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1. Advantages and Tips to a Toll Free Virtual Office
Small businesses, home-based businesses and self-employed individuals have discovered toll
free virtual office systems. They are finding that there are many advantages over a static toll free
number from the Bells including features, flexibility and cost. Here are just a few of the
advantages as well as things to look for in a toll free virtual office provider.
SMALL BUSINESS AND SOHO ADVANTAGES
Advantage No. 1: Look Bigger.
If you want your small business to look bigger than it is, a PBX (Private Branch Exchange) with
a professional main greeting and dial by name directory would help. Unfortunately, these
systems cost thousands to install and even more to maintain. But you can accomplish that same
professional image with a toll free virtual office for literally pennies a day.
Most toll free virtual office systems come standard with multiple extensions. If you are a one-
man-band, you don't have to sound like one. Give your callers options such as; 1 for sales, 2 for
billing and 3 for support. It does not matter that all extensions lead to you. Studies show that
consumers perceive companies with a toll free number as being larger and more established.
Give your customers the sense of security they are looking for with a toll free number of your
own.
Advantage No 2. Freedom of Movement.
Break out of your brick and mortar office with a virtual office and you will free yourself up to go
out and get new customers without leaving your current customers to fend for themselves. With a
virtual office you can forward your calls to your office phone, home phone or even your cell
phone so you never have to miss a call.

2. If your physical business is not in North America, but your customers are, a toll free virtual
office is the perfect way to keep your business growing. You can transfer your calls anywhere in
the world and even get your voicemail messages through email or an online access panel.
Got the latest bug that's going around? Telecommute. With a toll free virtual office even the
receptionist can work from home. Virtual offices make it possible to transfer calls to other
extensions or numbers, send people to voicemail, and manage messages online.
Having your voicemail delivered to your email is a perfect solution for busy people and email
addicts. You no longer have to be by the phone to get voicemail. An added benefit is that the
message, which is in a file similar those used on MP3 players, can be stored indefinitely on your
computer.
Advantage 3. Cost
A PBX is way too costly for most small or home based businesses. A toll free virtual office on
the other hand easily fits into even the smallest budgets. Most systems range between $10-$50,
depending on the functions and features you choose. Features such as call waiting, caller ID, on
hold music, call forwarding, and multiple ring-to numbers are usually costly extras with landline
service. With most systems those features come standard.
FINDING THE RIGHT PROVIDER FOR YOU
Toll Free Virtual Office Tip # 1 - Go With An Established Company.
Paramount to getting new business, as well as keeping the business you have, is making sure
your customers can get the information they need, whether that is from you or an automated
system. You can't afford to have your calls not get through or to have dropped calls. One way to
make sure you are going to have a reliable system is to go with a reliable provider. An
established company will have remained in business, while others have gone by the way side, for
one reason - they are good at what they do.
Toll Free Virtual Office Tip # 2 - Service Backed By a Promise
Go with a service that has a 30-day money-back guarantee, or even better a free trial. This will
allow you to try out the system without worry. If you find that it doesn't suit your needs, you are
free to cancel and get your money back.
Toll Free Virtual Office Tip # 3 - Toll Free Number Portability

3. A company that knows you are going to be happy with their service will be confident enough to
offer you the opportunity to take your number with you if you are not. You can put your new toll
free number on your business cards and marketing materials without worrying that you may have
to change your number later.
Thousands of small and home based businesses have discovered that meeting room systems are
good for their business. These systems give them a professional image, the flexibility and
freedom to do business wherever they are and much more for a price that is within even the
smallest budgets. It's worth it to take a look at how your business can benefit as well.