From the CCCC Conference, September 24 2013

2. ABOUT TECHSOUP CANADA

3. Is my org eligible?
a) Does your business
number end in
RR0001?
b) Do you have a
Letters Patent from
Industry Canada?
c) Are you incorporated
as a not-for-profit
corporation with your
province?
d) Are you a library?
You may be eligible to
get donations of…
DONATIONS PROGRAM

4. Microsoft’s donations & discounts are
now open to faith-based nonprofits &
charities, including:
GOOD NEWS: MICROSOFT DONATIONS!

5. ABOUT ME
• Community Engagement Manager
• Online community & resources about nonprofit technology
For example… the nonprofit tech self-assesment:
https://www.techsoupcanada.ca/en/community/blog/are-your-technology-priorities-in-order-take-the-tech-self-
assessment
@tierneys
@techsoupcanada
facebook.com/techsoupcanada
techsoupcanada.ca/community/blog
youtube.com/techsoupcanada
slideshare.net/techsoupcanada

6. TOOLS THAT MAKE IT EASY TO…
W O R K W I T H
O T H E R S
1. Schedule
meetings
2. Host online
meetings
3. Get feedback
on documents
E N G A G E Y O U R
S U P P O R T E R S
8. Make quick
videos
9. Email large
groups
10. Get input
S T AY S A N E &
W O R K O N T H E
G O
4. Track ideas
5. Track tasks
6. Track
expenses
7. Access your
files
anywhere

8. SCHEDULE MEETINGS
Problem:
• Every time you try to schedule a meeting you have
to send 1,000 emails back and forth to find a time
that works
• More people in the meeting means more emails
and more confusion

9. DOODLE

10. DOODLE
S P E C S
Cost: free
Platforms: online
Mobile: somewhat
mobile-friendly
website
T H I N G S I T W I L L L E T
Y O U D O
• Suggest meeting
times and find out
when others are
available
• Let others see your
calendar and book
meetings with you

11. SCHEDULE MEETINGS
Other ideas:
• http://www.smashingapps.com/2011/07/14/five-simply-
effortless-tools-for-meeting-and-scheduling.html

12. HOST ONLINE MEETINGS
Problem:
• You need to meet with people who aren’t physically
close by
• Travel is expensive and time consuming

13. READYTALK

14. READYTALK
S P E C S
Cost: $47/year + $9/month
for qualified orgs
https://www.techsoupcanada.ca/
en/readytalk/product/readytal
k-web-meeting-pro-25-1-
year-subscription-
%E2%80%93-access-to-
discounted-rates-0
Platforms: Windows, Mac
Mobile: apps for iPhone and
iPad
T H I N G S I T W I L L L E T
Y O U D O
• Host online meetings
of 25 people
• Web conferencing or
audio conferencing
(1,000 free
minutes/month)
• Invitees can join via
phone or computer
headset
• Share your screen

15. HOST ONLINE MEETINGS
Other ideas:
• Skype (free, up to 10 people)
• Google+ Hangout (free, up to 10 people, includes
video calling)
• TeamViewer (free for personal use, up to 25 people)

16. GET FEEDBACK ON DOCUMENTS
Problem:
• When you have a document you want feedback on,
you email it to several people
• They respond by editing and updating the version
number, or by using Track Changes
• You have to make sure all the changes get
incorporated properly
• Discussions about the document result in long,
unwieldy email threads

17. GOOGLE DOCS
http://bit.ly/cccc2013-demo

18. GOOGLE DOCS
S P E C S
Cost: free
(paid if using Google Apps for
Business)
Platforms: online
Mobile: app for Android,
iPhone and iPad
(Google Drive app),
mobile-friendly viewing
on all platforms
T H I N G S I T W I L L L E T
Y O U D O
• Multiple document
editors at the same
time
• Have discussions
threads in the
comments
• Go back to a
previous version at
any time

19. GET FEEDBACK ON DOCUMENTS
Other ideas:
• http://www.techsoupcanada.ca/en/community/blog/jane-vs-
tierney/challenge-3-document-collaboration

21. TRACK IDEAS
Problem:
• You have all these great ideas and pieces of info
and it’s all on pieces of paper or you forget
• How to keep track of all this in an easy, organized
way?

22. EVERNOTE

23. EVERNOTE
S P E C S
Cost: free
(upgrade to get more space
& collaboration features)
Platforms: online,
Windows, Mac
Mobile: app available on
all platforms
T H I N G S I T W I L L L E T
Y O U D O
• Create text, picture
and audio notes
• Tag your notes to
make it easy to find
them
• Access your notes
from anywhere

24. TRACK IDEAS
Other ideas:
• Mind mapping is great if you are a visual person
• http://spyrestudios.com/15-great-mindmapping-tools-and-
apps/

25. TRACK TASKS
Problem:
• You have so many tasks to do that you forget about
some of them and they slip through the cracks
• You aren’t sure what your team is working on
• You’re working with an outside consultant and
aren’t sure what they are working on

26. ASANA

27. ASANA
S P E C S
Cost: free for < 30
people
Platforms: online
Mobile: app for
Android and
iPhone
T H I N G S I T W I L L L E T
Y O U D O
• Assign tasks to
yourself and others
on multiple projects
• Get notified when
someone
completes or
comments on a
task

28. TRACK TASKS
Other ideas:
• http://www.tripwiremagazine.com/2010/03/35-very-useful-
online-tools-for-improving-your-project-management-and-
team-collaboration.html
• Trello (trello.com)

29. TRACK EXPENSES
Problem:
• Tracking and categorizing all your expenses is
tedious and time-consuming
• You don’t have an easy way to find out where
you’re spending your money and how far along you
are with your budget, without talking to your
accountant
• You track your expenses in a spreadsheet, which
works but is unwieldy

30. MINT.COM

31. MINT.COM
S P E C S
Cost: free
Platforms: online
Mobile: app for
Android, iPhone
and iPad
T H I N G S I T W I L L L E T
Y O U D O
• Connect to your
credit card to pull in
your transactions
• Categorize your
expenses
• View graphs of
your spending over
time

32. TRACK EXPENSES
Other ideas:
• http://www.computerworld.com/s/article/9231406/10_smartph
one_apps_that_can_help_track_your_expenses

33. ACCESS YOUR FILES ANYWHERE
Problem:
• Your work files are stored on your work computer or
server
• To work at home, you bring your laptop home, put your
files on a USB drive or email files to yourself
• This makes it easy to get confused about the versions
of files
• It’s also not secure – for example, what happens if you
lose your USB stick or your personal email gets
hacked?

34. DROPBOX

35. DROPBOX
S P E C S
Cost: 2GB free
(upgrade for more space)
Platforms: online,
Windows, Mac, Linux
Mobile: app for Android,
iPhone, iPad,
Blackberry
T H I N G S I T W I L L L E T
Y O U D O
• Automatically sync
files in the
“Dropbox” folder to
anywhere you have
Dropbox installed,
and online
• Share folders with
others

36. ACCESS YOUR FILES ANYWHERE
Other ideas:
• SkyDrive, Google Drive, iCloud, Box.net
http://www.techradar.com/news/internet/best-cloud-storage-
dropbox-vs-skydrive-vs-google-drive-vs-icloud-1120024
• If all you want to do is email large files, You Send It is a good
(free) option

38. MAKE QUICK VIDEOS
Problem:
• You have some great pictures from your program or
an event
• You want to put them together into a short video,
but you don’t have any video editing programs, or
any experience

39. ANIMOTO
http://animoto.com/play/nLQm0rVbbuM7ivWjpVN37g

40. ANIMOTO
S P E C S
Cost: free
($3/month for longer videos
& more features)
Platforms: online
Mobile: app for
iPhone and Android
T H I N G S I T W I L L L E T
Y O U D O
• Create short videos
that combine
photos and text
• Choose music &
style for your video

41. MAKE QUICK VIDEOS
Other ideas:
• http://www.techsoupcanada.ca/en/learning_centre/articles/a_f
ew_good_tools_video_editing

42. EMAIL LARGE GROUPS
Problem:
• You want to send out a newsletter, or let your
supporters know about a big announcement
• If you send the email in Outlook, you can only send
to so many people at a time
• Also, you risk getting blacklisted as a spammer
• Also, you have no idea whether anyone actually
read your email

43. MAILCHIMP

44. MAILCHIMP
S P E C S
Cost: free for < 2,000
subscribers
(above that, 15% discount for
nonprofits)
Platforms: online
Mobile: app available
for iPhone and
Android
T H I N G S I T W I L L L E T
Y O U D O
• Allow supporters to
subscribe online
• Create & send
professional-looking
emails
• Find out how many
people opened &
clicked on your email

45. EMAIL LARGE GROUPS
Other ideas:
• http://www.techsoupcanada.ca/en/community/blog/jane-vs-
tierney/challenge-1-newsletters

46. GET INPUT
Problem:
• Getting input or information from others – whether
inside or outside your organization – can be a
manual process
• E.g. maybe you ask people to email you feedback
on a question – now you have a bunch of
responses scattered across your emails

47. GOOGLE FORMS

48. GOOGLE FORMS
S P E C S
Cost: free
(paid if using Google Apps for
Business)
Platforms: online
Mobile: app for Android,
mobile-friendly
T H I N G S I T W I L L L E T
Y O U D O
• Quickly create a form
with different types of
questions
• Submissions are
automatically added to
a Google Spreadsheet
• Embed your form on a
website

49. GET INPUT
Other ideas:
• Survey tools e.g. Survey Monkey
• http://www.techsoupcanada.ca/en/learning_centre/articles/onli
ne_survey_tools
• Polling tools e.g. Poll Daddy
• http://www.platformation.ca/polling-and-voting.html