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How to Complete
a Project on Time
and Under Budget

daniel schutzsmith
Presentation Slides
& Worksheets:

http://rgd.graphicdefine.org
What is Project
Management?
Project Management
organizing and managing
resources so they deliver all
the work required to
complete a project within
a defined scope, time,
and cost constraints
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Project Management Defined




              Cost
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Project
Phases
Project Phases




                 4 D’s
Project Phases


1. Discovery
Project Phases


1. Discovery
2. Design
Project Phases


1. Discovery
2. Design
3. Develop
Project Phases


1. Discovery
2. Design
3. Develop
4. Deploy
Project Phases


Discovery
• Kick-off Meeting
• Research
• Gather Requirements
• Technical Specs
• Project Planning
Project Management Apps


    Microsoft Project




       Studiometry
Project Phases


Design
• Wireframes / IA
• Design Comps &
  Revisions
• Interactive Design
Project Phases


Develop
• Programming
• Send to Printer
• Vendor Integration
• Alpha & Beta Launch
• Testing
Project Phases


Deploy
• Project Launch
• Style Guide / Manual
• Wrap-up Meeting
• Possible Additions
• Track Success
Project
Methods
Project Methods




          Agile
           vs.
         Waterfall
Project Methods


Waterfall
based on a fixed length
of time. clear project
end. traditional project
plan.
Project Methods


Agile
based on short, task
oriented periods of
time. project end is
harder to define.
Managing
 Talent
Managing Talent




    Assign Tasks
    + Objectives
Managing Talent




        Check in
        Regularly
Managing Talent




       Let People
        Screw Up
Managing Talent




   Preach Time
   Management
Managing Talent




   Weekly Status
    Meetings
Managing
The Client
Managing the Client




Set Expectations
        +
Define Objectives
Managing the Client




 Keep Consistent
 Communication
Managing the Client




 One Channel of
 Communication
Managing the Client




        Be Honest
Managing the Client




        Be Honest
Managing the Client   Imp
                         Sup
                              er
                          ort
                              ant
                                  !




      Under
     Promise
Managing the Client   Lik
                          e fo
                      Rea      r
                          lz!




        Over
       Deliver
When Shit
Goes Wrong
When Shit Goes Wrong




    Stay Focued
When Shit Goes Wrong




   Remain Calm
When Shit Goes Wrong




      Don’t Act
     Too Quickly
When Shit Goes Wrong




        Rely on
       Your Team
When Shit Goes Wrong




        Make a
       Calculated
        Decision
When Shit Goes Wrong


   Realize that
  Something Will
    Have to be
    Sacrificed
When Shit Goes Wrong




   Don’t Play the
   Blame Game
When Shit Goes Wrong




            Learn
           From It
One Final Tip
One Final Tip

Keep a Playbook
For every project log the total
hours, players, profit/loss, things
learned, strengths, weaknesses,
and so on. This will help you
and your employees
understand what projects you
like and why.
One Final Tip
Presentation Slides
& Worksheets:

http://rgd.graphicdefine.org

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How to Complete a Project on Time and Under Budget