1. Automated Tagging and
Metadata Management
with SharePoint 2010
Thomas Mueller
Business Development Manager
B-S-S Business Solutions GmbH

2. Who we are.
• Independent software
and consulting company
• Founded 1999 Die Wartburg in Eisenach …
• 32 employees
• Headquarters Eisenach and offices in
Dresden and Mannheim

3. Our Portfolio.
Search Knowledge
Optimization Management &
Collaboration
Context Aware
Information
Management
Document Online
Management Channel
Optimization Optimization

4. Challenge Enterprise Search.
We need to find
• The right information
• In the appropriate Context.
• With a high Relevance.
• Very Fast.
It works on the Internet, there is a
mass of technology – so it seems to
be easy.

5. Good Internet Search.
Want to buy a mobile
phone in Dresden.
• Location aware
• Search scenario
aware

6. Good Internet Search.
Need help for doing
something.
• Proper selection of
document types.
• Search scenario
aware.

7. Internet Search – it works.
• The right information
• In the appropriate Context.
• With a high Relevance.
• Very Fast.
And where do we stand
with enterprise search?

8. Situation in Enterprises.
• 26% of working time Search is
for searching of relevant important!
Information
• 3,7h / week not finding There seems
• 2,5h / week recreating content to be a problem.
IDC – Hidden Cost of information work

9. Enterprise Search - a closer look.
• Relevant information are not found
• Missing relation between information
• Information not available where it is needed

10. Why it works in the internet?
1. Content Quality
SEO
People do a lot of things to make content findable.

11. Why it works in the internet?
1. Content Quality
2. Structured Data

12. Why it works in the internet?
1. Content Quality
2. Structured Data
• Extracted Metadata
• Facets
• Related Searches
• …

13. Why it works in the internet?
1. Content Quality
2. Structured Data
• Enriched Documents
• RDFa
• Microformats
• …

14. Why it works in the internet?
1. Content Quality
2. Structured Data
3. Technology & Usability

15. Why it works in the internet?
1. Content Quality
2. Structured Data
3. Technology & Usability

16. Beside Search technology we need …
 Understand user needs
Good Usability  Understand the content
 Metadata
Data Quality
 Information about the documents

17. How metadata is generated.
Classic content management approach:
metadata are tagged manually
» Takes much time
» Will not even be used
» Leads to inconsistent and
heterogeneous data

18. How metadata is generated.
Search engine approach:
extract metadata during indexing.
» Only available during search
» No user control Search Search Search
» Doesn‘t break the infomation 18
silos

19. Metadata break the silos.
Therefore Metadata needs to be
» consistent and specific for the domain.
» Integrated in the process of
content creation.
Content Enrichment
» Balanced between automated Search Search Search
tagging and user refinement. 19
19

20. Integrated within content creation.
Effective
Enrich Refine
Create search and
documents extracted
documents document
automatically metadata.
management
beyCoo Content
Enrichment
SharePoint 2010 document workflow.

21. Content Enrichment with beyCoo.
• Service for automated Tagging and Metadata Management
• Unlock unstructured Content and Data Silos
• Detect, extract and annotate Relevant Terms and Entities
• Detect Topics
• Cluster, link and rate Content
• Transaction based pricing modell
• Plugin for SharePoint 2010

22. Usage of beyCoo.
Integrate Configure Use
• Install SharePoint • Use the default 25 • Use beyCoo on
Plugin Entity Types and every kind of list in
• Or use the beyCoo Functions SharePoint
SDK to develop • Or integrate your • Use it in custom
custom integration custom vocabulary scenarios like
workflows or other
CMS

23. Configure – Manage custom
vocabularies

24. beyCoo example: Wiki sites
Automatic extraction
of persons, locations
and companies

25. beyCoo example: upload of documents
Automatic extraction of
persons, locations and
companies

26. Integrated in SharePoint Metadata Management
Terms can be integrated in the
term store automatically.

27. Folder-Less Filtering with beycoo
Metadaten are available as
filter for Navigation
within Item Lists.

28. beyCoo extends possibilities of search.
Metadata can be used as Search
Refiner within search.

29. Automated Metadata Management -
Benefits.
• Increased quality by the use of consistently enriched
content
• Contents and documents are better and easier to find
and to manage.
• Save costs due to enhanced search and automated
content optimizationen.

30. Thank you!
Microsoft „Partner of the year 2010“ finalist
B-S-S Business Software Solutions GmbH
Thomas Mueller
Wartburgstrasse 1
99817 Eisenach/Germany
Tel. +49 3691 709000
Mail thomas.mueller@b-s-s.de
Web www.b-s-s.de
www.beycoo.com
www.queport.com