1. Public Sector SIG Meeting OAUG2004 Orlando, Florida September 12, 2004
2. Selected New Features from Financials Management and Supply Chain Management Release 11.5.10
3. The Financial Imperative – 11.5.10 themes VISIBILITY Deliver Better Business Performance CONTROL Meet Evolving Compliance & Enterprise Risk Rqmts EFFICIENCY Improve Business Processes at the Lowest Cost
22. Oracle Supply Chain Management Le a ding Supply Chain Practices Industry Specific Solutions Integrated Performance Management Low Cost Integration and Deployment
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24. Procurement Solution Contracts / Catalogs Procurement Process Automation Sourcing RFx Auction Offers Quotes Bids Counteroffers Approval Purchase Order Receipt Payment / Reconciliation Integrated Intelligence Spend Analysis Procurement Productivity Supplier Performance Collaboration Portal Messaging: XML / EDI Orders Changes Ship Notices Invoices Time Cards EFT/Check Statement Suppliers Banks Self-Service Requisitions Maintenance & Facilities Planning & Scheduling Demand Services Parts & Material Time Entry Time Mgmt Personnel Design & Engineering
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29. Standardize. Streamline. Comply. Oracle Procurement Contracts This presentation is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making a purchasing decision.
Oracle Enterprise Planning and Budgeting is an application for planning, budgeting, forecasting, reporting, monitoring, and analysis. It is part of Oracle’s Corporate Performance Management offering, and is unique in the planning and budgeting space as it incorporates both: The tools that you need to formulate your plans, budgets, and forecasts The business processes around planning, budgeting, forecasting, monitoring, and analysis Each customer can indicate to EPB in business terms what their business processes are around budgeting, planning, and monitoring, and then EPB will take its triggers from those business processes. Oracle Financial Analyzer and Oracle Sales Analyzer are existing products that are based on the standalone Oracle Express Server multidimensional database. This multidimensional engine was embedded into the Oracle9i Database, and EPB is based on that, providing EPB with OLAP modeling and analysis. EPB includes substantially the functionality of OFA and OSA, but extends that functionality to include: The business process flows and integration with Oracle Workflow Automatic exception alerts that notify accountable users when their parts of their business are out of tolerance Reporting enhancements, including cell-level formatting, annotations, more graph types such as bubble graphs, easier sharing of reports A new allocation engine that supports allocation rules based on your standard chart of accounts Out of the box calculation templates that are phrased in business terms that the end user understands EPB is part of Oracle’s corporate performance management solution and will address more about that later.
CONCLUSION SLIDE
Extensive credit card automation enhancements include: Expense type defaulting – Allows the process owner to use transaction information to default expense types Automatic hotel folio itemization – Hotel charges are automatically itemized if the detail is provided by your card provider Card Usage Policy – Enable an alert to employees if they do not use their corporate card for expenses Dispute Transactions – Card users can mark questionable credit card transactions as disputed, while following up w/card provider Enforce Transaction Submission – Prevent users from submitting ‘cash-only expense reports when they have old, outstanding credit card transactions
OM updated by Drew Campbell APS input from Roger; reviewed by Nadeem during initial submission Further wordsmithing by Don Klaiss
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Why is Oracle better? Oracle has a complete contract management solution, whose processes are automated using workflow and event engines thereby reducing costly human involvement. Oracle Contracts ensures contract compliance and entitlement verification for both buy-side and sell-side contracts. Integrated contract intelligence enables you to monitor how effectively you are managing your contracts as well as identify revenue opportunities. Oracle’s solution also includes electronic connectively with 3 rd parties (“contracting party”; left side green boxes) and integration with other business organizations/processes such as Service, Procurement etc. (right side blue boxes).
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Good morning, my name is (name). I’m here today to discuss Oracle’s Contract Management Solution.
We believe that a procurement contracts system should support every stage of a complete contract life cycle. Key stages include formulating your contract strategy – you should be able to standardize your contract practices and implement best practices to streamline your contract process and reduce risk negotiating the contract – contract terms and conditions should be part of the negotiation obtaining legal approval – legal approval should be streamlined and legal experts should only be spending time on exception cases and fine tune standards. administering contract after award – changes to contract administration should be closely kept track of and clear audit trail should left and readily available. executing the contract – agreed terms should be honored by the transactions generated against the contract and you should be able to keep track of the contract compliance status. finally, reviewing procurement intelligence – you want to be able to periodically review the contract and supplier performance and optimize your supplier relationship by only working with the best suppliers you have. Also, throughout the negotiation and execution cycle, you want to closely collaborate with your suppliers to minimize contract risk and ensure compliance. The entire contract life cycle is build upon one single procurement platform. It is much easier and therefore less expensive to implement, and therefore allow you to achieve rapid return on investment.
1. Secure the clause by “locking” it so that only the owner of the standard clause can update it. 2. All revision are controlled and approval are workflow driven. 3. You can create enterprise wide standard clauses as well as business unit specific standards
Contract authoring capabilities are fully embedded in Sourcing process. You will be able to negotiate your prices online based on clearly documented T’s and C’s. You will apply an pre-defined contract templates and bring in the templates default clauses and deliverables to your sourcing document. Some of the default clauses may be mandatory. You can then select an alternate clause. Before publishing the RFQ, you can validate the contract terms to make sure that there is no error. A special workflow check can be optionally turned on to route the document to a specialist in your legal department review review if a non-standard clause is included. These contract terms will be part of your solicitation package that will become available to your supplier when the RFQ is published. Supplier can review these terms and submit bids with the proposed changes to these contract terms. Supporting documents tracked and controlled.
Speaker Notes Flexible printing allows companies to automatically generate printable documents in PDF that conform to their standard layouts. Professionally formatted contract can be delivered to the other party either as a paper copy or as an electronic document
With Oracle Procurement Contracts, the buying organization can require proper signatures from both buyers and suppliers before the purchasing document can be transacted. Oracle Procurement Contracts support both manual signature or audit worthy digital signature. Powered by eRecord technology, the supplier has to type in password before successfully acknowledge a change or a PO. As you see in this screenshot, the acknowledgement of amendments can also optionally require supplier signature.
Formal amendment process will be in place during the negotiation process as well as after the contract is awarded and a purchase order or blanket agreement is created. Amendments can be submitted online by buyers or sellers. Either way, proper acknowledgement and approval by suppliers or buyers can be required. Acknowledgement and approval can be submitted online to reduce response time and ensure all internal and external parties are on the same page. You can see who made the change, when the change was made, and who approved the change. You can also review comments associated with each revision. Changes to the supporting documents are also versioned.
a. A complete contract life cycle management solution can deliver rapid ROI in four areas: Simplify Contract Negotiation Streamline Contract Creation & Approval Enforce Contract Terms Enable Procurement Intelligence We will discuss the features that we are building from these four angles. But our goals are to help you to 1. Drive internal productivity 2. Reduce contract risk 3. Optimize supplier relationship
Since Oracle Procurement Contracts is fully embedded in the procurement process, it allows easy access to contract details from most sourcing and purchasing documents. Buyers and suppliers, when permitted, can access the contract details from purchase orders, blanket or global purchase agreements, RFQs and other sourcing documents.
Having the best corporate policies and business practices are useless if they are not followed. Through the use of workflow and event notifications, Oracle Contracts proactively helps adherence to policies and practices by ensuring deliverables compliance. A few example deliverables are listed on the slide. When you set up a deliverable, you can clearly define who is responsible for completing the deliverables and who is responsible for sign-off. Clearly defined ownership is a critical enabler to contract compliance and is demanded by important regulations such as Sarbanes-Oxley. When a deliverable passes due, an escalation email can be optionally sent to the owner’s manager. You can define when the email will be sent.
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