1. Creating a Presentation
using Impress

2. OpenOffice Impress
 Essentials of creating presentations with
OpenOffice.org Impress
• Provides set of tools to script, organize, and display a
presentation
• Consists of slides, each of which contains objects such as
titles, items in a bulleted list, graphics, and charts
 Good graphic design makes slides visually
compelling and presentations easy to understand
• Avoid clutter and unnecessary graphical elements
2

3. OpenOffice Impress (continued)
 Slides can be:
• Presented with a computer and projection device
• Printed on transparent sheets for use with an
overhead projector
• Printed on paper for handouts
• Converted to Web pages for display on the
Internet
3

4. OpenOffice Impress
 How to use the different views included with
Impress
 Formatting techniques
 How to add animation and other visual effects
4

5. OpenOffice Impress (continued)
 How to finalize presentations
• Print notes for yourself
• Create handouts for your audience
• Save presentations as Web pages
• Use an overhead projector in absence of
computer projection device
5

6. What’s in the Impress window?
 Several work areas, called panes
• Slides Pane (left pane)
• Current slide (middle pane)
• Tasks Pane (right pane)
6

7. What’s in the Impress window?
(continued)
7

8. How do I create a presentation?
 Select a presentation background
• Collection of professionally selected slide color
schemes, fonts, graphic accents, and background
colors
 Use a template to select presentation
type, style, and title for each slide
 Save frequently
8

9. How do I create a presentation?
(continued)
9

10. How do I create a presentation?
(continued)
To select other layouts  Use Layouts Task Pane
To change the template  Click Slide Design button on
Presentation toolbar
 Click Load to view available
templates and backgrounds
To change the  Click Format, Page
background color  Choose color from Fill area on
Background tab, then click OK
 Click Yes to apply change to all slides
 Click No to apply only to current slide
10

11. How do I add a slide?
 Click Slide button to display Tasks Pane
• Gives you a choice of slide layouts
• Includes thumbnail sketches of each slide type
 Each design template has its own Title Slide
layout (or use Title Only layout or Blank Slide
for first slide)
 Resize placeholders by using object’s sizing
handles
11

12. How do I add a slide? (continued)
12

13. How do I add a bulleted list?
 Use one of the title and text layouts
• Title, Text
• Title, Text, Object
13

14. How do I add a bulleted list?
(continued)
14

15. How do I add a bulleted list?
(continued)
To remove  Use Bullets On/Off button, or
bullets  Press Backspace key
To create a  Select list, click Format on menu bar
numbered list  Click Bullets and Numbering
 Select a style from Numbering tab,
then click OK
To create  Use Demote button on Text
sub-bullets Formatting toolbar
15

16. How do I add a graphic?
 Select a slide layout from Layouts Task Pane
that includes a placeholder for a graphic
 Replace graphic placeholder with desired
graphic
• Double-click placeholder
• Navigate to desired graphic in Insert picture dialog
box
• Click Open button
16

17. How do I add a graphic?
(continued)
17

18. How do I add a graphic?
(continued)
To delete a graphic  Press Delete key
To insert a graphic  Click Insert on menu bar,
into any slide layout point to Picture
 Click From File
 Select graphic, click Open
 Use sizing handles to position
and size graphic
18

19. How do I add a chart?
 Several slide layouts contain chart
placeholders
• Bar chart
• Line chart
• Pie chart
 Chart placeholder includes sample
data, which you change to reflect your data
19

20. How do I add a chart? (continued)
20

21. How do I add a chart? (continued)
To change sample  Click each cell containing
data sample data and replace it with
your own labels or numbers
To delete sample  Select cells, press Delete key
data
21

22. How do I add a chart? (continued)
To move data  Select cells, right-click to display
shortcut menu
 Click Cut, then right-click cell
where you want to move data
 Click Paste from shortcut menu
To insert a row  Click cell where you want to insert
or column  Click Insert Row button/Insert
Column button on toolbar
22

23. How do I add a table?
 Select a slide layout from Layouts Task Pane
that includes a placeholder for a table
 Enter your own data into rows and columns of
the table
23

24. How do I add a table? (continued)
24

25. How do I add a table? (continued)
To format borders, add  Use buttons on toolbars, or
color shading, and  Use options in Format Cells
adjust text alignment dialog box
To add text to a cell  Click inside cell, type text
25

26. How do I add a table? (continued)
To add a graphic to a  Click the cell, click Insert on Standard
cell menu bar
 Point to Picture, then click From File
 With Insert Picture dialog box open,
navigate to desired graphic, click Open
To adjust height or  Position pointer over column or row
width of cells header so that the shape changes
 Drag the dividing line to correct position
26

27. How do I view a slide show?
 Move to first slide, then switch to Slide Show
view
27

28. How do I view a slide show?
(continued)
28

29. How do I view a slide show?
(continued)
To display next slide or  Press left mouse button
next bullet  Press N key
 Press right-arrow key
To display previous  Press right mouse button
slide or previous bullet  Press P key
 Press left-arrow key
To cancel slide show  Press Esc key
29

30. How do I use the Normal and
Outline view tabs?
 Normal view
• To build the basic structure of the presentation
 Outline view
• To work effectively on content
 Use Demote button to indent a bullet
 Use Promote button to return a bullet to its previous level
 Slides Pane
• To add visual effects to one slide at a time
30

31. How do I use the Normal and
Outline view tabs? (continued)
31

32. How do I use Slide Sorter view?
 To view miniaturized versions of all slides in a
presentation
 Makes it easy to rearrange slides as needed
32

33. How do I use Slide Sorter view?
(continued)
33

34. How do I use Slide Sorter view?
(continued)
To move a slide  Use drag-and-drop method
To delete a slide  Click slide to select, click Edit, then Delete
Slide
To duplicate a  Use Copy and Paste buttons, or
slide  Right-click slide and use shortcut menu’s
Copy and Paste options
To hide a slide  Use Show/Hide button on Slide Sorter
toolbar, or
 Right-click slide, then click Hide Slide on
shortcut menu
34

35. How do I add transitions?
 Transitions
• Effects that specifies how a slide replaces the
previous slide
• Include fades, wipes, sound, and other effects
• Indicated by an Animation icon, which is visible in
Slides Pane (Normal view) or in Slide Sorter view
 Can make a presentation more interesting,
but overuse can be irritating and distracting
35

36. How do I add transitions?
(continued)
36

37. How do I add transitions?
(continued)
To change a transition  Select slide, then use Slide
Transition Task Pane
To cause slide to  Click Automatically after
advance automatically box in Slide Transition Task
after a specified period Pane
of time  Set display time in spin box
37

38. How do I format text on a slide?
 When selecting font sizes, consider the
number of people in the audience
 Consider lighting in the room
• Bright light: use dark font on light background
• Dark room: use dark background with light font
colors
38

39. How do I format text on a slide?
(continued)
39

40. How do I format text on a slide?
(continued)
To choose font options  Click Format, then Character to
display Character dialog box
 Select desired font, font style, color,
and effect, then click OK to apply
To use slide master to  Click View, point to Master, then click
change font attributes Slide Master
for all slides in the  Select text styles to modify, change
presentation at the font attributes using Character dialog
same time box
 Close slide master with Close Master
View
40

41. How do I add animation effects to
a bulleted list?
 Animation effects
• Draw attention to bullets as they appear
• Can be accompanied by sound effects (use
sparingly)
• Can be applied to any slide element (text,
graphics, charts, tables)
• Use After animation option to indicate whether
object should change color or disappear after
animation
41

42. How do I add animation effects to
a bulleted list? (continued)
 Use Custom Animation Task Pane
42

43. How do I add animation effects to
a bulleted list? (continued)
43

44. How do I check spelling in a
presentation?
 Always check spelling
• Misspelling can make audience doubt accuracy
and validity of your statements
 Proofread your presentation to eliminate
grammar errors
• Impress does not include a grammar checker
44

45. How do I check spelling in a
presentation? (continued)
45

46. How do I check spelling in a
presentation? (continued)
To manually initiate a  Use Spellcheck button
spelling check of entire
presentation
To automatically  Click Tools menu, Autocorrect
correct common typing  In AutoCorrect dialog box, select
errors as you work options useful to you (automatically
capitalizing first word in sentence and
names of days, changing two capital
letters at beginning of a word to a
single capital letter)
46

47. How do I add and print speaker
notes?
 Speaker notes
• Remind you what to say about each slide
• Contain printed versions of each slide
• Allow you to maintain better eye contact and
rapport with audience (you don’t have to look at
projected slides)
47

48. How do I add and print speaker
notes? (continued)
48

49. How do I add and print speaker
notes? (continued)
To add speaker  Click Notes tab, then Notes area,
notes then type
To print speaker  Click File, Print, Options
notes  Select Notes from Contents section
of Printer Options dialog box
 Click OK button to close Printer
Options dialog box
 Click OK button to print
49

50. How do I print handouts?
 Use Handout tab to select print layout
• Number of slides per page (2–6)
• Black and white or color
• Text-only version
 Select Outline
 Does not print graphics
50

51. How do I print handouts?
(continued)
51

52. How do I save a presentation as
Web pages?
 Click File, then Export
 Select drive and folder to hold Web
version, enter file name, then click Export
button
 Some slide features–transitions and
animation effects–cannot be duplicated
52

53. How do I save a presentation as
Web pages? (continued)
53

54. Can I show my presentation with
an overhead projector?
 If printer allows it, load transparency film in
printer, click File, Print
 Otherwise, print on regular paper and use a
copy machine to create transparencies
 Transitions, animations, and sound effects
will be lost
54

55. Can I show my presentation with an
overhead projector? (continued)
55

56. Summary
 Creating a presentation
 Adding a slide
 Adding bulleted lists, graphics, charts, and
tables
 Viewing a slide show
56

57. Summary (continued)
 Using Normal and Outline view tabs
 Using Slide Sorter view
 Adding transitions
 Formatting text on a slide
 Adding animation effects to a bulleted list
57

58. Summary (continued)
 Checking spelling in a presentation
 Adding and printing speaker notes
 Printing handouts
 Saving a presentation as Web pages
 Showing a presentation with an overhead
projector
58