhereweoperate. • Bringweapons–includingthose carriedforsportingpurposes–ontoBP premises,oruseweaponsanywhere toadvanceBPbusinessunlessyou haveobtainedapprovaltodoso.These prohibitions,andtheneedforapproval, donotapplyatanylocationwheretheir applicationorenforcementwouldbe inconsistentwiththeapplicablelaw atthatlocation.Theapprovalprocess isinitiatedbywrittenrequesttothe RegionalSecurityAdviser.Itrequires theapprovaloftheVicePresident, GroupSecurity,andthePresident, BPAmericaforUSlocationsorthe StrategicPerformanceUnitLeader orequivalentoutsidetheUS. Q. ShouldIstopworking? WillIbepenalizedifIstopwork whenIhaveconcernsabout safetyorenvironmentaldamage? A. No.Wewanttoencourageall employeestofeelempoweredto stopworkthattheyfeelcouldbe unsafeorcauseenvironmental damage.Wewillnottolerate retaliationagainstanyonewhodoes thisingoodfaith.WewantBPtobe asafeplacetoworkforeveryone. Itisalwaysbettertobesafethan sorry.Ifyoudonotfeelcomfortable discussingthesituationwithyour linemanager,pleaseuseOpenTalk oranyotherresourcesuchas Legal,yourlocalHSSEteam,HR orEthicsCompliance. Weaimtomanageouroperatingand HSSEriskssystematically,andimprove performancethroughtheOperating ManagementSystem(OMS)for operatingentitiesandOfficeSafetyfor officeworkers.LinkstoOMSandOffice SafetyareprovidedintheAppendix. TofindoutmoreaboutHSSEinBP, OMSandOfficeSafety(including detailsofhowOMSandOfficeSafety apply),visitourSafetyandOperational Riskwebsite–seeAppendixfordetails. Youwillfindmoreondigitalsecurity requirementsunder‘Usingourdigital systemsresponsiblyandsecurely’ inthisCode. Ifyouhaveanyquestionsorconcerns aboutsafetyandoperations,thereare manydifferentwaystoraisethem. Forexample,youcantalktoyour linemanageroranothercolleague. Ifyouwouldratherspeaktosomeone independentlyandinconfidence,you cancontactOpenTalk. Q. ShouldIreportasmallspill? Wehavehadasmallspill–just afewlitres.ShouldIreportit? A. Yes.Reportanyspillorreleaseof hydrocarbonsorchemicals,no matterhowsmall.Tellyourline managerstraightawaysothatwe cantakeaction,reportitinternally andexternallyasneeded,and investigatethecausestoprevent similarincidentshappeningin thefuture.
- 32. BPCodeofConduct 30 Treatingpeoplefairly, withdignityandgiving everyoneequalopportunity Ourpeopleareoneofourgreateststrengths.Wevaluediversityof peopleandthought,andwevalueeveryemployeeasanimportant memberofoneBPteam. WeaimtomakesurethateveryoneatBP–andeveryonewe comeintocontactwith–istreatedwithfairness,respectand dignity,andneverunfairlydiscriminatedagainst. OuraimisthatasaBPemployeeyou: • Knowwhatisexpectedofyouinyourrole. • Haveopenandconstructiveperformanceconversations. • Getthehelpyouneedtodevelopyourcapabilities. • Arerecognizedandrewardedfairlyforyourperformance. • Arelistenedtoandinvolvedinimprovingteamperformance. • Aresupportedinmanagingyourpersonalpriorities. Basicrulesyoumustfollow Always • Baseyourdecisionsabout recruitment,selection,development andadvancementofemployeeson merit.Baseyourdecisionsontheir qualifications,demonstratedskills andachievements. • Expectotherpartiesyouworkwith (contractors,agents,jointventures)to actinawaythatisconsistentwithour fairtreatmentandequalopportunity standards. • Complywithalltheapplicablelabour andemploymentlaws. • Reportanybreachesoflaworthis Codeofwhichyoubecomeaware,and cooperatewithcompanyinvestigations. Seekadviceifyouhaveaconcern– whetheritconcernsyourself,direct reportsorothers. Basicrulesyoumustfollow Never • Allowrace,colour,religion,gender, age,nationalorigin,sexualorientation, genderidentity,maritalstatus,disability oranyothercharacteristicprotected byanyapplicablelawtoinfluence yourjudgementwhenitcomestothe recruitment,selection,development andadvancementofemployees.
- 33. Ourpeople 31 Q. Shouldweexcludewomen? Iworkinacountrywherewomen arenotallowedtoapplyforthejobs weofferatBP.Ifweputwomen forwardascandidatestothestate jointventurepartner,weknow theywillberejected.Shouldwe excludethem? A. No.Excludingwomenwouldimply thatweagreewithdiscrimination. Youshouldkeepputtingthebest candidatesforward,regardlessof therejections.Leadingbyexample canresultinpositivechangein thefuture. Tofindoutmoreaboutourdiversityand inclusionpoliciesandprogrammes,visit yourlocal‘People’website. Ifyouhaveanyquestionsaboutequal opportunityordiversity,getintouchwith anHRrepresentative. Ifyouareconcernedaboutaconflict betweenourCodeandthelaws, customsandpracticesoftheplacewhere youwork,contactyourlinemanager,HR, LegalorEthicsCompliance.Totalkto someoneindependentinconfidence, contactOpenTalk. Childandforcedlabour Wearecommittedtotheeliminationofall formsofforcedandcompulsorylabour,and totheeffectiveabolitionofchildlabour. Basicrulesyoumustfollow Always • Bealerttoanyevidenceofchildlabour orforcedlabourabuseinourown operationsortheoperationsofothers workingonourbehalf.Reportthem toBPmanagement,HRorLegal. • Ensureourcontractorsandother thirdpartiesworkingonourbehalf understandourexpectationthatno childorforcedlabourwillbeusedin theirworkforBP. Basicrulesyoumustfollow Never • Hirechildorforcedlabour. Q. DoIhavetointerviewsingle parents? Ibelievethatavacancyinmyteam wouldnotbesuitableforasingle parent,asitinvolvesalotoftravel. Thisisnotaboutprejudice,but practicality.AmIobligedto interviewsingleparentcandidates outofcourtesy? A. Youareobligedtointerviewall candidateswhosequalifications meettherequirementsofthe job–notonthebasisofpersonal opinion.Makingassumptionslike thisviolatesourprinciplesand mayevenbeagainstthelaw.Just asimportant,failingtointerview suitablyqualifiedcandidatesrisks missingoutonappointingthe bestpersonforthejob.AtBP, equalopportunitymeansequal opportunityforeveryone.
- 34. BPCodeofConduct 32 Creatingarespectful, harassment-freeworkplace EveryoneatBPisentitledtofairtreatment,courtesyandrespect. Wewillnottolerateanyformofabuseorharassmentofemployees, contractors,suppliers,customersoranyoneelsewedealwith. Usingabusiveorinappropriatelanguageduringperformance conversationsandreviewsisprohibited.However,holding performanceconversationsandreviewswhichraisetheneed forperformanceimprovementorchangesinbehaviourdonot generallyconstituteharassmentorabuse. Basicrulesyoumustfollow Never • Behaveinawaythatcouldreasonably beconsideredoffensive,intimidating, malicious,discriminatoryorinsulting. • Sexuallyharassacolleaguebymaking unwantedsexualadvances,requesting sexualfavoursand/orphysicalcontact, orbehavinginanyothersexually offensiveway.Harassmentdoesnot havetotakeplaceatworkorinvolvea BPemployeetoviolateourCodeor eventhelaw. • Engageinanyformofharassmentwith theintentoreffectof: -Creatingahostileorintimidatingwork environment,includingoneinwhich employeesmaybedriventoengagein inappropriateworkpracticesto‘fitin’. -Interferingwithanindividual’swork performanceinanunreasonableway. -Affectinganindividual’semployment opportunity. • Humiliate,denigrateorinjureanother person. • Makeinsultsortelljokesofaracial, ethnic,religious,disability-related, age-relatedorsexualnature. • Makederogatoryremarksaboutsexual orientation. • Removeordefaceanysanctioned postingofBP-recognizedaffinitygroups orbusinessresourcegroups.
- 35. Ourpeople 33 Q. WhatshouldIdoaboutmyboss? Ifeeluncomfortablewhenmyboss asksmeoutfordrinksortalksabout extra-maritalaffairswhennoone elseisaround.WhatshouldIdo? A. Ifyouarenotcomfortableabout raisingtheissuewithyourboss, talktoyourHRadviser.Theywill protectyourconfidentialityasfaras possiblewhiletakingstepstostop theoffensivebehaviour.Youcould alsogetintouchwithOpenTalkor anylocalalternativeresourceyou mayhave. • Distributeordisplayoffensivematerial, includinginappropriatepictures, cartoonsandsymbolsofhatred. • Misuseanyone’spersonalinformation. • Makeuntruestatementsaboutanother personorBP. • Spreadmaliciousrumoursorshare offensive,derogatoryordiscriminatory informationthroughanymeans. Thesearejustexamples.Whateverthe formofabuseorharassment,putsimply ithasnoplaceinBP. Youwillfindmoreinformationaboutour policiesonharassmentattheHRwebsite –seeAppendixforlinkdetails. Pleasesee‘Operatingsafely,responsibly andreliably’inthisCodeforguidanceon dealingwithviolenceatwork. Ifyouexperienceorwitnessanyformof abuseorharassment,reportittoyourline managerorHR,orcontactOpenTalk. Werelyonyoureportingsuchserious issuespromptlysothatwecanintervene withoutdelay.Ourzerotolerancepolicy onretaliationprotectsanyonewhomakes areportingoodfaithaboutanactualor potentialviolationofourCodeorthelaw. Q. HowdoIdealwithbullying colleagues? Ahearing-impairedmemberofour teamtalksinadifferentwayfrom mostofus.Someofmycolleagues makefunofthembehindtheirback. Ithinkthisisdisrespectfulandbadfor theteam,butwhatcanIdoaboutit? A. Thissortofbehaviouris unacceptable.Youcouldtry appealingtoyourcolleagues’sense offairnessanddecency.Oryou couldraiseyourconcernswithan HRadviserwhoistrainedtodeal withsituationslikethis.Another alternativeistocontactOpenTalk oranotherlocalresource. Q. Hasmymanagerbreached ourCode? Duringaperformanceconversation withmymanageryesterday,they toldmeIneedtoimprovemy performanceandmeetcertain goalsinthenext60daysormy employmentwillbeterminated. Idisagreewiththeirassessment andwasintimidatedbytheirthreat. HavetheyviolatedourCode? A. Tohelpeveryonerealizetheirfull potential,BPmanagersare expectedtogiveteammembers honestfeedbackinaconstructive, respectfulway.Youneedtodiscuss yourparticularsituationwithboth yourmanagerandHRrepresentative, sothattheycanmaketheconcerns andexpectationsabsolutelyclear. If,however,yourmanagerused abusiveorinappropriatelanguage, thisisprohibitedandyoushould reporttheincidenttoHR,senior managementorOpenTalk.
- 37. Ourpeople 35 • Processpersonalinformationin accordancewiththeBPdataprivacy ruleswhichgovernhowtheBPgroup ofcompaniescollectivelymanages personalinformation.Youwillfindthese attheLegalwebsite–seeAppendix forlinkdetails. Basicrulesyoumustfollow Never • Seekaccesstopersonalinformation thatyouarenotauthorizedtohave orwhenthereisnotavalidbusiness reasontohaveit. • Providepersonaldatatoanyoneinside oroutsideofBPwithoutensuringthat itisappropriatetodoso.Makesure youtakeappropriatesecuritymeasures. Q. WhatshouldIdoaboutfinding confidentialrecords? AreportIfoundonthephotocopier containsalotofconfidentialHR records,includingpayrollinformation forourteam.Idonotwanttoget anyoneintotrouble,butIdonotthink itisrightthatthiskindofinformation isleftforalltosee.WhatshouldIdo? A. YoushouldreturnthereporttoHR inconfidencestraightaway,and reportyourdiscoveryandactionsto yourlocalprivacyanddataprotection co-ordinator.Thisbreachalso needstoberecordedinthebreach database(seeAppendixforlink details).Protectingconfidentiality andprivacyisthepersonal responsibilityofeachBPemployee. Whoeverleftthepapersinthe copierwillbecounselledontheir dutytoprotecttheconfidentialityof employee(andcustomer)datainBP. Tofindoutmoreaboutprotecting personalinformation,see‘Protecting BP’sassets’and‘Usingourdigital systemsresponsiblyandsecurely’ inthisCode. Youwillfindmoreinformationonprivacy under‘Preventingconflictsofinterest’ and‘Ourstanceonpoliticalactivity’. Formoreguidanceonthepersonaluse ofdigitalsystems,see‘Usingourdigital systemsresponsiblyandsecurely’. Tofindoutmoreaboutdataretention periods,see‘Accurateandcomplete information,records,reportingand accounting.’ Youwillfindfulldetailsandfrequently askedquestionsonprivacycompliance attheLegalwebsite–seeAppendixfor linkdetails. Ifyouwouldlikefurtherdetailsonprivacy requirements,yourprivacyadviseror dataprotectionco-ordinatorcanhelp.
- 45. Ourbusinesspartners 43 Basicrulesyoumustfollow Always • Complywiththemoststringent requirementsforgivingandreceiving giftsandentertainment,whetherthey aretherulessetoutinthisCode,any applicablelocalinternalpolicies,third partyrules,contracttermsorapplicable legalrequirements. • Immediatelyreturnanygiftofcashor cashequivalentthatyoureceivefrom a thirdpartyandnotifyLegalthatthis has happened. • Ifyoubelieveitwouldbeinsulting todeclineagift,reportittoyourline managerwhowilldecidewhetherit canberetainedbyyouorBP,donatedto charity(eitheritselforthemoneyfromits sale),orreturned.Returnanyindecentor impropergift. • ObtainLegalapprovalbeforepaying forthe‘hostingexpenses’–including transportation,lodgingorrelatedtravel expenses–ofagovernmentofficial, includingstatecompanydelegations. • ObtainLegaladvicebeforeofferingor exchanginganygiftorentertainment withagovernmentofficial,andrecord allgiftsandentertainmentoffered/ giventoorreceivedfromgovernment officialsintheBPGiftsandEntertainment Registeroryourapprovedlocalgiftsand entertainmentregister. GiftValue Entertainment (includingmeals)value* Approval Requirements Recording Requirements $50 $150 Nopre-approvalrequired. Norecording requirement. $50and$250 $150and$1,000 Linemanagerapproval required. GroupLeadersmay self-approve. Mustberecorded intheGiftsand Entertainment Register. $250 $1,000 Groupleaderapproval required. GroupLeadersmay self-approve. Mustberecorded intheGiftsand Entertainment Register. Inadditiontotherequirementsabove,thefollowingrequirementsapplywhenexchanging giftsandentertainmentwithagovernmentofficial: ObtainLegal advicebeforeoffering,givingorreceivinganygiftorentertainmentwithagovernment official.ObtainLegal approvalbeforeofferingorpayingforthehostingexpenseofagovernment official.Recordallgiftsandentertainmentoffered/giventoorreceivedfromagovernmentofficial, regardlessoftheirvalue. *Whenusingthischart,considerthefollowing: 1.Formeals/entertainmentyougivetoothers:Usethetotalvalueofmeals/entertainmentthatyou givetoathirdpartyorganizationatasingleevent.Forexample,ifyouentertainmultiplepeople fromthesameorganizationataspecificevent,thevalueisthetotalamountyouspendforthe totalnumberofguests’entertainment. 2.Formeals/entertainmentyouacceptfromothers:Includeonlythevalueofthemeal/entertainment youpersonallyreceive(includingthevalueofmeals/entertainmentthatyourspouseorother non-BPemployedfamilymemberreceives). • Obtainappropriatemanagement andwherenecessaryLegalapprovals beforeofferingoracceptinganygift orentertainmentto/fromathirdparty. Youmustcomplywiththemost stringentapprovalrequirements, whethertheyaretherulessetoutin thechartbeloworanapplicablelocal internalpolicy. • Whererequired,accuratelyrecordgifts andentertainmentyouoffer,giveor receiveintheBPGiftsandEntertainment Registeroryourapprovedlocalgifts andentertainmentregister.Youmust complywiththemoststringentrecording requirements,whethertheyaretherules setoutinthechartbeloworanapplicable localinternalpolicy.
- 46. BPCodeofConduct 44 Basicrulesyoumustfollow Never • Offer,giveorreceiveanygiftor entertainmentthat: -Couldbeconstruedasakickback,bribe, payofforviolationofanylaworother BP standard. -Iscashoracashequivalent,suchasa bankcheque,moneyorder,investment securities,giftcertificate/cardor negotiableinstrument. -Wassolicitedorofferedinreturnfor somethingelse. -Isindecent,sexuallyoriented,does not complywithourcommitmentto mutualrespectorcouldadversely affectourreputation. • Offer,giveorreceiveanygiftsor entertainmentwiththirdpartieswhen youareinvolvedinorcouldinfluencea tenderorcompetitivebiddingprocess withthem,unlessapprovedbyEthics Compliance. • Personallypayforanygiftor entertainmenttoavoidhavingtoreport or seekapprovalforit. • Conceal,orassistintheconcealmentof, theoffering,givingorreceivingofgifts andentertainment. • Offer,giveorreceivegiftsand entertainmentwiththesamethirdparty morethantwiceperyearwithoutprior approvalfromyourlinemanager. Ifyouhaveanyquestionsorconcerns aboutgiftsandentertainment,contact yourlinemanager,EthicsandCompliance Leader,LegalorEthicsCompliance. You’llfindmoreinformationunder ‘Eliminatingbriberyandcorruption’, ‘Preventingconflictsofinterest’,and ‘Dealingwithgovernments’inthisCode. YoucanalsoaccesstheBPGiftsand EntertainmentRegisterandtheApproval FormforHostingGovernmentOfficials atthelinksprovidedintheAppendix. Q. MayIgototheshow? Asupplierofferedmetwotickets toatopLondonshow.Theycannot comewithmethemselves,buthave toldmetotakeafriend.Thetickets arenotworth morethan$75each. MayIacceptthem? A. Becausethesupplierisnot accompanyingyou,theticketsare agift.Themaximumvalueofgifts youcanacceptwithoutapprovalis $50,soyouwillneedtogetapproval fromyourlinemanager,(unlessyou areagroupleader,inwhichcase youcanself-approve). Appropriatelyexchanging giftsandentertainment(cont.) Q. MayIacceptaraffleprize? Iwonaweekendawayinaraffle heldbyasupplier.AmIallowedto acceptthisprize? A. Becausethisprizeisalmostcertainly worthmorethan$50,youmustget approvalfromyourlinemanager(or self-approveifyouareagroupleader) beforeacceptingit.However,ifyou areinvolvedinorhaveaninfluence onacompetitivebiddingsituation withthissupplier,youmustalsoget approvalfromEthicsCompliance.
- 50. BPCodeofConduct 48 Basicrulesyoumustfollow Always • Discloseanyoutsidejobsandaffiliations withcompetitors,customersorsuppliers toyourlinemanagerandobtainwritten approval.IfyourrolewithBPinvolves evaluatingpotentialsuppliersorselling topotentialcustomers,youmayhave todiscloseanyrelationshipsofthiskind tothemalso. • Notifyyourlinemanagerifyoulearn thata‘closerelative’worksorperforms servicesforaBPcompetitor,customer or supplier. • Getwrittenapprovalbeforeaccepting anyboardposition(includingfornot- for-profitorganizations)inaccordance withthenon-executivedirector approval process. • Notifyyourlinemanagerifyouhaveany otherrelationshipsthatcouldcreateor appeartocreateaconflictofinterest. Basicrulesyoumustfollow Never • Hire,supervise,affectthetermsand conditionsofemployment,orinfluence themanagementofanycloserelative unlessithasbeenapprovedbyyourline manager.Thisapplieswhethertheyare aBPemployeeorcontractor. • Workfor,orprovideservicesfor,anyone thatyoumustdealwithaspartofyour job forBP. • Investinacurrentorprospectivesupplier ifyouhaveanyinvolvementintheir selection,assessmentornegotiations. Thisappliesequallyifyousupervise anyonewhohassuchresponsibility. • Investinacustomerifyouare responsiblefordealingswiththat customerorsuperviseanyonewho isresponsibleforthem. Ifyouthinkyoumighthaveaconflict ofinterest,orthatotherpeoplemight thinkyoudo,talkitthroughwithyour linemanagerstraightaway. Conflictsofinterestcanusuallybe resolvedtoeveryone’ssatisfaction,but theyalwaysneedcarefulconsideration. Notdisclosingaconflictcouldmean disciplinaryaction. Youwillfindmoreinformationonconflicts ofinterestinourGlobalGuidelineson HandlingRelationshipsintheWorkplace. Preventingconflicts ofinterest(cont.)
- 51. Ourbusinesspartners 49 Q. Canweworkwithour colleague’sson? Acolleague’ssonhasjustjoined our team.Isthisallowed? A. Unlesslocalpolicyprohibitsit, relativescanworkinthesameteam oroperatingunit.Theonlyproviso isthatnorelativemusteverbeina positiontoeitherhire,supervise, affectthetermsandconditions ofemployment,orinfluencethe managementofanotherrelative. Q. DoIhaveaconflictofinterest? Myspouseisanofficerinacompany thatdoesbusinesswithBP.Inmy job atBP,Ialsohavecontactwith that companyfromtimetotime. Isthisaproblem? A. Everycaseisdifferent.Youneedto talkitthroughwithyourlinemanager sothatanyissuescanbeanticipated andavoided.Remember,allactual orpotentialconflictsmustalways bedisclosedtoyourlinemanager. Q. Whomightposeconflicts ofinterest? Doconflictsofinterestincludepeople Ihaveclosepersonalrelationships withaswellasactualrelatives? A. Yes.OurCodecoversanyclose relationshipsthatmaycreateanactual orapparentconflictofinterest.Itdoes notlisteveryactivityorrelationship thatcouldcreateaconflict.However, itdoestellyouwhenyoushould beconcerned;thatis,ifanyactivity orrelationshipinterfereswithyour objectivityandloyaltytoBP.Ifyou haveanyconcernatallaboutany personalrelationship,raiseitwith yourlinemanagerwithoutdelay.
- 54. BPCodeofConduct 52 Basicrulesyoumustfollow Always • Takecarewhendealingwithcompetitors nottoparticipateinanyarrangementthat couldbeconstruedasanti-competitive collusion.Ifyoufindyourselfinameeting, includingtradeassociationmeetings, whereaquestionablediscussionistaking place,youmustmakeitclearthatyou believethediscussionisinappropriate, breakawayfromthediscussion,and promptlyinformLegal. • Ensureyouarefamiliarwithhow competitionlawimpactsonyour businessinyourjurisdiction,and consultLegalasappropriate. Basicrulesyoumustfollow Never Unlessyoureceiveadvicetothecontrary fromLegal,never: • Agreewithcompetitorstofixpricesto thirdparties(includingagreeingonthe amountortimingofapriceincreaseor levelofdiscountorrebate)oragreeon othertermsrelatedtoprices(pricing formulae,creditterms,etc.). • Intentionallysignalfuturepricesto competitorsthroughcustomers, industryarticlesorothermeans. • Agreewithcompetitorstodivideup customers,territoriesormarkets. • Discusscompetitivebidswith competitorsoragreeonwhowillwin acompetitivebid. • Agreewithcompetingproducersto limitorrestrictproductionorcapacity (includingmakingagreementstoshut downcapacity). • Agreewithacompetitortorefuseto dealwithanothercompetitor,asupplier oracustomer. • Exchangeordiscusscompetitively sensitiveinformationwithcompetitors. Thisincludes: -Currentorfuturepricesorprice-related termstothirdparties. -Costs. -Individualcustomerdetails. -Productionorcapacitydata. -Futureexpansionorcapitalexpenditure plans. -Futurecommercialstrategy. • Agreewithyourcustomer(including yourdistributors)thepriceitwillcharge itscustomersorminimumresaleprices. • Restricttowhomyourcustomers cansellortheterritoriesinwhichyour customerscansell. • Enterintojointventures,mergers, acquisitions,divestments,orjoint- marketing,joint-purchasingorsimilar collaborativearrangementswithanythird partywithoutseekinglegaladvicefirst. Complyingwithcompetition andantitrustlaws(cont.)
- 55. Ourbusinesspartners 53 Q. ShouldIhaveintervened? Duringatradeassociationmeeting, Iwaspresentwhentwoofour competitorswerediscussingtheir lowprofitmarginsandcomplaining aboutdeepdiscounts.Isaidnothing, butafewweekslaterbothcompetitor companiesraisedtheirprices.Should Ihaveintervenedatthemeeting? A. Anauthoritymightconcludethat everyoneatthemeeting–whether theytookpartintheconversationor not–tacitlyagreedtopricefixing, eventhoughtherewasneveran explicitagreement.Ifyoufindyourself inthiskindofsituation,saythatyou feeltheconversationisinappropriate, leavethemeetingandtellLegal straightaway. Q. CanIattenda‘rationalization’ meeting? Arepresentativefromanother energycompanywantstodiscuss waysto‘rationalize’themarketfora productwebothsupply.Themeeting isoutsidetheUSandtheUK. CanIattend? A. No.Whentermslike‘rationalize’ comeupinconversationswith competitors,itisawarningsignof anti-competitiveactivity.Simply attendingthismeetingcouldbea seriousbreachofcompetitionlaw andacriminaloffence.Havingthe meetinginanothercountrydoesnot makeanydifference–itcanstillbreak thelawsoftheUK,theEU,theUS andothercountriesthatmightbe involved.Alwaysreportanyinvitations likethistoLegalwithoutdelay. Q. CanIacceptacompetitor’sprice listfromacustomer? Duringarecentsalesvisit,acustomer gavemeacopyofmycompetitor’s pricelisttosupporthisopinionthat ourpricesaretoohigh.ShouldIhave acceptedthepricelist? A. Ifacustomergivesyoucompetitor pricinginformation,writethesource nameanddateatthetopofthe pricelisttoshowthatyouobtained itlegitimately.Ifyouareever unsureaboutwhetheryouhave receivedinformationlegitimately, consultLegal. Ifyouhavequestionsorconcerns aboutcompetitionlaws,talktoyourline manager,LegalorEthicsCompliance. Foradditionalinformation,seethe BPGroupCompetitionandAntitrust Standardandotherrelatedguidelines– linksprovidedintheAppendix.
- 56. BPCodeofConduct 54 Complyingwithtrade restrictions,exportcontrols andanti-boycottlaws Ataglance BPisaUK-basedcompany withsignificantbusinessin theUSandtheEU.Wealways complywiththeapplicablelaws governingtraderestrictionsofthe countriesinwhichweoperate unlessthoselawsconflictwith thelawsoftheUS,theUKor otherEUcountries.ConsultLegal inthecaseofaconflictorifyou arenotsureifthereisaconflict. Wealsocomplywithalllegally mandatedcontrolsontheexport andtheenduseofcertain products,technology,software andservices. Indetail Fromtimetotimesomecountries imposetraderestrictionscoveringspecified countries,entitiesandindividuals.Thismay includetheUS,UKandotherEUcountries. Theyalsoperiodicallyimposecontrolsonthe exportandtheenduseofcertainproducts, technology,softwareandservices. Thepenaltiesforbreakingtheselaws,which sometimesapplyoutsidethelegislating country,canbeveryserious.Penalties includefines,debarmentfromworkingon governmentcontracts,revocationofpermits toexport,andimprisonment. Traderestrictionstypicallycover: • Exportsorre-exportstoaprohibitedor sanctionedcountry,entityorindividual withouttheappropriatelicenceor authorization. • Importsorpropertydealingsfrom, ororiginatingin,asanctionedcountry. • Importsorpropertydealingswith asanctionedentityorindividual. • Businessdealingswithasanctioned country,entityorindividual. • Thetransferofrestrictedsoftware, technicaldataortechnologywithouta licence–byemail,downloadordisclosure topeopleinorfromsanctionedcountries. • Theprovisionofdefence-related servicesorexportofarticlesorservices designedoradaptedformilitaryorother restrictedenduse,withoutalicenceor authorization. • Theprohibitionofcertainboycottactivities –forexample,USanti-boycottlaws. Productclassifications,exportcontrols andlistsofrestrictedindividuals,entities andcountrieschangeregularly.Ifyou areinvolvedinthesaleorshipmentof products,technologiesorservicesacross countryborders,makesureyouknowthe relevantrules,andcheckwithLegalfor anyupdatesoradviceyoumightneed. Basicrulesyoumustfollow Always • FollowtheGroupTradeSanctions Standardandanyadditionalrequirements thatapplytoyourspecificbusiness activities. • ConsultwithLegalimmediatelyifyou areaskedtodealwithasanctionedor restrictedcountry,entityorindividual. • Makesurethatproductsandtechnology forimportorexportareclassifiedin advance.Usetherelevantcountrycontrol listtodeterminelicensingrequirements. Makesurethatallrequiredlabelling, documentation,licencesandapprovals areinplace.ContactLegalforassistance andlegaladvice. • Ensurethatalltransactionpartiesare screenedagainsttherelevantrestricted partylists.
- 57. Ourbusinesspartners 55 Breachingtraderestrictionsandexport controlscanhaveseriousconsequences. Ifyouhaveanyquestionsaboutthese laws,contactLegal. Formoreguidance,pleaseseethe ‘Preventingmoneylaundering’section ofthisCode. Formoreinformation,theBPGroup StandardonTradeSanctionsand associatedfrequentlyaskedquestions areavailable–seelinkintheAppendix. Q. Shouldwebeconcerned aboutthisrequest? Oneofmyteammembers,aUS- basedengineer,hasbeenasked byacolleagueintheMiddleEast totroubleshootaproblematajoint venture.TheJVispart-ownedbya US-sanctionedcountry.Shouldwe beconcerned? A. Yes.Beforeagreeingtotherequest, theengineershouldcheckwith Legaltomakesuretheywouldnot beprovidinggoodsorservicestoa sanctionedcountryinbreachofUS law.Insomecasesitwillbeaviolation foraUSpersontofacilitatebusiness inanyway.Q. DoIneedtofollowUS exportlaws? Asthemanagerofalubricants businessinAustralia,Irecently receivedordersfromChina.Tofill theseordersIwouldneedtohave theproductsshippedfromtheUS. AsI’mnotUS-based,doIhaveto followUSexportlaws? A. Yes.Becausetheproductwillbe shippedfromtheUS,youwillneed tofollowUSexportlaws.Youmust checkwithyourUScounterpartsto findoutwhetheryouneedexport licencesforshippingtheproducts fromtheUStoChina.Evenifyouhad USoriginproductsinstockinyour localcountryyouwouldstillhaveto followUSexportlawsastheyapply incountriesbeyondtheUS. Q. DoUSsanctionsapply– asI’monlyvisiting? IamnotaUScitizen,butIamcurrently intheUSandhavereceivedan importantemailaboutabusinessin acountrysubjecttocomprehensive USsanctions.Myresponsewilltake lessthanfiveminutes.Isthatokay? A. Inthiscase,theanswerisno.You cannotrespondwhileyouarein theUSasyouareconsidereda’US person‘.Forfuturereferenceshould asimilarsituationcropup,yourability torespondwilldependonthecountry youareinandthesanctionsthatare imposed.Ifyouareunsure,check withLegal. Q. Arethererestrictionson expatriatesoncontractwithBP InternationalServicesCompany? IamaUKcitizenonforeign assignmenttoSpain.Myemployment contractiswithBPInternational ServicesCompany.Mybusiness hasaskedmetoparticipateina marketingeffortinCuba.Ihavenever beentotheUS.CanIparticipate? A. No.BPInternationalServices CompanyisaUS-registered company.Whileyouareonexpatriate assignmentyouareconsideredtobe a‘USperson’andcannotparticipate inbusinessactivitieswithCuba. Q. Lawsinconflict–whatdoIdo? Iamnegotiatingacontractwitha counterpartyfromaMiddleEastern country.Iwasaskedtosupply informationaboutmycompany’s businesswithIsrael.CanIcomply withthisrequest? A. Thisrequestsoundslikeaboycott request,becauseitinvolvesa questionspecificallymentioningour businessrelationshipwithIsrael.This isconsideredaredflag.Depending onotherfacts,itmaybeillegalfor thecompanytoagreetosupplythis information.Youshouldcheckwith Legalbeforeagreeingtothisrequest.
- 58. BPCodeofConduct 56 Preventingmoney laundering Moneylaunderingistheprocessofconcealingillicitfundsormaking themlookasthoughtheyarelegitimate.Thisincludesconcealing thecriminaloriginofmoneyorotherproperty–sometimescalled theproceedsofcrime–withinlegitimatebusinessactivities.Italso coverstheuseoflegitimatefundstosupportcrimeorterrorism. Wenevercondone,facilitateorsupportmoneylaundering, whichmeans: • Wewillalwayscomplywithanti-moneylaunderinglaws andregulations. • Wewillseektominimizemoneyrisksthroughouranti-money launderingpoliciesandpractices.Thesearedesignedtoavoid receiving,orbeinginvolvedinanarrangementortransaction thatrelatesto,fundsthatmaybetheproceedsofcrime. • Wetakereasonableandappropriateactionstoidentifyand assesstheintegrityofourbusinesscounterparties. CounterpartymeansanypartythatBPdoesbusinesswithnow orintendstodobusinesswithinthefuture,eitheronaregular orone-offbasis.Counterpartiesincludecustomers,contractors, suppliers,agents,professionaladvisers,JVpartnersandany otherbusinesspartners. Basicrulesyoumustfollow Always • FollowtheBPGroupAnti-Money LaunderingStandardandanyadditional requirementsthatapplytoyourspecific businessactivities. • Conductappropriaterisk-based duediligenceenquiriesaboutboth counterpartiesandtheproperty (e.g.funds,goods,etc.)thatBPreceives. • Takereasonableandappropriateactions toassesstheintegrityofcounterparties. • Monitorcounterparties’dealingsand activitieswithBPforsuspicionofmoney launderingorfinancialcrime. • Watchoutfor: -Anysituationwherethecounterpartywill notprovidedetailsofitsownership,or whereyoucannotidentifyitsownership. -Irregularitiesinthewaypayments are made. -Counterpartieswhosebehaviourraises questionsovertheirintegrity.
- 59. Ourbusinesspartners 57 • Bewaryofeitherattemptstomake, orrequest,payments: -Incurrenciesotherthanthose specifiedintheinvoiceorcontract. -Toorfromothercountrieswithno apparentconnectiontothebusiness. -Incashorcashequivalents. -Byortosomeonenotpartytothe transaction. -Toorfromanaccountotherthanthe normalbusinessrelationshipaccount. -Withmultiplechequesordrafts. -Whereyourecognizethatthereare overpayments. -Involvingunknownorunnecessary intermediariesunlessyouareclear abouttheirrole. -Withunnecessarycomplexityorno obviouslegitimatebusinesspurpose. -Involvinghigh-riskcountriesor counterparties. • Reportconcernsabouttransactionsor activitiesbyanycounterpartytoyourline managerandLegal. • ContactLegalifapotentialcounterparty refusestoprovideinformationaboutits identity,ownershiportransactiondetails whentheyareasked. • ContactLegalorEthicsComplianceif youhaveanyconcernsaboutorpossible involvementinthetypesofactivities describedunder‘never’inthissection ofourCode.Equally,contactLegalor EthicsComplianceifyouhaveanyother questionsaboutmoneylaundering. Basicrulesyoumustfollow Never • Dobusinesswithanyoneknownor suspectedofwrongdoingrelatingto dealingswithBPorthirdparties,unless thosesuspicionsareappropriately reviewedandresolved. • Discusssuspicionsofmoneylaundering withacounterpartyunlessyouare authorizedbyLegaltodoso.Youcould impedeaproperinvestigationand/or commitanoffenceof‘tippingoff’in somejurisdictionsifyoufailtogetprior approvalfromLegal. • Concealordisguisemoniesthatmay betheproceedsofcrime. • Becomeinvolvedinanarrangement thatmayinvolvecriminalpropertyor theproceedsofcrime. Theaboverulesarenotasubstitutefor usinggoodjudgementandcommon sensewhenassessingtheintegrityof counterparties. Forfurtherguidance,seetheBPGroup Anti-MoneyLaunderingStandard–alink isprovidedintheAppendix. Q. CanIacceptacombination payment? AcustomerhasaskedtopayBP frommultipleaccountsusinga combinationofcashandvarious cheques.WhatshouldIdo? A. Thisissuspiciousmoneylaundering behaviourandyouneedtoescalate themattertoLegalimmediately.Do notacceptanypaymentortakeany furtherstepsinthetransactionuntil Legalhavetoldyouhowtoproceed. Forfuturereference,the‘RedFlags’ AppendixintheBPGroupAnti- MoneyLaunderingStandardcanhelp yourecognizepotentialwarningsigns assoonaspossible,sothattheright legalstepscanbetaken. Q. Canwerefundourcustomer incash? Acustomerwhohasoverpaidhas askedforarefundincash,rather thanthroughthenormalmechanism. WhatshouldIdo? A. ContactLegalforadviceonhow tomanagethesituation.
- 61. Ourbusinesspartners 59 Q. ShouldIquestionmy supplier’splan? Arepresentativeofoneofour suppliersclaimstheycanhelpus winacontractwithacustomer. Ithinktheyareplanningtoofferlavish travelandentertainmenttooneofthe customer’svice-presidents,which wouldbreaktheircompany’srules. ShouldIdoanythingaboutthis? A. Yes.Weneveracquirecontracts inawaythatisinappropriateand mightevenbeillegal.Wewillneed toevaluateourrelationshipwith thesuppliertomakesurethatthis individual’sactivitiesarenotindicative ofthewaythesupplieroperates. Wealsoneedtotellthecustomer withoutdelaythatthissupplierdoes notactfororonbehalfofBP.You needtoraisetheissuewithyourlocal procurementmanagerorEthicsand ComplianceLeaderimmediately. SectionsinthisCodethatarealso relevantare:‘Appropriatelyexchanging giftsandentertainment’,‘Preventing conflictsofinterest’,‘Eliminatingbribery andcorruption’,‘Preventingmoney laundering’,and‘Complyingwithtrade restrictions,exportcontrolsandanti- boycottlaws’. Tohelpkeepourstandardshighand oursupplychainstrong,alwaystell yourlocalprocurementmanagerif anysupplierfailstorespectourCode. Codebreachesshouldbereportedin thebreachdatabase–seeAppendix forthelink. Basicrulesyoumustfollow Never • Acceptgiftsandentertainment frompartiesengagedinatenderor competitivebiddingprocessthatyou areengagedin,unlessyoureceiveprior approvalfromEthicsCompliance. • Shareonesupplier’sconfidentialbusiness information(forexample,proposedrates, winningbidinformationorqualification criteria)withanyothersupplier. Note:Theremaybefurtherrulescovering thewayyouworkwithsuppliers–for example,lawsorregulations,government contractrequirementsorJVpolicies. Pleasemakesureyouknowtherules thatapplyinyourbusinessandcountry.
- 70. BPCodeofConduct 68 Youcangetmoredetailedinformationby referringtotheGroupAnti-Briberyand CorruptionStandardandourAnti-bribery andcorruptionwebsite–orbytalkingwith membersofLegalorEthicsCompliance. Ifyouareinvolvedinabusinesswhere thereisariskofbriberyorcorruption,you needtocontactLegaltomakesureyou understandtherequirementsthatapply toyourbusinessactivities. Youwillalsofindmoreinformationunder ‘Accurateandcompleteinformation,records, reportingandaccounting’,’Appropriately exchanginggiftsandentertainment’, ‘Dealingwithgovernments’and‘Preventing moneylaundering’inthisCode. Eliminatingbribery andcorruption(cont.) Basicrulesyoumustfollow Always • FollowtheGroupAnti-Briberyand CorruptionStandardandallanti-bribery andcorruptionproceduresoperatingin yourbusinessorfunction. • Useduediligencewhenyouareselecting andmonitoringagents,consultants, contractors,suppliers,jointventure partners,otherbusinesspartnersor serviceproviders. • Considerwhethertheabovearesuitable counterpartiesforBPandinclude appropriatecontractualtermsin agreementstopreventbribery. • ObtainapprovalfromLegalbefore agreeingtopayfororreimbursetravel expenses(transportation,lodging, meals,andincidentaltravelcosts) ofgovernmentofficialsoragreeing topayaperdieminconnectionwith agovernmentofficial’stravel. • UseBP’sinfluencetoencourageour agents,consultants,contractors,suppliers, jointventurepartners,otherbusiness partnersandserviceproviderstoadopta similarapproachtobriberyandcorruption asissetoutinthisCode. Basicrulesyoumustfollow Never • Offer,authorize,condone,promise, solicit,acceptormakeanunauthorizedor improperpayment(incashorotherwise). • Attempttoinduceagovernmentofficial orprivatepersontodosomethingillegal. • Intentionallyoverlookorfailtoreportany indicationofanimproperpayment. • Offerorreceivemoney,gifts,kickbacks, commissionsoranythingelseofvalue toimproperlywinbusinessorsecurea contract. • Establishanunrecorded‘slush’fundfor anypurpose. • Induceorhelpcoercesomeoneelseto breaktheserules. • Permitanagent,representativeorother thirdpartyactingforBPtotakequestionable actionsorbribeanyone.Thatis,youshould never‘looktheotherway’.
- 71. Thegovernmentsandcommunitiesweworkwith 69 Q. ShouldIagreetoaretainer payment? Iwasauthorizedtohireaconsultantto helpusgetthepermitsneededfora newprojectfromaforeigngovernment. Theyaskedfora$40,000retainerto ‘helpmovetheprocessalong’. ShouldIagreetothispayment? A. No.Beforeengagingtheconsultant youneedtoconsultwithLegalanddo duediligenceontheconsultant.Before agreeingtomakeanypayment,you needtoknowhowthemoneywillbe used.InlinewithourCode,youmust makesurethismoneyisnotusedasa bribeorfacilitationpayment.Youneed totalktoyourlinemanagerorLegal aboutitbeforeyoudoanything. Q. DoIneedadvanceapproval fromLegal? IworkforaBPoperatingcompanyin acountryinAfrica.Myteamneeds approvalfromthenationaloilcompany tocontractwithBP’spreferredsupplier ofamajoritemofequipment.We areconsideringpayingforseveral employeesofthenationaloilcompany andtheirspousestotraveltotheUK foraweek,toattendadayofmeetings followedbyshoppingandsightseeing. Theseemployeesarenotconsidered tobegovernmentofficialsunder locallaw,sodoIneedtogetadvance approvalfromLegal? A. Yes.TheUSForeignCorruptPractices ActandtheUKBriberyActeffectively haveextraterritorialjurisdictionandcan applytoactivitiesofBP’ssubsidiary companiesaroundtheworld.The definitionsofagovernmentofficialin theUSandUKanti-briberylawsmay bebroaderthanlocallawandtherefore couldincludeemployeesofthenational oilcompany.Ifthiswerethecase, theproposedhostingoftravelofthe nationaloilcompanyemployeesand theirspouseswouldnotbeapproved. Q. Shouldwetakeactionovera JVpaymentconcern? Wearea30%partnerinasmallbut veryprofitablejointventure(JV).We enteredintothistoestablishourselves inacountrywherewearenewtothe market.TheJVisoperatedentirelyby theemployeesofourpartner.Wehave learnedthattheJVmayhavemade somequestionablepaymentstoa high-rankinggovernmentofficialin ordertosecureabigcontract.Ishared myconcernoverthiswithacolleague, whosaidthatsinceBPisjustaninvestor andhasnooperatingcontrol,Idonot needtobeconcerned.Aretheyright? A. No.Despiteourpositionasaminority partner,BPcanneverignorepotential misconduct–inthiscasepotential briberyandcorruption.Itcould seriouslydamageourreputation. YoushouldcontactLegalimmediately, orcallOpenTalk.Asaminoritypartner wemustuseourgoodfaithefforts toinfluenceourJVpartnerstofollow principlessimilartoourown.IfaJV weareinvolvedinappearstobe breakingthelaw,weneedtotake moreaggressiveactiontoprotectBP fromlegalliability.
- 72. BPCodeofConduct 70 Dealingwithgovernments Beingopenandtransparentabout ourbusinessandperformance– goodandbad–buildstrustinBP andencouragespeopletodo businesswithus. AsaBPemployeeyoumust makesurethatanyinformation yougivetogovernmentor regulatoryofficialsistrueand accurate,andthatourlegitimate businessinterestsareprotected. Thisapplieswheneveryou havecontactwithgovernment officialsduringyourwork.Italso appliesifyouareaskedtoprovide informationinconnectionwith agovernmentorregulatory agencyenquiryorinvestigation. Basicrulesyoumustfollow Always • Co-operatecourteouslywithofficials conductingagovernmentorregulatory agencyenquiryorinvestigation. • Notifyandobtainadvicefromyour linemanager,Legalandyourlocal CommunicationsandExternalAffairs teambeforerespondingtoanynon- routinerequestforinformationfroma governmentorregulatoryagency.This includesanyrequestotherthanthose requiredbynormalgovernmentprocesses suchasstandardbidawardprocessesand proceedingsthatareonthepublicrecord. • Makesurethatrecordsandinformation relevanttoanygovernmentorregulatory agencyenquiryoranylitigationare preserved.Ensurethatanyautomatic systems,includingelectronicsystems, forrecorddisposalarestoppedtoavoid thedestructionoftherelevantrecordsand informationrelatingtosuchcircumstances. Basicrulesyoumustfollow Never • Misleadaninvestigatororagovernment orregulatoryofficial. • Attempttoobstructthecollectionof information,data,testimonyorrecords byproperlyauthorizedgovernmentor regulatoryofficials.Whenindoubt, consultLegal. • Conceal,alterordestroydocuments, informationorrecordsthataresubjectto litigationoraninvestigation,enquiryor officialproceeding.Whenindoubt, consultLegal. • Attempttohinderanyemployeefrom providingaccurateinformation. • Retaliateagainstanyonewho co-operateswiththegovernment orregulatoryagencies. Findoutmoreunder‘Accurateand completeinformation,records,reporting andaccounting’inthisCode.
- 75. Thegovernmentsandcommunitiesweworkwith 73 Q. ShouldIattendthishearing? Ihavebeenaskedtoattendahearing ofagovernment/localauthority committeeasanexpertindustry witness.HowshouldIrespond? A. Beforeyoudoanything,talktoyourline managerandlocalCommunications andExternalAffairsteam.Theywilltell youwhetheritisappropriatetoattend. Ifitis,theywillprovideyouwithfurther adviceregardingthehearing. ItisthejobofourPressOfficeandInvestor Relationstomakesurewecommunicate withallourkeyexternalaudiencesina consistentandco-ordinatedway. Ifyouhaveanyquestionsorconcerns aboutcommunicationsandexternal affairs,talkthemthroughwithyourline managerorlocalCommunicationsand ExternalAffairsteam. Basicrulesyoumustfollow Never • MakeanystatementofBP’sexisting financialresultsandforward-looking financialstatementsunlessyouarea properlyauthorizedofficerofthecompany.
- 76. BPCodeofConduct 74 Ourstanceon politicalactivity Whereverwedobusiness,ourapproachtocorporatepolitical activityisclearanduncompromising: •BPwill nottakepartdirectlyinpartypoliticalactivity. •BPwillmake nopoliticalcontributions–eitherincashorinkind. Werecognizeouremployees’righttotakepartasindividualsin thepoliticalprocess,inwaysthatareappropriatetoeachcountry. Employeeswhodothismustmakeitclearthattheydonot representBP. Althoughwedonotdirectlytakepartinpartypolitics,wedoengage inpolicydebateonsubjectsoflegitimateconcerntoourcompany, ourstaffandthecommunitiesinwhichweoperateinvariousways, includinglobbying.LobbyingactivityonbehalfofBP’sinterestsis highlyregulatedandshouldonlybedonebyauthorizedpeople. Basicrulesyoumustfollow Always • Makeitclearthatyourindividualpolitical viewsandactionsarepersonaland notBP’s. • Informyourlinemanagerifyourpolitical activitiesoracloserelative’sactivities mightcreateaconflictofinterest,orthe appearanceofimpropriety. • Notifyyourlinemanagerinadvanceif youplantoseekoracceptapublicoffice. Discusshowanyofficialdutiesmight affectyourworkwithBP,andwork constructivelywithyourmanagerto minimizeanyadverseimpactonyourjob. • Consultyourlinemanagerbeforeanynon- routinecontactismadewithgovernment officialsoremployeesbyyouorothers representingBP’sinterests.Thisincludes contactsrelatingtogovernmentpolicyor legal/regulatorychanges.Thisrequirement doesnotapplytocontactsrequiredby normalgovernmentprocessessuch asstandardbidawardprocessesand proceedingsthatareonthepublicrecord.
- 77. Thegovernmentsandcommunitiesweworkwith 75 Q. Isourpoliticalactioncommittee allowed? ApoliticalactioncommitteeofBP employeesoperatesinmycountry. ArewebreachingBP’sstandardabout notcontributingtoanypoliticalcause? A. Insomecountriesouremployees cansupporttheirpoliticalinterests throughpoliticalactioncommittees. Employeescontributetothese committeesandtheiractivitiesunder veryspecificrules.Participation isalwaysvoluntary–itisnever mandatorytocontributeorgive supportinanyotherway. Basicrulesyoumustfollow Never • Usecompanytime,propertyorequipment tocarryoutorsupportyourpersonal politicalactivities.Ensurethatyouonly engageinthepoliticalprocessinyourown timeandwithyourownresources. • Undertakelobbyingactivitieswithout authorization. Contactyourlinemanagerorlocal CommunicationsandExternalAffairs teamifyouarenotsurewhetheranactivity isappropriateormightbemisinterpreted. Orifyouwouldrathertalktosomeone independentinconfidence,getintouch withOpenTalk. Seealso‘Preventingconflictsofinterest’ and‘Dealingwithgovernments’inthisCode. Q. Areourdonationspermitted? Mybusinesshasgivenscience trainingmaterials,solareducation materialsandsurplusBPequipment tolocalgovernments.Arethese donationsallowed? A. Yes.In-kindcontributionstoschoolsor localgovernmentsplayanimportant partinourcommunityrelationsandare allowedbyourCode.Becausethey mightbesubjecttolocalregulations, theyshouldalwaysbehandledbyyour localCommunicationsandExternal Affairsteam.Donationsmustalwaysbe toaschoolorgovernmentbody,rather thantoanyindividualworkingforit. Q. CanIclaimadinneronexpenses? Iwenttoafundraisingdinnerfora pro-businesscandidateforalocal governmentoffice.Thiscandidate takespositionsfavourabletoBP’s interests,socanIclaimthedinner onmyexpensereport? A. No.Ifyoudidthis,itwouldbe consideredapoliticalcontribution, whichwouldcontraveneourCode. Whileyouarefreetoattendpolitical fundraisingeventsasanindividual, youmustnotuseBPassetsorfunds. Ifyouthinkyourinvolvementmight createaconflictofinterestorappear inappropriate,discussitwithyour linemanagerimmediately.
- 86. BPCodeofConduct 84 Q. ShouldIgoalongwithmyboss’s request? Mybosshasaskedmetorecordan unconfirmedsaleinthequarterlyreport tomeetourtargets.Butthesalewill notbecompleteduntilafterthequarter ends.ShouldIdowhattheyask? A. No.Youmustalwaysrecord costsandrevenuesinthecorrect timeperiod.Reportingasalethat isnotyetcompletewouldbea misrepresentation.Itcouldbefraud. Youneedtodiscussyourconcern withyourlinemanager.Ifyouarenot comfortablewithhisorherapproach, seekhelpfromFinance,Legal, EthicsComplianceorOpenTalk. Accurateandcomplete information,records, reportingandaccounting(cont.) Basicrulesyoumustfollow Never • Makeadeliberatelyfalseormisleading entryinareport,document,recordor expenseclaim. • Falsifyanydocumentorrecord,whether itisfinancialornon-financial. • Sell,transferordisposeofcompany assetswithouttheproperdocumentation andauthorization. • Trytoinfluenceotherstodoanythingthat wouldcompromisetheintegrityofBP’s financialrecordsorreports. • CommitBPtocontractualobligations unless youareauthorizedtodoso. • Conceal,alter,destroyorotherwisetamper withBPinformationorpropertyrelatingto actual,pendingorthreatenedlitigationor government/regulatoryinvestigations. Thisrequirementalsoappliesinsituations wherelitigationoraninvestigationis reasonablylikelytooccurinthefuture. • Obstructorinfluencetheproper administrationofanymatterwithinthe jurisdictionofanyregulator.Thismight includeconcealing,altering,destroying ortamperingwithBPinformation. • Removeordestroyrecordsbeforethe specifieddatewithoutfirstobtaining permission. Ifyouareeverconcernedaboutthevalidity ofanyinformation,entryorfinancialprocess, orthinkyoumighthavebeenaskedtocreate falseormisleadinginformation,youneedto raiseyourconcernimmediately.Talktoyour linemanagerorcontactyourChiefFinancial Officer(CFO)ifyouarenotsurehowto recordatransactionproperly.Iftheycannot resolveyourconcern,takeittoasubject matterexpertinFinance. Ifyouareworriedthatatransactionis being,orhasbeen,improperlyrecorded, youneedtotellyourCFOwithoutdelayso thatmanagementcaninterveneassoon aspossible. Ifyoueverfeeltheneedtotalktosomeone inconfidencewhoisindependent,contact OpenTalkoranyalternativelocalresource youmayhave. YouwillfindtheGroupReportingManual (GRM)online–seetheAppendixforthelink.