Presentation from LCTY Hong Kong, detailing the ways in which IBM is taking Lotus Symphony way beyond the normal features available in productivity suites. Note: All rights to this presentation belong to IBM and the authors (Dr Michael Karasick and Davin Tay) as shown on page 1. I am simply posting to allow a blog post from lotussymphonyblog.com.

1. INV110
Going beyond office with IBM Lotus Symphony
Dr Michael Karasick, Director of Lotus Development, IBM
China
Gavin Tay, Lotus Product Architect, IBM Singapore

2. Lotus Symphony: more than just free
Lotus Symphony is part of a long-term, key investment strategy by IBM
– Promote use of ODF to help facilitate innovation in market
– Long term: Advance IBM's position as market leader in new, dynamic
models for document creation and manipulation
Breakthrough document manipulation experience
Beyond
Office
Programmable Programmability for ISVs, extensible and open
Extensible
Cross integration with Lotus portfolio,
first choice for office tools of Lotus users
Linked Value with Portfolio
Usability, capability, stability,
interoperability, deployability and
Meet Needs of Users, Deployable
platform support
2

3. Be yond
Lotus Symphony meets the needs of most users
Office
Program m able
Exte ns ible
Link e d Value w ith
Portfolio
Robust, “right” featured and easy to use

Meet Needs of Users,
Deployable
Designed for the majority of users to create, edit, share
documents, spreadsheets, and presentations
Embedded in Lotus Notes client or standalone
Based on open technology standards
– OpenOffice.org and Eclipse
– Supports OpenDocument Format (ODF)
– Supports Microsoft Office® files and other file formats
– Output to Adobe® PDF files
– Support for Microsoft Windows®, Linux® and
MacOS® platforms
Easily integrated into business solutions via
robust API's. Over 4 million downloads
Supports 28 languages and delivers strong accessibility support
Support included for integrated Lotus Symphony, free web
support and fee-based options for standalone
Available at no charge.....
3

4. Mail Merge
Allows users to merge fields from data source into a document, and
then print the documents or send them by e-mail, i.e., send batches
of letters that merges fields from data source
Select Data
Source
Mail Merge tool menu
Insert field
Save/Print/Send merged docs

5. DataPilot Table support delivered in a very intuitive interface
Sidebar W izard
Spreadsheet updated in real-time
Planned Contribution to community

6. Lotus Symphony is ready for deployment
Virtually every organization has users appropriate for Lotus Symphony.
IBM and Partners are helping organizations move:
-Identifying user populations
-Assessing documents IDC Whitepaper: IBM Lotus
Symphony : A Step-by-Step
Approach to Finding Open
Suite Spots in Your
Organization
Casual – Task Users
Power Macro Users
Medium – Power Users
Common uses of documents,
➔
Heavy Microsoft Excel users
More robust needs for ➔
➔
spreadsheets & presentations
documents, spreadsheets &
Mostly viewing and light editing
➔
Third-party application
➔
presentations
integration such as Essbase
Filling out templates (status
➔
Stronger interoperability
➔
reports, etc.)
Heavy reliance on macros
➔
requirements as need to
Use out of box with little to no
➔
collaborate with Office users Example: Finance department
➔
customization
Example: Sales, marketing
➔
Example: Customer service,
➔
Not a target – in 2009
➔
➔ Assess and move
and other supporting functions
Start now!
➔
6

7. IBM Lotus Symphony – Roadmap (2009-2010)
Focus Areas:
MS Office Interoperability -- MS Office 2007 Support, VB Support
Code re-base to Open Office 3
Symphony 2.x
Programmability
2H 2010
ODF 1.2 Support
VB Macro cont'd
Symphony 2.0
Solution Enablement
Q1 2010
Linked Value
OO 3.x code base
ODF 1.2
VB Macro
Symphony 1.3
MS Office 2007 Support cont'd
Q2 2009
MS Office 2007 Support (Read)
DataPilot Tables cont'd
Enhanced LotusScript APIs
Symphony 1.2.1
(MacOS)
Jan 2009
Symphony 1.2 MacOS GA
Nov 2008
Ubuntu GA
DataPilot Tables introduced
7

8. Be yond
Lotus Symphony – Linked value with the portfolio
Office
Program m able
Exte ns ible
Linked Value with
Portfolio
Lotus Notes
■ M e e t Ne e ds of Us e rs ,
De ployable
Composite applications
Control using LotusScript
Send Documents as Attachments
MailMerge
Lotus Foundations Start! -- integrated install and entitled support
■
Lotus Quickr – Lotus Quickr connector and menu integration
■
Lotus Sametime Unyte – Publish ODF documents
■
Lotus Connections – Create Lotus Connections blogs
■
IBM WebSphere® Translation Plugin – Translate in real-time.
■
Lotus Quickr Connector for Lotus Symphony
8

9. Lotus Symphony: OpenOffice.org & Eclipse.... Beyond
Office
better together Programmable
Extensible
Link e d Value w ith
Portfolio
Provides clean, elegant UI M e e t Ne e ds of Us e rs ,
De ployable
for end-users
Liberates manipulation of
document “pieces” from
Lotus Symphony
applications
– OpenOffice.org API's:
manipulate documents
directly
– Eclipse via Lotus Expeditor:
Extend the editors
Connect to situational Additional resources on Lotus Wiki
applications and business – Share and contribute articles, demos for
processes users and developers
– www-10.lotus.com/ldd/lswiki.nsf
9

10. Market has been very receptive to Symphony
Lotus Symphony receives recognition

Consistent theme: user interface is easy

quot;After one day of using
Lotus Symphony some of
my users asked if they could
uninstall their MS Office
softwarequot;
Katia Sanfins, CIO of Schahin
Engineering, Grupo Schahin.
quot;Lotus Symphony is an exciting
offering which can save our
business real dollars, up to $600 per
seat...I have been using it to load in a
huge complex spreadsheet and
everything works perfectly. “
Ganesh Radhakrishnan, IT Manager,
Smartline Mortgage Services.
quot;I have used the Symphony software and
have found it to be as good as or better than
Microsoft Word...I would recommend
Symphony to anyone looking for a user-
friendly software...quot;
Kathy Rutledge, Calvary Baptist Academy.
10

11. Lotus Symphony
Be Free. Work Smart.
over 200,000 deployed in IBM
over 4 million downloads (standalone version) and counting
many companies, of all sizes, evaluating and/or deploying
IBM
Schahin
Ambu A/S
Dot River
John Lewis Partnership
Amadori
Gauteng Gambling Board
PAE
Sinochem Corporation
Suntel
Anglican Diocese of Australia
SmartLine
Calvary Baptist Academy
Hester Group
and more..........
11

12. “Beyond Office” changes collaborative document creation
Technologies are converging that suggests that a new content creation and
management paradigm will emerge
Documents will be created as a
collective effort in support of some
business objective.
Beyond
Office
Documents will flexibly incorporate
Programmable various media types.
Extensible
Documents will become much more
semantically rich and be able to
Linked Value with Portfolio
leverage social computing value.
Documents will become more
Meet Needs of Users, Deployable
programmatically accessible and
“mashable” – delivering more value
from business applications
12

13. Collaborative editing today...
13

14. Stop the madness...
14

15. How did we get here: A View of the Content-
Creation Marketplace
Innovation Innovation
Innovation Chasm
Early Days The Web
No New Choices
● ●
●
“Land Grab” Open Source
● ●
Lots of Choice New Models
● ●
15

16. Collaborative Document Creation Lifecycle

17. People Collaborate on Content in Different Ways
Individually
Reuse community content
- Structure +
As a team member with a specific role
How do I find existing content ... and ...
Responsible for a specific portion of a “document”
How to I reuse it efficiently ... and ...
Documents are disaggregated and then aggregated
Is it easy to share content with people ...and...
Is it easy to share content with applications ... and ...
Responsibletoolssteps in a business process
How do my for scale to team-based tools
Documents represent aggregated business decisions
Assembled using specific work flow
3/17/09 17

18. Beyond Office is a strategy that moves us from a
document centric to a content centric model
There are several compelling solution approaches we're working on in the labs
Demonstrations
√SlideRiver
Make √Dandelion
content √Mashups
more √Tater Wiki
valuable
Apply
Collaborate
content to
on
business
content
context

19. “SlideRiver”: Team sharing of Presentations Make content
more valuable
Presentation Repository on the web, blended seamlessly with
Symphony on the client
Web 2.0 Tool to tag, find, and aggregate Slides
3/17/09 19

20. “SlideRiver” plugin for Lotus Symphony
Files: Insert slides from file (file name)
Slide River: Insert slides from Slide River (search terms)
3/17/09 20

21. Dandelion: Collaborative Content Creation Collaborate
on content
Create documents by aggregating versioned fragments
Support individual or teamwork mode (scatter/gather)
21

22. Symphony/Mashups: Integrating applications
and content Apply content to
business context
Use documents and document elements as mashup widgets
Use a table as a data feed
Tables from Symphony spreadsheet or Notes documents
3/17/09 22

23. Tater Wiki: Semantic tags provide context
Apply content to
Simplifies document structuring and reuse
 business context
Uses Darwin Information Typing Architecture (DITA)

OASIS Standard for Structured Document Elements
Paragraph, table, .... (rich industry ontology)
Document elements tagged
•Tags associated with user role
•Changes document rendering

24. What are “Beyond Office” Characteristics?
Store and reuse document

Documents ==> Document Fragments
Teams collaboratively create content

Track document pedigree, fine-grained versioning
Social computing patterns applied to content

Tag, rate, find, share, and reuse document fragments
Semantic tagging

Add semantic information to document: pedigree, role, workflow,...
24

25. So, what should you do today, tomorrow.....
Look for extensible document
●
platforms, not document editors
Choose content
creation platform
Paper is increasingly less relevant
●
Focus on display
Separate content from rendering
●
friendly content
Make content open,
XML content is searchable
●
multi-vendor friendly ● Open so vendors can
extend solutions
Publish content in a document
●
Share content
repository – Quickr, Activities, even
Sharepoint
Inventory and manage
One size does not have to fit all
●
your user needs ● Look for office productivity solutions that
interoperate and scale to meet needs
25

26. Consider leveraging Project Liberate
NO-COST consulting engagements have helped customers around
No the world to achieve significant cost savings in buying the same
products from Microsoft, helping them to quot;free upquot; their IT budget
Charge
to invest in mission critical or value added projects.
Help by sharing best practices that other customers are using
●
when negotiating Microsoft Enterprise Agreements
Renegotiate Understand what analysts are recommending when negotiating
●
their contracts with Microsoft
your
Enterprise Assist customers by helping them to evaluate their current
●
expenditures with their Microsoft Enterprise Agreement and give
Agreement
them an analysis of their alternatives based on current
deployment plans and others.
www.ibm.com/software/info/liberate
Learn
or email: liberate@us.ibm.com
More

27. Conclusions
Lotus Symphony and Notes 8 are our first installments in the
■
beyond office journey
■ Make an Open Document Format (ODF) ubiquitous
■ Liberate IT budgets of our customers
■ Advance IBM's opportunity in new, dynamic models for document creation
and manipulation
Begin to consider how collaborative document creation might

look 5 years from now
Savings and innovation realized by looking at unique needs of user
populations
Look for increasing use of the web and informal collaboration
Documents becoming change from static, self-contained “files” to
containers of live content fragments
Innovation will happen between the tools
27

28. Legal disclaimer
© IBM Corporation 2008. All Rights Reserved.

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