Alan Christie - ICS - 20% reduction in print costs and 2m sheets of paper saved
•
1 like•889 views
Presentation to delegates at the annual conference of Socitm, the public sector IT association, on 11 October 2010.
Recommended
Recommended
More Related Content
Similar to Alan Christie - ICS - 20% reduction in print costs and 2m sheets of paper saved
Similar to Alan Christie - ICS - 20% reduction in print costs and 2m sheets of paper saved (20)
More from Socitm
More from Socitm (20)
Recently uploaded
Recently uploaded (20)
Alan Christie - ICS - 20% reduction in print costs and 2m sheets of paper saved
- 1. 20% Reduction of Costs, 2 million sheets of paper saved. How?
- 2. Overview of session • Changing Face of education • Challenges of modern IT • Challenges for Westminster Kingsway • Benchmarking • The Process • The Model • The System • Results • Conclusions
- 3. The Changing Face of Education • 100 years of education • From pencil to laptop • The drain on resources • Drain on time • Increasing demand • We all want everything now • What impact does this have on the college?
- 4. The Modern Face of Education • State of the art • Environmental • Flexible • Management control • Efficient • Intelligent Solutions
- 5. The Challenges of modern IT • Greater capabilities • Demands of students • Easily accessible to all • Perceived low cost • It is too easy
- 6. Challenges for Westminster Kingsway • Volume of print and copy • Cost to manage process • Attitude of staff • Attitude of students • The Environment
- 7. Benchmarking • Audit your current system • Benchmark your current system • How much paper do you use now? • What is the cost of your toner cartridges? • Make sure you get the right organisation to do the audit – Independent is best
- 8. The Process • Current system assessment • Staff consultation • Roll out Planning • Installation and commissioning • Review and monitoring of performance
- 9. The Model • Incumbent system – Students paid for copying using smart cards – Staff copying was not monitored or restricted – All printing was unregulated, using “natural ceiling” of devices to limit what could be printed – Students provided an allowance, but frequently sought to increase this quota
- 10. The New System • Pcounter Print & Copy management solution • Card Reader Terminals • XPR Enterprise® Reports • Streamlining of devices. • Provide a single card solution
- 11. Benefits to Organisation • Cost Savings – Immediate vs. long term – Reduce budgets – Imagine how many jobs could be saved? • User Experience – Ease of implementation – Solution is easily scalable – No changes require in existing infrastructure – Pull printing
- 12. Initial Results • Year 1 – 2 million pieces of paper saved – 25 % saving in print volumes – Estimated cost saving £50,000
- 13. Results • Phase 2 – implementation across all sites • Reduce print volume by over 7 million copies across all sites • Reduce costs by over £150,000 pa
- 14. The Environmental Impact • 80,500 sheets of paper is the equivalent to one tree – Given the average pine tree is 300mm in dia and 18m long • WKC will save over 87 trees a year • Over 20 years, this is more than 1,740 trees • And this is only a small college!
- 15. Conclusions • We all need to manage costs • We need to reduce our environmental impact • We need to become more efficient • We cannot afford to ignore this type of system