How to prepare new arrivals list for ADMC Library patrons

1. Abu Dhabi Men’s College Library
26 January 2012

2. Why is There a Need for New
Arrivals List?
 Purpose is to inform the community that we have
something new in the library.
 Layman – that WE exist/ WE are doing SOMETHING
in the library =D
 Sent every week via email (by Helen)
 Posted in these websites:
http://www.admc.hct.ac.ae/library/new_arrivals.html
, http://library.hct.ac.ae/ftlist and on ADMC Library
Facebook page.

3. Files Needed
 New Arrival Template: ADM New Arrival
Template.docx (Library and Learning Centre -Forms &
Templates - ADM Templates - All Documents)
 How to Process New Arrivals: Processing New
Arrivals.docx (Library and Learning Centre -Policies
and Procedures - All Documents)
 Millennium – Check In Module

4. Procedures
 The following screenshots are done in practice when
creating new arrivals list.

5. Clear the In-Cataloging item by checking in.

6. Copy and paste the following
details from the Millennium to the
ADM New Arrivals Template: Call
Number (minus the location
code)/ Title/ Author

7. Hyperlinking
 Hyperlinks provide direct links to the item
record, giving the patron rights to access the
bibliographic record of an item and more importantly
request the item/ put it on hold.

8. Highlight the Title, then right click to show the menus.
Point to hyperlink and select. Insert Hyperlink menu will
pop up.

9. Copy the call number from
New Arrivals Template
(without the location code –
e.g. a1bk)
Search by Call Number
and the location
should Abu Dhabi
Men’s - City. Click
Search Falcon
Catalogue once done.

10. Click the Permanent Link button located at the bottom right
of the webpage. Permanent links provide stability to hyperlinks
should there be any changes in the website. This is to ensure
that the patron will be directed to the correct record. Notice
the address bar’s sudden change from long to a shorter address.
Highlight the address and copy.

11. Paste the copied address from the Falcon to the address bar
of Insert Hyperlink menu. Click Ok to complete. Notice the
title’s text turns to blue, meaning that the hyperlink is
active.

12.  Do the same
steps for the
remaining
items to
complete the
list. Proofread
and save as a
Word
document.
 To convert to
PDF, right
click the file
icon and
select convert
to PDF. Save
to target
destination
(i.e. W drive)

13. Notes:
 Font – Arial; Size – 12; Alignment – Left
 Discrepancies like misspelled title, incorrect call
numbers, record not found, etc. should be reported to
ACS – cattech@hct.ac.ae
 Remove description (e.g. DVD) and slash / symbol
 Do not include Arabic new arrivals in the list - send to
Karline/ Kavita
 Adopt a pattern that you’re comfortable with for as
long as all the steps have been done.