1. Great ways to Get Personal in your Emails
Valueleaf Services offers us some best practices for creating more personalized emails that get
more opens and clicks.
Let’s be real: no one really enjoys feeling like they’re being marketed to. So as a marketer,
that’s why it’s your job to create an experience that makes your prospects feel like you’re
speaking to their specific needs and offering them a product or service that adds value to their
lives. When it comes to email marketing, the best way to make this possible is through
personalization. But how exactly do you make your email marketing ‘personal’?
Before Your Email
1. Create customer personas:
In order to better personalize your emails, the first thing you’ll need to do is understand the
characteristics of the people you’re targeting. Having well thought out buyer personas, the
visions of your ideal customers, is crucial, because it will influence how you target your
audience. As you’re crafting your personas, think about your best customers’ demographic
information, job level, specific pain points, and their goals. You may find that you have 3, 10, or
more of these ideal customers, and knowing them will enable you to start segmenting your
emails.
2. Ask the right questions on your forms:
Now armed with an understanding of your buyer personas, you can start asking questions on
your landing page forms that will help you begin gathering the information you need to help
you segment your leads. Ask yourself, what are the characteristics of each persona? Further,
what information will help your sales team sell? Knowing factors like business size, revenue,
location, B2B or B2C, job title, etc. can be very insightful when you craft the language and
content in the marketing messages that you send.

2. 3. Gather information from outside sources:
In addition to what you gather from your lead-capture forms, it’s also important to collect
additional information from sources like social media and your CRM. This information may
include lead intelligence such as a contact’s social media usernames on Twitter and Linked-In as
well as behavioral information such as what types of content they’ve downloaded on your
website, what emails you’ve sent them in the past, or whether they’ve spoken to a sales rep.
Ideally, if your CRM system and your marketing software are integrated, you can automate this
process. Once you have these types of information, you can use it to create better segments.
4. Segment, segment, segment!
Now that you’ve painstakingly gathered all this information, it’s time to use it! Remember,
nobody like feeling like a “lead.” Your prospects want to feel like they’re being spoken to as —
and actually engaging with — a real person. Slice and dice your list into smaller sub-lists using
specific criteria so you can craft personalized, targeted emails that better speak to all the
different types of contacts you have in your email database. In fact, in new data released for
the upcoming Science of Email Marketing webinar, HubSpot found that marketers with only
one email list generated a lower average click-through rate (7.3%) than marketers who
segmented their overall email database into 2 to 6 lists (8.3%).
5. Position your offers specifically for that segment:
Remember, the content and language you use within the email itself is just as important as the
effort you put into segmenting your sends in the first place. That’s why you need to make sure
that when you’re emailing a certain segment, the offers you promote — and the language you
use to promote them — align with the interests and needs of that particular segment.

3. In Your Email
6. Use a real reply-to email address:
The whole reason you’re sending a prospect an email is to engage them and get them to
respond, so why would you use noreply@company.com as the reply-to address in your emails?
Using a real person’s name like johndoe@company.com will not only help to make your emails
more recognizable and credible, but it will increase your open rate and also make your email
feel more personal.
7. Customize the sender name:
For the same reason, you’ll want to make sure that you customize the sender name in the
email. In a best-case scenario, use the name of the lead’s sales rep owner. Short of that, try to
use a name that a lead might recognize, like a well-known person in your marketing
department, or even your CEO.
8. Add personal information to the body of the email:
Whenever it makes sense, you should use personalized information inside the email. As a good
marketer, you’ve spent time and energy colleting rich information like about your leads like
their name, industry, etc., and including that information in your email body will make your
emails feel even more personal.
After Your Email
9. Keep your sales team up-to-date:
As a marketer, it’s important to coordinate with Sales. The last thing you want is for your leads
to get duplicate or competing emails from your marketing team and their individual sales rep.
Be sure your sales team is aware of the various types of email communication your prospects
are receiving. This can easily be done using a CRM.

4. 10. Keep track of who has opened and clicked:
Tracking opens and clicks are not only your way of knowing how well your emails are
performing, but they are also a powerful way to further personalize email content for your
prospects. If you can track opens and clicks for each email that you’ve sent to your prospects,
you can easily start building a profile of what types of content each prospect is interested in
receiving from you.
11. Think about when someone last received an email:
Don’t over-email your list. Know when you last emailed your contacts, and create blocked
(suppression) lists that prevent prospects you’ve recently emailed from getting too many
messages.
Valueleaf Services makes this whole process very simple for you. They have the database of
various industries and sectors of target audience to give you an effective campaign. Valueleaf
provides you with the Email Software as well, so you can segment them the way you want .
This way you can keep a track of everything and do the campaigns based on your needs and
convenience.
Valueleaf Services provides you with all the essentials required for an effective Email
Marketing Campaign. They are viz:
Attractive Email Template designing with HTML coding linking to your website
Spam Free Email Content
Database of target audience
Email Software which gives all statistics and reports.