1. HR and Payroll
The H.R Management System facilitates extensive employee information at your
fingertips. The payroll Management section reduces payroll processing costs,
ensures accuracy and increases efficiency. The system aims at the following major
features: Increasing Savings, Efficiency in Processes, Delivering Effectiveness and
Work Force Management.
The payroll management system can help you control work force costs and ensure
that the entire work force is being paid on time and according to your
compensation rules. The payroll manages the entire payroll function on a touch of
a single command.
USER FRIENDLY SCREENS, for operation by a novice user who is not completely
aware of
Personnel & Payroll activities.
MULTI USERS & MULTI COMPANIES, the system supports multi users and multi
companies
EMPLOYEE FILE, the employee file maintains the data effectively through a single
form by
providing all related information. It includes the employee photo, Personal info,
contact info,
identification info, job related info, Allowances, Deductions, Leaves, Asset
belongings,
Employee Dependents and general information.
MASTER FILE, the system also keeps the list of files like, Department, Designation,
Nationality,
Sponsor, Blood Group, Religion, Country, State, City, Passport Place, and
Employee Status etc.
EMPLOYEE STATUS, the system keeps the employee status like Present, On
Vacation, Jumped,
Returned/ Cancelled, outside worker, and Permitted outside.

2. PASSPORT PLACE, the system keeps the passport place information whether this
is in Office, with
Employee, or with PRO.
ALLOWANCE HISTORY, the system keeps the allowances history. The hike/ change
in the
allowances can set to the system and it can be go through an approval level. The
deduction
details also can be set to the system.
REMINDERS, the system handles reminders. The user will be reminded for expiry,
to do things, etc.
The parameter setup facility allows the administrator to set the reminder type
applicable to the
selective users and the no. of days (before or after) from expiry for reminders. The
reminder
reviews can be recorded as a reference to the next upper level person. The proper
action
should be taken against reminders, in failure; the remainder will be generated to
the next upper
level to control his work.
LEAVE APPLICATION, the system allows to initiate a leave application and this
document will
pass to the next level for approval. The parameter setup facility allows the
administrator to
prepare a document flow for approval. For example, Leave Application will go to
Personnel
Manager from Initiator, then to Finance Manager, and Managing Director
respectively.
DOCUMENT PASSING, the system allows the authorized user to sign and pass the
document to
next level for approval by typing a proper memo. The document passing also
allows to return
the document if any corrections.
INFORMAT

3. IONTENOLOGY
AUTO ALERT, the system can alert the respective user if any document is pending
with him for
approval. This alert will be generated automatically, even though the user is not
logged in to
H.R and Payroll system.
DOCUMENT FLOW, the system keeps the document flow info with the details like
passed date
and time, returned date and time if it is returned to the lower level and memos.
LEAVE SETTLEMENT, this document can be prepared if the leave application is
approved. The
system calculates the employee eligible leave due days and amount liable to the
employee as
per Qatari labor law. Then user can settle the leave using the options like with
current month
salary or leave settlement without leave. This document can be gone through
document
approvals.
EMPLOYEE REJOIN, the system allows the entries related to the employee rejoin
after vacation
with delayed days, if any. The system setup allows this document passing through
an approval
level.
LEAVE HISTORY, the system keeps the leave details entered through leave assign
document or
generated during the leave settlement document. The leave type includes Annual
Leave,
Leave without pay, Leave Extension, Medical Leave, and Overstay.

4. PAYROLL, the system keeps the documents – Attendance Sheet, Monthly Salary
Preparation,
Salary Distribution, Salary Transfer to Bank, Pay slip etc.
ATTENDANCE SHEET, The system allows setting of absent / sick. The Employee
Info shows the
absent details if any absent.
MONTHLY SALARY, in this document, the system shows the allowances /
deductions
automatically by deducting absent or leave if any exists. The system auto checks
the present
employees and salary will be automatically displayed with pre-defined allowances
and
deductions. The overtime amount will be calculated and displayed, if any
Overtime hours
entered.
SALARY TRANSFER, the document shows the list of employees with Bank Account
no and
amount generated automatically based on the employee master file values. The
print out can
be send to bank as a memo for salary transfer.
PAYSLIP, the system generates the pay slip automatically after monthly salary
preparation and
can be printed out.
REPORT TOOL, to allow facilities like – Selection of fields the user wants to
display, change of field
position, field width adjustment, page settings, Field wise sorting, and Field
Caption/ data
changes if the user has rights, etc.
SEARCH ENGINES for important / frequently accessing details of employee
through quick

5. accessing methods.
DOCUMENT RIGHTS, the system allows the administrator to control its rights to
add/ edit/ delete/
view/ print the certain documents and reports.
PAPER LESS, the administrator can set up a document flow for any of the
document and signing
can be done through system process. The document can be printed at the final
stage of
approval, which contains the person’s signature with passing date and time.
SECURED FROM UNAUTHORISED ACCESS, the system master files, documents
and reports are
secured through privileges like Add/Edit/Delete/View/Print. The administrator can
manage
these privileges through utilities section. For example, if the system requires
restrict to one user
for viewing of employee details only and no other files, documents and reports,
the system
allows this option.
UTILITIES, the system allow this section for administrator to control the system
parameters and
privileges. It includes – User Groups, Users, User Modules, User Companies, User
Reminders, User
Document Flow, User Group wise privileges, System Log, and system parameter
values.
FLOW-THROUGH AND INTEGRATED TO ACCOUNTS, to enable the system to
operate as a truerelational
database system capable of on line or batch posting (through Approvals) of
transactions from Payroll to control its accounts. This characteristic will be
available to ensure
reconciled values of reports in relation to its detailed posting of entries.

6. EMPLOYEE RECEIVABLE, the system keeps the employee receivable details, which
will be shown
automatically during Monthly Salary document.
GENERAL LEDGER POSTING, the system allows the Finance Manager to approve
all the accounts
related documents through G.L Posting. The major documents include – Monthly
Salary, Salary
Transfer to Bank, and Leave Settlement, etc.
DROP DOWN FACILTY, the system allows the drop down view of details that
enables the user a
better reporting experience.
OPEN AND CUSTOMIZABLE, the system is open and can be customizable at any
point of
transaction.
RESTRICTED, the system is restricted to follow the correct flow of documents and
that enable the
user to avoid mistakes. For example, Monthly salary can be prepared after
Attendance sheet
and once Monthly salary is finished, the user can’t change the Attendance sheet.
EMPLOYEE MASTER FILE, the system also keeps the list of files like, Department,
Designation,
Nationality, Sponsor, Blood Group, Country, State, City, Passport Place, and
Employee Status
etc.
EMPLOYEE STATUS, the system keeps the employee status like Present, On
Vacation, Jumped,
Returned/ Cancelled, outside worker, and Permitted outside.
PASSPORT PLACE, the system keeps the passport place information whether this
is in Office, with
Employee,
or with PRO.

7. ALLOWANCE HISTORY, the system keeps the allowances history. The hike/ change
in the
allowances can set to the system. The deduction details also can be set to the
system.
REMINDERS, the system handles reminders. The user will be reminded for expiry,
to do things, etc.
The parameter setup facility allows the administrator to set the reminder type
applicable to the
selective users and the no. of days (before or after) from expiry for reminders. The
reminder
reviews can be recorded as a reference to the next upper level person. The proper
action
should be taken against reminders, in failure; the remainder will be generated to
the next upper
level to control his work.
LEAVE APPLICATION, This form help to enter leave applications details of
employees with
signature attached.
LEAVE SETTLEMENT, the system calculates the employee eligible leave due days
and amount
liable to the employee as per Qatari labor law. Then user can settle the leave
using the options
like with current month salary or leave settlement without leave.
EMPLOYEE REJOIN, the system allows the entries related to the employee rejoin
after vacation
with delayed days, if any.

8. PAYROLL, the system keeps the documents – Attendance Sheet, Monthly Salary
Preparation,
Salary Transfer to Bank, Pay slip etc.
ATTENDANCE SHEET, The system allows setting of absent / sick. The Employee
Info shows the
absent details if any absent.
MONTHLY SALARY, in this document, the system shows the allowances
deductions
automatically by deducting absent or leave if any exists. The system auto checks
the present
employees and salary will be automatically displayed with pre-defined allowances
and
deductions. The overtime amount will be calculated and displayed, if any
Overtime hours
entered.
SALARY TRANSFER, the document shows the list of employees with Bank Account
no and
amount generated automatically based on the employee master file values. The
print out can
be send to bank as a memo for salary transfer.
PAYSLIP, the system generates the pay slip automatically after monthly salary
preparation and
can be printed out.
REPORT TOOL, to allow facilities like – Selection of fields the user wants to
display, change of field

9. position, field width adjustment, page settings, Field wise sorting, and Field
Caption/ data
changes if the user has rights, etc.
SEARCH ENGINES for important / frequently accessing details of employee
through quick
accessing methods.
DOCUMENT RIGHTS, the system allows the administrator to control its rights to
add/ edit/ delete/
view/ print the certain documents and reports.
SECURED FROM UNAUTHORISED ACCESS, the system master files, documents
and reports are
secured through privileges like Add/Edit/Delete/View/Print. The administrator can
manage
these privileges through utilities section. For example, if the system requires
restrict to one user
for viewing of employee
UTILITIES, the system allow this section for administrator to control the system
parameters and
privileges. It includes – User Groups, Users, User Modules, User Companies, User
Reminders, User
Document Flow, User Group wise privileges, System Log, and system parameter
values.
System Parameters
System parameters help in defining the rule set based on the company activities
and its nature
of business
WORK FLOW: Users can attach and archive in work flow system where one
user passes to the next authority for approvals
DROP DOWN FACILTY, the system allows the drop down view of details that
enables the user a

10. better reporting experience.
OPEN AND CUSTOMIZABLE, the system is open and can be customizable at any
point of
transaction.
RESTRICTED, the system is restricted to follow the correct flow of documents and
that enable the
user to avoid mistakes. For example, Monthly salary can be prepared after
Attendance sheet
and once Monthly salary is finished, the user can’t change the Attendance sheet.
SYSTEM LOG, the system keeps the transaction log, which contains info of user,
date and time,
and terminal. Add/ modify/delete of any file or document will be recorded in
system log.
BACK UP, the system has the backup utility.
Report Type