How to control the amount of emails you receive each day and structure your time effectively

1. Taking control of your inbox Brought to you by

3. Time Management

5. More than half of UK workers admit to being stressed by how many emails they receive

8. You cannot control how everyone communicates with you

10. How many times in a day do you bounce from email to email?

11. Are you ready to try a new system? Allocate a time to monitor your emails each day/week Address each email as you read it with The 4 D’s strategy Action or Reference or Delete Assign each email to a folder >

12. The 4 Ds: Deal with the email Delete the email Delegate the email to the relevant person in your team Defer the email and file in ‘action’

13. Time Management Skills How to beat work overload and structure your time more effectively

14. Could 30 minutes of organisation time each day save you 3hrs of email bouncing?

15. Stephen Covey’s Time Management Matrix

16. Do you respond to URGENT emails or the ones that scream the loudest?

17. Schedule uninterrupted time to process and organise email Referencefolder Action folder Delete

18. Think of your subject line as a command line Reflect the email’s content in the subject line

19. What is your ‘cc’ strategy? Do you read every single email you have been ‘cc’d into? Do you have a rule for these emails to go into a folder? If so does your team know that you do not address emails immediately that you have been ‘cc’d into?

20. Design your email system to suit your specific needs For example do you receive a number of newsletters each day? Think about setting a rule that they all go into one folder and you read them once a day/week. Try not to get bombarded by emails that are not relevant to your daily work load.

22. Your behaviours drive how others email you and arrange meetings with you

24. Write clear subject lines to invite reading and action

25. Write emails for others to take faster action

26. Read less and ignore more

27. Ignore or separate ‘cc’ emails

28. Eliminate newsletters

30. Did you know….. 2.8 million emails are sent every second

31. For more information on the Training Academy contact Off to Work T: 0207 386 4497 E: training@offtowork.co.uk W: www.offtowork.co.uk