This document provides an overview of key Excel skills covered in Lesson 18, including identifying the parts of the Excel screen, navigating worksheets and workbooks, entering and modifying data, and using features like AutoFill. The lesson teaches how to select cells, change views and magnification, insert and delete rows and columns, and use commands for copying, clearing, and moving data.

1. Lesson 18
Getting Started with
Excel Essentials
Computer Literacy
BASICS: A
Comprehensive Guide
to IC3, 4th Edition
1
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2. Objectives
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Lesson 18
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2
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Identify the parts of the Excel screen.
Navigate through a worksheet and a
workbook.
Change views and magnification in the
worksheet window.
Use the AutoCorrect and AutoComplete
features when entering data.
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3. Objectives (continued)

Lesson 18
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3
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Insert and delete rows, and change column
width and row height.
Copy, clear, move, and delete data.
Use the Undo and Redo features.
Use the AutoFill feature to copy and enter
data into a range of cells.
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4. Vocabulary
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
Lesson 18
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4
active cell
AutoFill
cell
cell reference
column heading
range
row heading
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spreadsheet
value
workbook
worksheet
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5. Identifying the Parts of the Excel
Screen
Lesson 18
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5
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A spreadsheet is a grid of rows and columns
into which you enter text data (e.g., surnames,
cities, states) and numerical data (e.g., dates,
currency, percentages).
Excel refers to a spreadsheet as a
worksheet.
The worksheet is always stored in a workbook
that contains one or more worksheets.
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CLB: A Comp Guide to IC3 4E

6. Lesson 18
Identifying the Parts of the Excel
Screen (continued)
6
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7. Navigating a Workbook
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Lesson 18
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7
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A cell is the intersection of a single row and a
single column.
The cell reference is the column letter
followed by the row number (for example, A1
or B4).
When a cell is selected, it is called the active
cell.
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8. Lesson 18
Navigating a Workbook
(continued)
8
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9. Changing the Workbook View and
Magnification
Lesson 18

9
You can change the
view by selecting
options from the
Workbook Views
group on the View
tab.
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10. Changing the Workbook View and
Magnification (continued)
You also can change the view by clicking
one of the view buttons in the status bar in
the lower-right corner of the worksheet
window.
Lesson 18
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10
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11. Entering Data
Lesson 18
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11
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You add data to the cells by entering text or a
number, often referred to as a value, in the
active cell.
Inserting Data
To enter data in a cell, the cell must be
active.
Values you enter are displayed in both the
cell and the formula bar.
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12. Entering Data (continued)
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Lesson 18

12
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Using the AutoCorrect and AutoComplete
Features
The AutoCorrect feature in Excel corrects
common mistakes as you enter data.
With the AutoComplete feature, Excel
compares the first few characters you enter
in a cell with existing entries in the same
column.
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13. Modifying the Worksheet Structure
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Lesson 18
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13
Selecting Multiple Cells in the Worksheet
To select an entire row in a worksheet, click the
row heading, which is the number at the left of
the row.
To select an entire column, click the column
heading, which is the letter at the top of the
column.
When you select a group of cells, the group is
called a range.
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14. Modifying the Worksheet Structure
(continued)

Lesson 18
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14
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Inserting and Deleting Rows and Columns
To add or delete rows and columns, use the
buttons in the Cells group on the Home tab.
To insert or delete multiple columns and
rows in a single step, select the desired
number of columns or rows before executing
the command.
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15. Modifying the Worksheet Structure
(continued)
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
Changing Column Width and Row Height
To change column width:
Lesson 18
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15
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Drag the right column header boundary.
In the Cells group, click the Format button, and
then click AutoFit Column Width.
To change row height:
–
Click the Format button, and then click Row
Height. In the Row Height dialog box, change the
row height setting, and then click OK.
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16. Modifying the Worksheet Structure
(continued)

Lesson 18
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16
Editing the Worksheet Data
Sometimes after entering data in a
worksheet, you need to reorganize it. You
may even want to remove some of the data
and not replace it. Or, you may want to move
or copy existing data from one location to
another.
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17. Modifying the Worksheet Structure
(continued)
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Lesson 18
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17
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Clearing, Replacing, and Copying Existing
Data
To replace cell contents, you can select the
cell and enter the new data.
The process for deleting data can be as
simple as pressing Delete or Backspace.
To copy or move, use Buttons in the
Clipboard group on the Home tab.
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18. Modifying the Worksheet Structure
(continued)

Lesson 18

Using the AutoFill Feature to Copy Data
The AutoFill feature enables you to repeat
the same data in a column or row.
18
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19. Modifying the Worksheet Structure
(continued)

Lesson 18

19
Using the AutoFill Feature to Fill in a
Series
Drag the fill handle to automatically fill in a
series of numbers and dates.
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20. Lesson 18
Summary
20
In this lesson, you learned:
 The Excel application window shows the
Quick Access Toolbar, status bar, and other
similar features used in other Microsoft Office
applications.
 To navigate the workbook, you can use
keyboard shortcuts and the scroll bars.
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21. Summary (continued)
Lesson 18
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21
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You can choose from several options to view
the worksheet, and you can change the
zoom settings to specify the level of
magnification.
To enter data in a cell, the cell must be
active. Depending on the width of the
column, all the data may not be displayed,
but the data is still contained in the cell.
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22. Summary (continued)
Lesson 18
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22
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As you enter data, the AutoCorrect feature
automatically corrects some of your keyboarding
errors. If the data you are entering matches
characters of existing entries in the column, the
AutoComplete feature proposes the existing
entry to save you time.
When you insert or delete cells, rows, and
columns, all existing data is shifted up, down,
left, or right.
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23. Summary (continued)

Lesson 18

23
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To accommodate the data in a cell, you can widen
the column and change the height of a row.
To reorganize a worksheet, you can add and
delete columns and rows; you can also delete,
clear, copy and paste, or move the data. The Undo
and Redo commands are available on the Quick
Access Toolbar.
The AutoFill feature enables you to quickly fill in a
series of data.
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CLB: A Comp Guide to IC3 4E