Key elements to approach planning for a Mega Event. Conference held in Moscow on October 23rd 2012, during International Automotive Forum. Feedback from UEFA Euro 2012 is also described.
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Mega Event Transport_UEFA Euro2012_Manelli_CITEC_Moscow
1. Mobility solutions
Transport Planning for Mega Events
Objectives, Challenges and Strategies to plan transport for Mega
Events: feedbacks from UEFA Euro 2012 preparation
Eng.Stefano Manelli –Mega Events Transport Expert
International Automotive Forum – October 22nd 2012
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Summary
1 1. Mega Events
2 What is a Mega Event?
3 Types of Mega Events
4 Target groups and level of service
5 Actors involved to deliver successful Events
2. Transport planning for Mega Events
Mega Event transport integration
National level
The demand equation
National/International, Host City, Venue accessibility and transport plans
Mobility solutions
3. UEFA EURO2012 debrief
Transport and mobility Working Group
The long road towards EURO2012
Public transport
Traffic perimeter
Last km accessibility and venue management
Airports
4. Conclusions
Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
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Citec Ingénieurs Conseils
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Mega Events
Mobility solutions
What is a Mega Event?
Types of Mega Events
Target groups and level of service
Actors involved to deliver successful Events
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4. Introduction: what is a Mega Event?
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League matches take place every week without major problems!
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What differentiates “regular” events with world or continental
tournaments?
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Mobility solutions
Significant share of foreign guests, officials, VIP, sponsor, fans and spectators
National and International scale
Much higher air + ground transport, accommodation, security and Host City
hospitality requirements
World media coverage with extremely high quality requirements
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Introduction: what is a Mega Event?
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Mobility solutions
UEFA Euro 2012 semi-final in Donetsk
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Target groups and level of service
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Mobility solutions
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The actors involved to deliver successful Events
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Mobility solutions
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Citec Ingénieurs Conseils
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Transport planning for Mega Events
Mobility solutions
Mega Event transport integration
National level
The demand equation
National/International, Host City, Venue accessibility and
transport plans
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Mega Event transport integration
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Mobility solutions
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Mega Event transport integration – EURO2012
1 General datas
2 Two countries – Ukraine and Poland
3 31 Matches in 8 Host Cities
16 National Teams
4 1.4 mln. tickets
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Scales of analysis
International accessibility and demand
Intercity transport and accessibility
Host City mobility plan
Venue last kilometre transport
Mobility solutions
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National level
1 The Host Country Governemental bodies shall:
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• Secure full support and cooperation to the delivery of transport infrastructures and
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services
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• Implement the relevant initiatives to maximise accessibility to the country and the
Host Cities.
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• Develop a national transport concept and demand analysis (multimodal)
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The demand equation
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4 Accommodation
5 Better Better accessibility
accommodation maximize the offer of
reduces the accommodation
requirements on the
airports
Mobility solutions
Airports Ground Transport
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National/International accessibility and transport planning
1 Airports:
2 Huge pressure on airports on Match days, in particular for Knock-out stage and final
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- Development on long term
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- New procedures and operational plans
- Slot coordination
- Night flight restrictions
Mobility solutions
Railways:
In countries such as Russia train is a traditional main carrier
- Promote the train for the national and intercity travellers
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National/International accessibility and transport planning
1 First set of activities proposed:
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• Assessment of exisistng situation in terms of infrastructure and services
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• Analysis of the multimodal expected transport demand, based on Event owner’s
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requirements
• Gap analysis and confirmation of the need for new or temporary infrastructures
New infrastructures are only motivated when a long-term plan with post-event legacy
Mobility solutions
can be proved.
Realistic development plan with clear budget and clear timelines
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Host City transport and mobility plan
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Mobility solutions
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Host City transport and mobility plan
1 The Host City shall be in charge of:
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Public transport and traffic management concept with «high quality transport
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system» linking major sites at Host City level
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Enhance and extend public transport operations to 24h for match days
Promote special transport fares and arrangements for spectators, guests and
Mobility solutions
organizers (free transport)
Provide information and guidance to spectators and visitors
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Host City transport and mobility plan
1 The Host City shall be responsible to develop:
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Mobility Plan
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Public transport operational plan
Free Transport implementation
Mobility solutions
Signage Plan and implementation
It is crucial that the Host City could organize a working unit dedicated to the Event,
with clear interfaces to the Organizer (staff and budget)
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Last km accessibility and Venue management
1 The event will take place in the stadium.
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The Venue management is under the Organiser jurisdiction
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Input on the stadium/venue surroundings come from the Organiser
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Coordination and clear definition of responsibilities on the stadium/venue is crucial
between the Host City and the Organiser
Introduction of the «Traffic perimeter» concept:
Mobility solutions
Traffic perimeter is the boundary around the venue where specific traffic
regulations, parking restrictions and dedicated traffic measures are applied
to allow the venue working on the match day
It is the interface to Host city mobility plan
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Last km accessibility – Traffic perimeter on Non Match Day
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Mobility solutions
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Last km accessibility – Traffic perimeter on Match Day
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Mobility solutions
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Citec Ingénieurs Conseils
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UEFA Euro 2012
Debriefing
Mobility solutions
Transport and mobility Working Group
The long road towards EURO2012
Public transport
Traffic perimeter
Last km accessibility and venue management
Airports
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The transport and mobility Working Group
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Mobility solutions
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The transport and mobility Working Group
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2 For the first time the UEFA Euro is hosted in Eastern Europe:
3 Host Countries and most Host Cities had much lower standard in transport
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infrastructure (and airports) and required very important improvements
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Much larger venues compared to UEFA Euro 2008 (+50% tickets)
No experience in hosting of Mega Sport Events in Poland or Ukraine
For these reasons, assessment and guidance to Host Countries and Host
Mobility solutions
Cities were required, in order to transfer knowledge and experience from
previous tournaments, provide uniform planning and guarantee required
standard on city transport services, in relation with the Tournament’s needs.
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The long road towards EURO2012
1 OPERATIONAL SETUP
STARTS
2 ACCOMMODATION
TRANSPORT-AIRPORT- TRAFFIC AND PEDESTRIAN
SIGNAGE STRATEGY Free Transport Initiative is
ASSESSMENT RELEASED implemented
3the preliminary experts
Host Cities are chosen based on PUBLIC TRANSPORT
PROJECT IS STAFFED
Implementation of specific
tournament traffic and pedestrian
Installation of traffic sign posts
Traffic Perimeter Operational
assessment. Host City already PTRN manager is appointed, signage. Plans are ready
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have a first proposal of mobility project planning and operational
structures established
Technical advise to Host Cities
started
Briefing of all stakeholders are
held on transport operations.
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TRANSPORT TRACKER TRANSPORT AND MOBILITY FREE TRANSPORT INITIATIVE TRANSPORT
SYSTEM STRATEGY RELEASED AGREEMENT AND SIGNAGE COORDINATION CENTRE
Implementation of list of transport Beginning of regular transport TENDER AND REPORTING
infrastructure and initiatives is workshops and technical visits to Preparation of agreements and Host Cities have coordination
tracked by UEFA revise the Host City Mobility launch of tender for provision of centre where UEFA PTRN
Concepts based on results of traffic signage Liaison Officer guarantee
transport tracker system proper exchange of
TRANSPORT OPERATIONAL information and
STRUCTURE STAFFED communication
Mobility solutions
Public Transport Liaison Officers
appointed
Tracking of infrastructure development plan Development of Traffic Perimeter
Operational Plan
Revision and approval of Host City mobility plans
HC signage plans
Implementation and ops readiness
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The long road towards EURO2012
1 Goal: achieve a high grade of mobility and a smooth, efficient and "stress-less"
2 transport system for spectators, visitors and residents
3 The working Group: UEFA, LOC PTRN/AIR Project Team, HC Teams, other
4 UEFA/LOC Teams
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The methodology: work together to develop and introduce a set of guidelines,
concepts and tools:
the "Mobility and Transport Strategy for EURO 2012";
the "Traffic and Pedestrian Signage Concept";
the "Traffic Perimeter Concept" including uniform technical maps and operational plans of the
Mobility solutions
stadium and its surrounding transport infrastructure;
the "Free Transport Initiative" (FTI) providing free transport on all HC transport networks for
match ticketholders on match day +12 hours on the following day, free transport on the same
networks for staff and volunteers from mid-May to mid-July 2012;
technical assistance to HC transport and airport teams for planning, implementing and executing
transport and traffic management (e.g. PTRN/AIR tracker tool);
Public Transport Liaison Officers and Airport Coordinators assigned to each Host City for the
final preparation and execution phase.
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Public Transport
1 Each Host City strongly re-enforced and extended its own public transport services for the
2 period of EURO 2012. Extra shuttle busses and trams were added on the connections
between airport, stadium, city centre and fan zone.
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Urban rail transport played a key role for stadium accessibility, as well. In Warsaw for
example all main sites (Airport – Fan Zone – National Stadium) were connected by a newly
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renovated and extended continuous railway line, which was a huge success. Ukrainian
Railways introduced new high-speed trains linking the four Host Cities on a daily basis during
the Tournament.
“Free Transport” for match-ticket holders and accredited staff has been introduced and
confirmed to be a big success again, and a great occasion of promoting public transport and
Mobility solutions
the event itself.
Temporary traffic and pedestrian signage had been produced and installed to guide
Tournament visitors: more than 10’000 signs and stickers overall.
Pedestrian accessibility to stadia confirmed the positive experiences from previous
tournaments.
The introduction of traffic perimeter and activities related proved very useful. Traffic perimeter
operational maps developed were an excellent tool for operational planning and for fine tune
of operations of all projects, to avoid incoherencies and conflicts in the vicinities of stadia.
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Traffic perimeter map
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Last km accessibility and venue management
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Phisical separation between vehicle and pedestrian flows on the access way
to the Stadium in Kyiv
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Last km accessibility and venue management
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Team Bus holding areas in Kyiv
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Airports
1 Due to the introduction of temporary new passenger handling procedures (fast lanes for
2 charter flights and dedicated "EURO lanes" for UEFA target groups), airport customers were
highly satisfied with the services provided. Immigration and customs authorities adopted as
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well their procedures to ease and speed up in- and outbound controls.
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Team, UEFA VIP, and UEFA staff charter flights benefited of very obliging services. For
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teams, pick-up at the aircraft became a standard and simple boarding procedures after the
matches facilitated considerably the timely return to their team base camp destinations.
A very good cooperation with National Air Authorities had been established: night flight
bans were lifted whenever necessary in Poland, in both countries the slot coordination scheme
has been applied temporarily and in Ukraine the APIS (Advanced Passenger Information
Mobility solutions
System) was used to exchange information between airlines and the border control services
Eight out of nine airports got new terminals and six airports put new or extended runways
into operations; all airports coped very well with high match day peaks and handled three to
four times more runway movements compared to regular daily operations.
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Airports – observed increase of passengers flows
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2 Airport Flights 2012 (in+out) Passengers 2012 (in+out) Comparison on same period 2012/ 2011
3 Warsaw 17’100 1’077’850 +17%
4 Gdansk 5’400 348’900 +45%
5 Poznan 3’100 200’100 +28%
Wroclaw 3’860 283’100 +40%
Kyiv-Boryspil 11’800 989’000 +14%
Donetsk 2’500 122’000 +60%
Kharkiv 750 53’000 +150%
Mobility solutions
Lviv 840 45’000 +200%
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Airports
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Kharkiv Airport during a match day
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Airports
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Kharkiv Airport temporary terminal during a match day
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Citec Ingénieurs Conseils
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Conclusions
Mobility solutions
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Conclusions
1 Key factors for the successful delivery of the Event
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Clear split of responsabilities between actors:
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Owner of event
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Organizer
Host Country
Host Cities
Other entities
Mobility solutions
Definition of a shared action plan with clear milestones and deadlines
Work at the different scales:
International-National
Host City
Venue (traffic perimeter)
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40. mobility solutions
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