A presentation on why your ECM system should play well with others.

1. ALFRESCO ©
A tale on why your ECM system should play well with others...

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3.892.179.868.480.350.000.000
new digital information bits
created in 2008

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SO WHAT ?
‣ We live in the information age
‣ Information = power
‣Information is treated and governed as a
valuable asset within my organisation.
‣ Within my organisation, the right
information gets to the right people at the
right time

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5.350 $ for a
10 Mb hard
drive system
average yearly
income was
10.121 $

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“By 2020, the digital universe will be
44 times the size it was in 2009.”
Source: IDC Digital Universe White Paper, May 2010

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2009 2020
Source: IDC Digital Universe White Paper, May 2010

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YOU ARE HERE

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YOU ARE HERE
INFORMATION
New search to
Ways to add st ols
r ucture to unst
New storage a r uctured data
nd information
More complian mgt techniques
ce tools
Better security

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#1 ECM SYSTEM
247 billion emails are sent each day.
That's one email every 0.00000035 seconds.
So in the time it takes you to read this sentence, some 20
million emails entered cyberspace

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YOUR DIGITAL SHADOW
http://www.emc.com/digital_universe

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SOCIAL MEDIA
• Wikipedia currently has more than 13 million
articles in more than 260 different languages. The
site attracts over 60 million unique users a month
and it’s often hotly debated that the information
it contains is more reliable than any printed
Encyclopaedia.
• Formed in 2004, Flickr now hosts more than
3.6 billion user images
• The most recent figure of blogs being indexed
by Technorati currently stands at 133 million.
The same report into the Blogosphere also
revealed that on average, 900,000 blog posts are
created within a single 24-hour period.

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SOCIAL MEDIA
• 20 hours-worth of video is uploaded to Youtube
every single minute.
• Facebook has more than 250m active users
globally, half of which log in daily. Every single
month, more than a billion photos are uploaded to
Facebook. More than 50 translations are available on
the site, with more than 40 in development.
• Over the past twelve months, Twitter’s year-on-
year growth rate has broken the 1000% barrier. Over
50% of all updates are published using mobile and
Web-based tools, other than Twitter.com’s own
website.
• 80% of companies use, (or are planning to use),
LinkedIn as their primary tool to find employees
during the course of this year. The site has just
celebrated reaching its 45-millionth membership.

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SHARED FOLDERS
Structure versus Metadata
Indexing and searching
Control over content
Versioning and archiving

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1st Generation CMS
PROPRIETARY
ACCESSIBILITY

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ECM CHALLENGE

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WHAT MATTERS?

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HTTP JCR
FTP OpenSearch
CIFS CMIS
WebDAV ...

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•OASIS Standard
•Bridging content silos
Content Centric Application
•Market enabler for
content centric
Standard SOA Interface (REST, WS)
application
CMIS
Implementation
Alfresco CMIS
CMIS
CMIS
Implementation Implementation
Implementation
Other Other
Content and Other
Metadata in
proprietar y
form

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OPEN SOURCE
New Features 3.3
• CMIS 1.0 Compliance
• Content Repurposing &
• Enhanced Repository Replication
Web Deployment
• Enhan ced Google-like advanced search
TM
TM, Lotus Connections
• Lotus Quickr TM
and Lotus Notes
• Google Docs Integration

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SEARCH
Knowledge workers lose 30 to 40% of their time
searching for information and not finding it.
[Gartner]

22. • DON’T
• TAGGING,
• STRONG
• CONTENT
©
SEARCH
PUSH, PULL
METADATA, INDEXING
SEARCH CAPABILITIES
TYPE AGNOSTIC

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SECURE

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MOBILE
Over the next four years, 600 million more
people will become Internet users.
Nearly two-thirds of all Internet users will use
mobile devices at least some of the time.
Over the next four years, mobile users will
grow by a factor of 3.0.

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Conclusion
’s
• Start with a g ood information architecture - it
all about your information
• Information Class ification and Interaction Patterns
se an
• Select th e ‘right’ tool - make sure to choo
open solution
• Work with specialis ts - its more than technology
alone
nty
• Think big, start small, iterate ple takes
• Learn from re al experience, and from your mis

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DEMO

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Recruitment flow Demo
Collaboration
- Document Library
Download Application form Process content and Download Company
- Wiki
from Company Portal upload to Alfresco documents from Alfresco
- Forum
via the Portal
- Calendar
- Links
© ACA IT-SOLUTIONS WWW.ACA-IT.BE DELIVER BETTER SOLUTIONS FASTER

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Recruitment flow Demo
Stijn Ine Piet
CTO HR Job Applicant
© ACA IT-SOLUTIONS WWW.ACA-IT.BE DELIVER BETTER SOLUTIONS FASTER