Pros & Cons of Redevelopment Committee and procedure

1. Sudhir Vaidya Formation of Redevelopment Committee
06) Formation of Redevelopment Committee
1 Constituting the Redevelopment committee is not mandatory but recommended to
ensure transparency in the dealings. Government directive dated 03-01-2009 does not
provide for formation of Redevelopment Committee.
2 General Body has the power to decide this issue. The General Body should decide the
election procedure, duties & responsibilities of the said committee etc. In my opinion,
Election Rules are not binding on selection of Redevelopment committee.
3 Redevelopment committee should be selected amongst senior members of the society
having active interest in the Redevelopment of the society, considering their time
availability, core competency, knowledge – education – experience in construction
activity etc. Two office bearers’ of the managing committee should be co-opted on
Redevelopment committee and should act as Chairman & Secretary of the said
committee. The total number of members may be 5 + 2 office bearers. Associate members
who are not the co-owners of flat can not be elected / selected / co-opted on
Redevelopment committee as clarified by the Mumbai Housing Federation to the
specific query raised by one of the housing society in Mumbai.
4 General Body has the power to decide the minimum and maximum period of operation
of Redevelopment committee. Initially the tenure can be given up to holding 1st SGM
and in case the decision is taken for Redevelopment in the said 1st meeting, then tenure
should be extended for the entire redevelopment project.
5.0 The General Body has to decide on the powers to be granted to the Redevelopment
committee. Following powers can be delegated to Redevelopment committee to start
with. (The said list is only illustrative & not necessarily in the order of importance)
5.1 To study the circular dated 03-01-2009 regarding Redevelopment and to ensure that the
project is being executed strictly according to Letter & Spirit of the said Circular.
5.2 The Redevelopment committee should meet the persons staying on L&L arrangement in
the society & nearby societies and seek their opinion, problems faced etc. The additional
information such as PMC, Developer, and Amenities provided, Corpus Fund, and Xerox
copy of agreement executed with Developer, PMC etc. should also be obtained. The

2. Sudhir Vaidya Formation of Redevelopment Committee2
feedback should be circulated to members for reference.
5.3 The Redevelopment committee should meet office bearers of nearby societies who have
successfully carried out Redevelopment Project to understand the practical difficulties
faced by them in completing redevelopment of their society, precautions taken by them
etc. The additional information such as PMC, Developer, and Amenities provided,
Corpus Fund, and Xerox copy of agreement executed with Developer, PMC etc. should
also be obtained. The feedback should be circulated to members for reference.
5.4 The discussion summary of these meetings (5.2 & 5.3) should be circulated to members.
5.5 Make the list of PMC’s, contact them, request them to submit their profile, study their
website, review their functioning, conduct site visits, obtain job wise quotations etc and
shortlist about 8 PMCs of which 5 PMCs should be recommended by Managing
Committee. A separate handout ‘How to Select PMC (Project Management Consultant)’
has been complied for ready reference.
5.6 To study Redevelopment – SWOT Analysis – Merits & Demerits.
5.7 Any other job that may be assigned by the Managing Committee, Chairman, Secretary
from time to time.
5.8 Take all the necessary actions for holding successfully 1st SGM to take Redevelopment
decision. (Booking of Hall, Seating arrangement, Mike, Arrangement of Presentation by
PMC, Video shooting, Photographer, Snacks, Water etc)
5.9 To work in close liaison with wing wise Volunteers appointed by Managing Committee.
6 SGM / Managing committee should nominate volunteers for each wing who is
supposed to co-ordinate with the members staying in the wing for ensuring that
minimum 75% members attend the 1st SGM. If quorum is not formed, meeting will be
adjourned for eight days. Hence it is utmost important to ensure that 75 % members are
present at the venue, as per the time mentioned in the Notice issued for conveying SGM.
7 On recommendation of General Body, a member of the Redevelopment committee or the
entire Redevelopment committee can be terminated if their actions are detrimental of the
interests of the Society / obstructing the working of the Managing Committee in
carrying out Redevelopment.
8.0 The following powers – responsibilities should be given to Redevelopment committee in
case the decision is taken for redevelopment in the said 1st SGM and Redevelopment

3. Sudhir Vaidya Formation of Redevelopment Committee3
committee is appointed for the entire project. (The said list is only illustrative & not
necessarily in the order of importance)
8.1 To study the circular dated 03-01-2009 regarding Redevelopment and to ensure that the
project is being executed strictly according to Letter & Spirit of the said Circular.
8.2 To prepare minutes of every redevelopment committee meeting, meeting with PMC /
Developer / Advocate etc. The minutes should be circulated to members for reference.
8.3 To work in close liaison with PMC, Advocate, Developer, Managing Committee.
8.4 To scrutinize the information, reports etc. received in respect of Redevelopment from
any authorities including MCGM, PMC, Developer etc.
8.5 To keep in touch with members and convey the feedback of redevelopment progress to
them.
8.6 To understand the suggestions, doubts, apprehensions etc about the redevelopment of
members and make an attempt to clarify the issue. (Provided you are aware about the
full facts. Otherwise discuss member’s feedback in the next meeting of the committee)
8.7 To review the draft (duly received from PMC, Advocate, Developer) of various
agreements, documents, POA, etc to be executed by the society.
8.8 To confirm that the various suggestions given by the members have been incorporated
in development agreement.
8.9 To ensure Building Material Quality & proper Storage.
8.10 To confirm that various tests suggested by Structural Engineer are being carried out as
per schedule and to take corrective action on the reports.
8.11 To watch the ‘back up’ regularly, if CCTV’s are installed at the site.
8.12 To visit the site regularly to keep track of construction activities.
8.13 To observe that the instructions given by PMC, Architect are being followed by
Developer’s Engineers and staff.
8.14 Any other job that may be assigned by the Managing Committee, Chairman, Secretary
from time to time.
9.0 Disclaimer:
9.1 I do not claim that this is the exhaustive note on the said subject. Managing Committee
& Members should consider these suggestions before formation of Redevelopment
committee.