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Power point book 2010
- 1. How to load PowerPoint
Go to the Start
Menu, select
AllProgramsscroll
down toMicrosoft
Office
thenMicrosoft
Office
PowerPoint 2010.
© Jacqui Sharp 2012 PowerPoint 2010 Page1
- 2. Quick Access toolbar
1. Add more shortcuts to 2. Click on More
your Quick Access Commands
toolbar Click on a button that
you might want to add to
Click on the your toolbar and click on
Click on any of the the button
choices not selected and
they will appear on the
Quick Access toolbar. 4. Some of the buttons added to this
example of a Quick Launch are
3. Click on Popular
Commands, click on the tab
that has the tool button you New Presentation
want to use. Open File
Click on the button, Insert Picture File
click OK when you have Insert a Text box
finished. New Slide
© Jacqui Sharp 2012 PowerPoint 2010 Page2
- 3. Creating a Presentation
This is your main toolbar, it is called a
Ribbon
There are some slight changes that you
could make
Click on View in the Menu Choices
Normal should be highlighted
You can adjust the zoom view of Click in the Ruler Box if it is not ticked
the page by clicking on the + or
the – symbols
© Jacqui Sharp 2012 PowerPoint 2010 Page3
- 4. Creating a Slide Background
Click on the Design tab Click on the Color button
on the Ribbon and you can change the
colour theme of the
Click on the one you template by clicking on a
like best. It will appear scheme.
on your screen. If you
don’t like that one,
then click on another
one. The template you
choose will be on every
slide.
Or choose a new
template by clicking on
Click on the drop down
arrow to see more
choices
© Jacqui Sharp 2012 PowerPoint 2010 Page4
- 5. Background Theme
Make changes to a theme by changing
the colour scheme (see page before)
Or change Fonts by clicking on the
Fonts button and choose a
font theme from the dropdown menu.
Add Effects by Change
clicking on the Background Styles
Effects button by clicking on the
and Background Styles
choose an effect button
from the and choose a style
dropdown menu. from the
dropdown menu.
© Jacqui Sharp 2012 PowerPoint 2010 Page5
- 6. Title Screen
Click and type in a title for your
presentation
Click in the next box and type a
subtitle.
All these slides in this example has a background graphic, if
there is a particular slide where you don’t want the
background graphic to show then click on the Design tab
and then click
© Jacqui Sharp 2012 PowerPoint 2010 Page6
- 7. New Slide
Click on the Home Tab,
and then click on the New
Slide button.
It automatically selects
the Title and Text layout.
(Later you can click on the
Drop down arrow next to
Layout to choose a
different layout, work with
this layout first)
© Jacqui Sharp 2012 PowerPoint 2010 Page7
- 8. Adding Information
Click in the Click to Add Title
Type ‘These were the things we
saw!’
Click in the Click to Add Text
Type Shells, press Enter
Type Sand, press Enter
Type Water etc
© Jacqui Sharp 2012 PowerPoint 2010 Page8
- 9. Make some changes
Enlarge the Text
Click once in the Text Box to
highlight the frame
Change the size of the Font by
clicking on the Large A
© Jacqui Sharp 2012 PowerPoint 2010 Page9
- 10. Save Files to Hardrive, Floppy drive or Memory stick (Vista)
1. Click on the Save button
on the Quick Access toolbar.
2. To save to Documents click
on Documents .
3. Type in File Name
and then click Save.
To save to Memory Stick, click on the
Save button, click on Computer in the
left hand paneland then double click
on Removable Disk . Click
Save.
© Jacqui Sharp 2012 PowerPoint 2010 Page10
- 11. Add aa Photo
Add Graphic
Click on the Insert Tab
Click on the Insert Tab
Click on Insert Picture button The Pictures folder will open; double click on
the photo you want to button
Click on Insert Clip Art insert
If the photo is too large for the page double click on it
A new sub menu will appear.
Type in the name of the graphic you would like to find (in this
case Shell).
Click on the Format tab
Click Go.
Under Scale, Height: type in a size at least all the graphics
The sub menu will change and youwill see half and Press Enter. If the photo is still
too big, repeat last two steps
available.
Move down to see more. page by clicking and dragging in the centre of the photo.
Scroll the photo on to the
Resize the photo by clicking and dragging on a
Click in the centre of the graphic.
The graphic will appear on your screen.
corner handle
© Jacqui Sharp 2012 PowerPoint 2010 Page11
- 12. Add a Photo
Click on the Home Tab, and then click on the
arrow next to the New Slide button .
Click on the Slide format that will show off the
whole photo (Title and Content, or Content
with Caption or Picture with Caption)
3. Click on the Insert Picture icon in the
Content box
4. Select a photo and click Insert
5. Resize photo in the usual way if necessary
© Jacqui Sharp 2012 PowerPoint 2010 Page12
- 13. Add text over the top
Click on the Insert Tab
Click on the Text box button
Drag a text box over the photo
Type in your text
If you want a coloured background, click on the Drawing Tools Tab
Change the background colours by choosing from Shape Styles
© Jacqui Sharp 2012 PowerPoint 2010 Page13
- 14. Add a table
Click on the Home Tab, and then click on the arrow next to
the New Slide button .
Choose Title and Content
Click on the Table button
Type in 4 in Number of Columns
Type in 3 in Number of Rows, click OK
Hint: when you first double click to add a table the Insert Table box has the first number highlighted, just
type 4 straight away and then press the Tab key, this will jump to the next box and highlight the number,
just type in your next number. You do not have to delete the number, when something is highlighted you
can type over it.
© Jacqui Sharp 2012 PowerPoint 2010 Step 14
- 15. Add information to a table
Click in each individual
cell to add information.
Change size and font by
highlighting text and
using toolbars.
Make the table bigger by
clicking and dragging on
the bottom of the table
© Jacqui Sharp 2012 PowerPoint 2010 Step 15
- 16. Format a table
To insert colours into your table, highlight
the cells you wish to colour, click on the
Home Tab, and select the arrow next to
the Shape Fill button and choose a colour.
Choose an auto formatted table by clicking on the Design Tab and
selecting a format or click on the arrow next to the formats to see
more choices.
© Jacqui Sharp 2012 PowerPoint 2010 Step 16
- 17. Insert and Delete rows
Click on the table.
Click on the Layout button on the Table toolbar.
Insert rows by clicking on
Insert columns by clicking on
Delete rows and columns by clicking on
© Jacqui Sharp 2012 PowerPoint 2010 Step 17
- 18. Add a Movie or a Sound
Click on the Home Tab, and then
click on the arrow next to the New
Slide button .
Choose Title and Content
Click on the Movie button
Navigate to your movie file, click
on it and click Open
Click on Automatically with the
next dialogue box
© Jacqui Sharp 2012 PowerPoint 2010 Step 18
- 19. View Buttons
NormalView SlideshowView
Here you can This is the button
write additional for playing your
notes below the slideshow on a
slide and view all full screen. Press
of the slides Esc key to move
down the side back to Normal
SlideSorterView View
View all your slides,
move slides or copy
slides to another
presentation
© Jacqui Sharp 2012 PowerPoint 2010 Step 19
- 20. Apply Transitions slide to slide
Click on the Transitions tab
Choose a Transition by clicking on one of these
or click on the drop down arrow
to select a different transition.
Running your mouse over the transitions will demonstrate how they look.
Change the speed of transition or Add a sound by clicking on
Decide how it will happen by selecting by mouse click or have happen
automatically by seconds.
Click on Apply to all slides if you want the same transition right through
otherwise click on each individual slide and choose a different transition for
each slide.
© Jacqui Sharp 2012 PowerPoint 2010 Step 20
- 21. Add effects to Bullet Points
Click on Animations
Click on the Bullet point slide in the main screen
Choose an effect
Click on the Animation Pane to make effects on each bullet point
© Jacqui Sharp 2012 PowerPoint 2010 Step 21
- 22. Add effects to Photos, Graphics or WordArt
Click on the photo, graphic or WordArt to select it
Select AnimationsTab
Choose an effect
© Jacqui Sharp 2012 PowerPoint 2010 Step 22
- 23. To play your slideshow
Click on the Slide show button or press F5 on the keyboard
Press Esc to exit the Slideshow
Or click on the button at the
bottom left of the screen,
select End Show from the
menu
© Jacqui Sharp 2012 PowerPoint 2010 Step 23
- 24. Link a page to another page using hyperlink buttons.
Hyperlink Buttons You will need to have all your slides prepared before
you can make links
Click on the Insert tab
Make a Home button that will
take you back to your Home
Page by clicking on the Shapes
button, scroll down to the
Actions button
Click on the House button. Click
and drag the button onto the
screen. The Action Settings
dialogue box will appear.
© Jacqui Sharp 2012 PowerPoint 2010 Step 24
- 25. Hyperlink Buttons
1. Click on the Hyperlink to and
select, which slide or file you want
to link the button to. In this case
we want to return Home so select
First Slide
2. Click OK
3. Test out the button by clicking
SlideShow button or press F5
Hint: Press Esc to go back to
editing slideshow
© Jacqui Sharp 2012 PowerPoint 2010 Step 25
- 26. Hyperlink Graphics
1. Insert a picture (it can be from any source you like)
2. Click once on the graphic to select it
3. Press Ctrl K on keyboard
4. Click on PlaceinthisDocument
5. Click on the slide you want to link to, click OK
6. Press F5 to view your new hyperlink, your mouse pointer
will change into a hand when you pass it over the graphic
© Jacqui Sharp 2012 PowerPoint 2010 Step 26
- 27. Hyperlink Text
1. Highlight the word or words that you want to hyperlink
1. Press Ctrl K on keyboard
2. Click on Place in this Document
3. Click on the slide you want to link to, click OK
4. Press F5 to view your new hyperlink, your mouse pointer will change
into a hand when you pass it over the words
The Hyperlinked text
will now be underlined
The Farmer went to open the gate and a different colour.
© Jacqui Sharp 2012 PowerPoint 2010 Step 27
- 28. How to make a Chart
Click on the Home Tab, and then click on the New Slide button
and choose TitleandContentSlide
from the Layout button then click on the InsertSmartArt
Graphic button
Click on the Hierarchy button, click on the OrganisationChart click OK
Type information, the box will change shape to fit the words
Type information in other shapes
Delete a shape by clicking on it and pressing Delete on the keyboard
To insert more shapes double click on one of the shapes
Click on AddShape and choose
© Jacqui Sharp 2012 PowerPoint 2010 Step 28
- 29. Make changes to the Chart
Make changes to the Make changes to the Make changes to the
Chart by clicking on Chart by clicking on Chart by clicking on
Layout and change the Layout and change the
layout (Run your mouse layout (Run your mouse
over them and you will over them and you will
Layout see a preview.) Click on see a preview.
and change the layout the arrow for more
choices.
Click on the Click on the
colours button SmartArtstyles and
and change the choose a chart.
colour of your Click on the arrow
chart for more choices.
© Jacqui Sharp 2012 PowerPoint 2010 Step 29
- 30. Convert to SmartArt
Convert bullet points to SmartArt
Click in a bullet point list, click on the Home Tab
Click on Convert to SmartArt, run your mouse over the
SmartArt examples and you will see previews in your
bullet point list, click on your chosen example
© Jacqui Sharp 2012 PowerPoint 2010 Step 30
- 31. Align Text in text boxes
1. Click in the text boxes
2. Click on the Align Text
button on the
Home Tab
3. Choose an alignment
4. repeat for other
text boxes
© Jacqui Sharp 2012 PowerPoint 2010 Step 31