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1. MUNICIPAL FACILITIES PLANS:
Strategies for Success
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
2. PANEL
KENNETH BUCKLAND AICP LEED AP
Principal
The Cecil Group
buckland@cecilgroup.com
LAURA A. WERNICK AIA REFP LEED AP
Senior Principal
HMFH Architects, Inc.
wernick@hmfh.com
LAURENCE S. SPANG AIA LEED AP
Associate Principal
Arrowstreet
spang@arrowstreet.com
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
3. SESSION OBJECTIVES
What to consideration when planning municipal
spaces, offices and functions
Special needs and requirements for
municipal spaces and facilities planning
Methods for gaining approval
Learning from examples of other municipal
facilities plans
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
4. SETTING GOALS
Key Guiding Principles
For public projects we believe there are unique and important aspects to the design of
functional buildings. The following are the key guiding principles that could apply:
Sustainability/Life-Cycle Analysis
Strategic Asset Analysis
Short term and Long term budget Options
Options for Public/Private Cooperation
Public Accessibility and Service Delivery
Image and Legacy
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
5. ASSESSMENTS: OPERATIONS
Information for Analysis
For complex facility planning projects, there are multiple data sources that are
considered while refining the recommendations. These include:
Municipal operations and
management
Department operations and
management
Departmental requests and
potential operations
Relationships between departments
Public user needs
Service and response areas
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
6. ASSESSMENTS: FACILITIES
Information for Analysis
Facility assessments
Facility use and potential
Site assessments
Coordinated operation
opportunities
Means, methods and design
options to accommodate
space needs
New technologies
Successes in other communities
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
7. DATABASE and Sources of Information
Methods DEVELOPMENT
Department Database
Facility Assessments
Inter-Departmental
Relationships
Delivery of Service
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
8. EVALUATION
Comparative Evaluation of Space Needs
Use a spreadsheet matrix form for listing, ranking and weighting the facilities and
needs against the criteria. The evaluation factors usually include:
Service needs and improvements
User needs and improvements
Short term and long term budget impacts
Scheduled and actual growth (demographics and services)
Facility O&M costs
Areas of deferred maintenance
Overall facility conditions and opportunities
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
9. SPACE NEEDS Requirements
Specific Space
Current methods for measuring space needs have improved with new technologies
and new design for the major elements:
Office Spaces
Meeting Spaces
Records Filing
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
10. CONCLUSIONSLearned
Lessons
Special attention and consideration should be focused on:
A. THE MISSION
Municipal departments are “mission centric.” That means
they are driven by their limited resources to perform the main
functions for the service delivery and are often unable to
search beyond their immediate needs for ways to advance
consolidation and coordination. That becomes the role of the
consultant and town leadership.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
11. CONCLUSIONSLearned
Lessons
Special attention and consideration should be focused on:
B. SERVICE DELIVERY
Agencies typically define their needs by numbers of users or
calls for service, and suggest that changes in those numbers
are cause for change in staffing and space. However,
because of changes, or lack thereof, in the ways those
services may be delivered, the real needs could be directed
in quite different ways. This in turn must be considered as
you program facilities and spaces.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
12. CONCLUSIONSLearned
Lessons
Special attention and consideration should focus on:
C. PUBLIC ACCESSIBILITY
The perception and reality of accessibility and service
delivery must be melded together in a way that the public
better understands how to obtain those services and how the
design functions with them in mind as users. This requires
an understanding of public mobility and the changes in
mobility and communication.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
13. CONCLUSIONSLearned
Lessons
Special attention and consideration should focus on:
D. TECHNOLOGY
Technology has changed municipal government and the way
it functions. Embracing different options in the use of
technology to provide interaction and services, while
currently a special cost to building design, ultimately
provides significant benefit to the community’s capital needs.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
14. CONCLUSIONSLearned
Lessons
Special attention and consideration should focus on:
E. POTENTIAL REUSE
The private reuse potential of municipal buildings is
determined by a number of different conditions, but in most
cases marketable options can be found. Sometimes it
requires knowledge of how the building could be a new
opportunity within a particular market sector.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
15. Planning for Successful Outcomes
Laura Wernick, AIA, REFP, LEED AP
HMFH Architects, Inc.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
16. Successful outcomes require planning for
community engagement on day one!
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
17. Only community members can determine if
the burdens required are offset by the long term
benefits.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
18. Components of a Community Engagement Plan
Plan the composition of the Planning Committee
Articulate goals
Define the baseline - What is the problem to be solved?
Develop a schedule for community input/engagement
Develop a communications plan
Anticipate concerns/develop data to address those concerns
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
19. “Newport School Committee Establishes
the Middle Grade Housing
Subcommittee”
Representatives from all Newport power bases
Individuals with social and cultural influence
Individuals representing opposing points of view
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
20. Clearly articulate goal
Anticipate sensitive issues
Is the goal user satisfaction or operational efficiency?
How will the value of historic resources be measured?
Should metrics be established for energy efficiency payback?
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
21. Goals Articulated
School for grades 6,7 and 8
Broadway location
Part of economic/residential development of Newport
New, save or renovate but must be sympathetic to Broadway context
Must meet community needs
Value for money spent !!!
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
22. Define the baseline.
What is the problem that is being solved?
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
26. Develop a schedule for community engagement early on:
Meetings for input,
Meetings for feedback and
Meetings for action
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
27. Schedule for Community Engagement
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
28. Schedule for Community Engagement
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
29. Develop a Communications Plan
Content Development
Media Contact
Affiliated Support Groups
Web Site
Twitter
Engagement Opportunities
Mailers
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
30. Engagement = Participation in decision making
Ask for input and feedback
Consider activities that get audience out of their seats
Consider activities that get people talking to one another
Post feedback
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
32. Anticipate concerns.
Use data to address those concerns
and tell your story.
Do it in a manner that is clear, graphically
compelling and builds consensus.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
38. Consensus Building
Over 80 community meetings, 3 – 30 People
Input solicited
Architect responded to input
More community meetings
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
39. Political Messaging
Political message articulated:
Serves the children
Serves the community
Satisfies the taxpayer – “Value for the Dollar”
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
40. Summary
Engage the leaders of the community
Engage your opponents
Establish goals that can be agreed upon
Develop a plan and schedule for community engagement
Listen to and address opponents concerns
Listen to and address community concerns
Have ALL of your facts
Demonstrate the depth and commitment to your goals
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
41. A STRATEGIC APPROACH TO FACILITY PLANNING
Laurence Spang, AIA LEED AP
Arrowstreet
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
42. A STRATEGIC APPROACH TO FACILITY PLANNING
1. Challenges
2. Programming Challenges and Issues
3. Case Study:
Somerville Municipal Building
4. Case Study:
US Air Force Services Transformation
5. Conclusions
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
43. CHALLENGES
MUNICIPAL SERVICES PROVIDERS
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
44. CHALLENGES
DISPERSED LOCATIONS
Operational
Inefficiencies
Customer
Frustration
Energy Inefficiency
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
45. CHALLENGES
Limited Access and Parking
Not Accessible
Energy Inefficient
Archaic Office Spaces
Redundant Resources
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
46. CHALLENGES
Customer Dissatisfaction
Limited Resources
Photo: Sage Ross
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
47. PROGRAM EFFICIENCES
Web Based
‘Enterprise Solutions’
Workplace Improvements
Electronic and Off-Site Records
Storage
Location Synergies
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
48. LOCATION SYNERGIES
Consolidation to Central
Location
Proximity to Center of
Population
Proximity to Transportation
(Auto and Transit)
Land Availability
(Building and Parking)
Diagram by Cecil Group
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
49. LOCATION CONSIDERATIONS
Economic Impact
Municipal Facility as a
Generator of Economic
Activity
Union Square, Somerville
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
50. FINANCING OPTIONS
Traditional – Bond Financing
– Reliable, low risk
– Requires long term funding obligation
– Subject to market fluctuations and bond ratings
– Becoming more difficult in today’s economic climate
Innovative – Private/Public Financing
– Examples
TIF / DIF
Build to Suit – Private Development
Mixed Use – City as Developer
– Higher Risk
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
51. SOMERVILLE MUNICIPAL FACILITY STUDY
STACKING DIAGRAM
Executive Functions Commercial
Offices
Administrative
Functions
Public Hearing Rooms
Street front
Street Level / Public Retail
Functions
Subsurface Parking
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
52. SOMERVILLE MUNICIPAL FACILITY STUDY
MASSING STUDY
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
53. SOMERVILLE MUNICIPAL FACILITY STUDY
VISUALIZATION
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
54. SOMERVILLE MUNICIPAL FACILITY STUDY
PHASING
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
55. US AIR FORCE TRANSFORMATION STUDY
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
56. US AIR FORCE TRANSFORMATION STUDY
Dispersed Facilities
Changing Population
Changing Tastes
Inefficient Spaces
Redundant Resources
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
57. US AIR FORCE TRANSFORMATION STUDY
SYNERGY OF USES
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
58. US AIR FORCE TRANSFORMATION STUDY
SYNERGY OF USES
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
59. US AIR FORCE TRANSFORMATION STUDY
SYNERGY OF USES
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
60. US AIR FORCE TRANSFORMATION STUDY
VISUALIZATION
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
61. US AIR FORCE TRANSFORMATION STUDY
VISUALIZATION
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
62. CONCLUSIONS
Traditional municipal services are evolving towards a business
oriented model of customer service
Workplace planning needs to evolve to incorporate
operational efficiencies
Planning decisions should seize opportunities for strategic
efficiencies and larger economic impact.
Limited financial resources are pushing towards innovative
financing strategies such as build-to-suit or mixed-use to bridge
financing gaps
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
63. A STRATEGIC APPROACH TO FACILITY PLANNING
Laurence Spang, AIA LEED AP
Arrowstreet
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
64. PUBLIC/PRIVATE PROGRAMS
Mix Program of Uses and Meet New Goals
Mixing functions and uses – including private commercial
uses – can be used to meet the goals of revitalization and
more cost-effective projects. Requires designs that meet local
market demands.
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
65. PUBLIC/PRIVATE PROGRAMS Goals
Mix the Program of Uses and Meet New
Brooklyn Municipal Building, Brooklyn, New York
Mix of Uses:
• City offices upper floors
• 37,000 SF on first two floors for
restaurant and home goods retail
• Rents $40-$90/SF/year for retail
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
66. PUBLIC/PRIVATE PROGRAMS
Mix Program of Uses and Meet New Goals
Los Alamos, New Mexico
Mix of Uses:
• City Offices
• Mixed Commercial Space
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
67. PUBLIC/PRIVATE PROGRAMS
Mix Program of Uses and Meet New Goals
Delft, Netherlands
Mix of Uses:
• City Hall
• Train Station
• Retail
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
68. PUBLIC/PRIVATE PROGRAMS
Mix Program of Uses and Meet New Goals
Ferdinand Building, Dudley Square, Boston
Mix of Uses:
• City offices [Public
Schools]
• Retail on first floor
• Meeting rooms
• T Station
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012
69. A Future Town Planner?
MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANS
Strategies for Success September 21, 2012