SmartERP presentation of the benefits of its Automated PeopleSoft A/R solution at the CA Counties - Accounting & Reporting Managers Conference, Nov 18, 2013. The automated Accounts Receivable solution has been deployed in the PeopleSoft Financials application at the County of Napa to streamline and simplify their accounts receivable deposits process. Napa County, in California's world renowned wine region, was the conference host for Accounting and Reporting Managers from the across the State's 58 counties. SmartERP was invited to share the efficiencies and benefits gained with their PeopleSoft A/R add-on solution Smart Deposits™ at Napa County with other counties across the State. PeopleSoft Financials is deployed quite widely across public sector organizations in California as well as counties and city governments in the United States and Canada and efficient processes not only reduce costs but also provide good government. SmartERP presenters Doris Wong, CEO, and Dan White, VP Product Strategy, covered the simplification and streamlining enhancements enjoyed by the solution at Napa County. Solution features summarized include: - Streamlined data entry to increase throughput - Simple and flexible data capture to reduce user input errors - Role-based user interface for ease-of-use and to reduce user training requirements - Advanced workflow approvals to streamline authorization process and enhance accountability - Electronic submission of deposits eliminates need for invoices, automating journal updates and making funds immediately available More information on the solution for PeopleSoft is available at http://www.smarterp.com/solutions/financial-and-supply-chain SmartERP's offerings are also available for non-PeopleSoft customers as a convenient cloud service.

1. Simplifying and Streamlining
Accounts Receivable with
Smart Solutions
Dan White
Doris Wong
November 18, 2013

2. Agenda
• Introductions
• About Smart ERP Solutions
• Simplifying and Streamlining PeopleSoft Accounts
Receivable with Smart Solutions
– Smart Deposits at County of Napa
• Q&A / Wrap-up

3. Introductions

4. About Smart ERP
Solutions, Inc.

5. About Smart ERP Solutions, Inc.
Human Capital
Management
Financials and
Supply Chain
Campus
Solutions
Innovative Solutions & Services for PeopleSoft
Common – Critical – Complementary
Extend
Functionality
Improve ROI
Get Faster
Results
Leverage Existing
Investment
• Pre-built, packaged,
proven solutions
• Highly configurable –
tailor to YOUR needs
• Customer driven
requirements
• Affordable
• Integrated with
existing PS apps
• Architected as addon solutions
• Avoid customizations
• Low-cost
• Minimal risk
• Release independent
– no upgrade
required
• On Premise solution
• Rapid
implementation
• Deep PeopleSoft
knowledge &
experience
• Unique best
practices for
implementations &
upgrades
• PeopleSoft data
model and existing
data
• Current PeopleSoft
business rules and
processing
• End-user PeopleSoft
skills
• Infrastructure and
technology

6. Why SmartERP?

7. Simplifying and Streamlining
with Smart Solutions

8. Simplified PeopleSoft Transactions Using Smart Solutions
Any
Paper Forms or
External Source
Any PeopleSoft
Transactions
Any Self-Service
Transactions
Simplified & Automated Transactional User Interface
Electronic Workflow Approval Routing
Automated PeopleSoft & Other Data Updates
Electronic Record Retention and Audit Trail

9. Streamlined & Simplified the Purchase Order

10. Streamlined & Simplified the Purchase Order
Smart PO

11. Increase Productivity for
End Users with
ERP Gadget™

12. What is ERP Gadget™?
• A configurable collection of high
productivity end-user functions that can
be easily and consistently deployed
anywhere on any PeopleSoft page

13. ERP Gadget
• Easily add convenient features to PeopleSoft—any
application, module or version (8.x and beyond)
• Extend application capabilities while avoiding
customizations
• Streamline data entry and increase productivity
• Enhance accountability and collaboration
• Configurable Printing for reporting, and user help features
• Add business process insight and automated workflow
options

14. Accounts Receivable
Smart Solution Implementation at
County of Napa
Smart Deposit

15. Why Smart Docs for Deposits?
Simplified & Streamlined UI
• The PeopleSoft standard direct journal
functionality is too complex and requires
simplification and ease of use
• Not suited for occasional users, specifically the
department users at Napa.
• High costs associated with training.
• Too many components to expose.
• Low end-user productivity.
• Gaps in standard functionality.
• Saving before accounting entries may not
happen all the time.
• -ve sign doesn't make sense.
• No way to figure out whether accounting
entries created or not.
• No "delete deposit" option once the
"Complete" is selected in the add mode.
• Clicking "complete" check box for every line is
very confusing.
• No delivered workflow, attachment
functionality.
Simplified and Streamlined UI Configured with Smart Docs
Delivered PeopleSoft UI
•
•
•
•
•
•
•
•
•
•
•
•
Streamlined data entry pages
Simple and flexible data capture.
Role-based UI and functionalities.
Robust workflow approval
Electronic submission of deposits
Better Integration.
Collaboration during data entry
Streamlined business processes
Quick installation and configuration
Applies to all PeopleSoft releases
High ownership experience
Leverages current application
infrastructure
• Fast, cost-effective, high-quality
solutions and implementations
• Proven and reliable solutions minimize
business risks
• Achieves enhanced, efficient and
productive business processes while
eliminating costly customizations

16. Smart Payment Process
AR deposits – No invoice needed in PeopleSoft Scenario
Departments enter deposit
information using Direct Journal
functionality on-line and save
(creates a Deposit ID):
Payment Process
Payment Process
1.Dept
2.Cash/Check or Automatic payment
3.Total $ Amt
4.Accounting Distr. & Amt
Department delivers
deposit to Treasurer’s
Office
Departments scan the supporting
documents (invoice or anyother
document etc) and attach to the
Depost ID.
Treasurer counts
cash/checks and
verifies deposit total.
Any issues with the
deposit?
Departments submit the deposit
for approval through Workflow.
Treasury receives email
notification.
Email sent to
dept.
NO
Treasury completes the
direct Journal and
approves it.
The deposit is available for
downstream processing.
Email sent to dept. YES
Treasurer does one of the
following:
1. Corrects deposit
2. Contacts department to
reconcile
3.Sends back deposit
Money deposited in Bank for
manual payments

17. What is a Smart Doc?

18. What is a Smart Doc?
Smart Deposit!

19. Smart Regular Deposit
Positive Number
Automatically
Creates Lines





Single Page
Easy to Enter
Minimal Training
Gadget
Tailored Functionality

20. Smart Regular Deposit
 Process
 Create Accounting
Entries
 Delete Accounting
Entries

21. Smart Regular Deposit
 Collaboration

22. Smart Regular Deposit
 Attachments

23. Smart Regular Deposit
 Print Deposit
Authorization

24. Smart Regular Deposit
 Submit for
Workflow Approval
 Goes to
Treasurer

25. Smart Regular Deposit
 Deliver
Payments to
Treasurer

26. Smart Regular Deposit
 Treasurer Only
 Accounting Date
 Complete
 Gadget

27. Smart Regular Deposit
Money is in the Bank and
the Financial Reports are
Complete!

28. Smart Docs - Streamlined & Simplified Transactions

29. Smart Docs - Streamlined & Simplified Transactions
Smart Voucher!
Coming Soon to Napa County

30. Questions and Answers / Next
Steps

31. Thank You
For more information visit:
Copyright © 2013 Smart ERP Solutions, Inc.
smarterp.com