1. IT2032PA
Content Management
System (CMS)
Nitec in Social Media & Web Technology

2. Content Management System
In this chapter, you will learn:
o What is CMS
o How to describe the different releases of CMS
o Identify the advantages of using a CMS
o Identify the disadvantages of using a CMS

3. Content Management System
Content management system (CMS)
Allows publishing, editing, modifying content and site
maintenance from a central page.
o provides a collection of procedures to manage
workflow in a collaborative environment.
o procedures can be manual or computer-based.

4. CMS Elements
• Content Management Application (CMA)
o Allows the content manager or author, who do not
know HTML to manage the creation, modification,
and removal of content from a Web site
• Content Delivery Application (CDA)
o uses and compiles that information to update the
Web site

5. CMS Features
1. Web-based publishing
o allows to use a template approved by the
organization
o wizards and other tools to create or modify Web
content
2. Format management
o allows documents to be into HTML or PDF for
website

6. CMS Features
3. Revision control
o allows content to be updated to a newer version or
restored to a previous version.
o tracks any changes made to files by individuals
4. Indexing, Search, and retrieval
o indexes all data within an organization.
o User can search data (keywords) which CMS retrieves
5. CMS also provide tools for 1-to-1 marketing.

7. Main Features of CMS
• Allow for a large number of people to share
and contribute to stored data;
• Control access to data based on user role
• Facilitate storage and retrieval of data;

8. Main Features of CMS
• Control data validity and compliance;
• Reduce duplicate inputs;
• Simplify report writing;
• Improve communication among users.

9. Content Management System
• Define data as almost anything:
o documents,
o movies,
o texts,
o pictures,
o phone numbers,
o articles etc.

10. Factors to Consider
• Organization's size and geographic dispersion
• Diversity of the electronic data forms

11. Types of CMS
Pre-Release:
o consolidates the current state of the code
o Purpose: test interdependencies between
different software components
o Not used for official production

12. Types of CMS
Release:
o Closes the development cycle
o Final feature set, new features are not allowed
o Used for production of MC samples and central
reprocessing's as well as analysis
o Distributed and installed world-wide on all
official levels of the CMS

13. Types of CMS
Amendment Release:
o Bug fix release for problems found in a release
o Supersedes previous releases
o Used for central production and processing
activities

14. Advantages of using CMS
For the client:
1. Ability to add or edit pages on your website
2. There is no need to pay monthly maintenance
3. Useful in organisations with many content
contributors,

15. Advantages of using CMS
For the developer:
1. Maintenance can be handed over to client
2. Faster development
3. Good built in SEO
4. The ability to leverage excellent third party plugins

16. Disadvantages of using CMS
For the client:
1. Potential to break your websites if not used
properly
2. You may not have the resource to update
website regularly
3. Requires certain computer skills that you or
your staff may not have

17. Disadvantages of using CMS
For the developer:
1. The overhead on server resources
2. Require extra maintenance, backups, upgrades,
security patches
3. Client can break the site
4. May have to add training to the cost of project
5. Allows for bad design of text