Tl Recruit360 Features V1.3

Evolving e-recruitment technology

Talent Logix Recruit 360 Features v. 1.3

Talent Logix is a leading provider
of on-demand e-recruitment software.
With a wealth of experience in our field,
we are able to offer companies of all sizes
a truly integrated approach to their
recruitment processes.
Our easy to use and simple-to-implement
solutions are both intuitive and flexible, and
just as importantly, they really deliver results.

We provide:

Recruitment consultancy
Vacancy management
Candidate management
Agency management
Online applications
Automated telephone interviewing
Candidate talent banking
Management information
HR alignment & on-boarding

Candidate Engagement Standard / Optional Feature Description

Career Website / Portal Standard Careers web portal integrated with
corporate website
Career Website Multi-lingual Optional Multi-lingual website
Customised Career Website Optional Using HTML, XML and microsites
Vacancy Search Standard Search capability allowing
candidates to search for
vacancies by:
• Keywords
• Salary range
• Job title
• Region / location
• Business unit / department
• User defined

Job Alerts / Notifications Standard Email job alert notifications
allowing candidates to set up
alerts for new vacancies
relating to:
• Region / location
• Salary range
• Business unit / department
• Job title

Source Management Standard / Optional Feature Description

Job Posting Channel Standard Allows users to post vacancies to
an external careers website.
Multiple Job Posting Channel Optional Allows users to post single or
multiple jobs to single or multiple
job boards.
Publish to Print Channel Optional Allows users to post the job advert
into third-party newspapers via
Papirfly, and others. This will be
in format and will be posted to
specific publications.

www.talentlogix.co.uk Page Tel: 0844 994 3100

Candidate Applications Standard / Optional Feature Description

Application Form Template Standard A master template will be created
for the client which includes
mandatory and non-mandatory
fields.
Bespoke Application Forms Standard Application forms for various
vacancy types. Questions can be
mandatory or non-mandatory, and
weighting can be applied to each
question if required. Candidates
should complete the form within a
time set by the client. Each form
can then be saved as a template.
Upload CV Standard Candidates are able to upload
their CV either against a live
vacancy or to show interest
in future vacancies when
they become available. The
administrator can search against
CVs in the database to check for
suitable candidates when a new
vacancy is created.
Upload Covering Letter Standard This enables the candidate to
upload a covering letter with their
application.
Upload Candidate Picture Standard This enables the candidate to
upload a recent picture with their
application or CV upload.
Upload References Standard Candidates are able to upload
references as part of their
application.
Add a New Candidate Standard Allows a user to add a candidate’s
details directly into the candidate
database using the ‘create
candidate’ tool.
Candidate Delete Standard This allows candidates to self-
delete their details from the
candidate database


Sort and Select Standard / Optional Feature Description

Add Questions Standard Add additional questions or
assessments to the application
process. The recruiter can set up
intelligent screening processes
to filter out applicants who do
not meet the minimum score or
criteria. Candidates can then be
filtered by score. Questions can
be created for a number of
different purposes including:
Internal and external candidates.
Online Assessments Standard Create templates for various
competency or knowledge-based
assessments.
Online Assessment Multi-lingual Optional Create competency assessments
in various languages.
Interactive Voice Assessments Optional Allows the recruiter to set up
an alternative self-service voice
channel for applications or
assessments using automated
telephone processes.
Online Assessments Third Party Optional Allows the recruiter to integrate
third party assessments into their
recruitment processes including:
Thomas International, SHL, Click
a Test and Cut-E.
Online Assessments Bespoke Optional Allows non-standard integration
into other third-party assessments.

Upload Assessment Notes Standard Allows the recruiter to upload
documents and notes against a
candidate’s details.
Emailing Applications Standard Allows applications and
assessments to be emailed to line
managers for review.
Line Manager Access Standard Allows recruiters to set up access
for line managers to access
selected candidates’ details
through the application for review.
These can be scored and ranked.
Additional Question Candidate Optional Allows recruiters to classify
Classification candidates classification
with key competencies and
identified through additional
search capability.


Vacancy Management Standard / Optional Feature Description

Vacancy Management Standard Create new vacancies. Setting up
new roles the recruiter is able to
assign:
• Vacancy owners
• Role details
• Location/s
• Number of positions
• Agency assignment
• Job board assignment
• Application process
• Authorisation process
• Advertising assignment
• Correspondence methods
• Estimated cost to hire

Vacancies can be set up to allow
line manager access to selected
candidates.
Multi-lingual Vacancy Management Optional Allows use in multiple languages.
Job Role Templates Standard Allows an organisation’s job roles
and descriptions to be stored
in the database for use on new
vacancies.
Project Folder Standard Enables a user to upload
documents and add notes to each
vacancy file.
Vacancy Authorisations Standard Allows the user to create
authorisation processes within
an application then notify each
authoriser by email. Authorisers
can then authorise online.


Candidate Tools Standard / Optional Feature Description

Candidate Career Portal Standard Candidates can register through
the corporate career website and
apply for vacancies, email jobs
to a friend or save to their job
favourites. Registered candidates
can be kept informed of new
vacancies as they are posted.
Through their portal or by email
candidates will be notified of
any tasks or reminders they
need to action.
Interview Allocations Standard Recruiters can offer interview
slots to candidates through
the candidate portal, giving
candidates time / date slots to
choose from. Recruiters can also
make use of email timeslots to
offer candidates interview times
by email. Candidates can either
accept or decline these times and
request alternative interview slots.


Talent Bank Search Standard / Optional Feature Description

Talent Bank Search Standard Recruiters can search for
candidates in the ‘Talent Bank’
identifying candidates that match
any vacancy. Candidates can then
be assigned to any vacancy for
consideration. Search by:
• Name
• Application date
• Profession
• Salary range
• Location
• Test scores

If required, recruiters can set up
additional search fields upon
configuration of the application.
Key Word Search Standard Recruiters can also search for
talent using free text to search for
suitable candidates in the ‘Talent
Bank’.
Apply for a Vacancy from a Search Standard Recruiters can assign a candidate
to any vacancy from a search.
Parsing Optional Solution providing a robust
parsing engine that reads
resumés contextually and extracts
hundreds of key facts that are
then categorised and analysed,
resulting in searchable XML
records for user convenience.


Reports Standard / Optional Feature Description

Reporting Dashboard Standard Standard report templates
including:
• Pipeline
• Activity
• Diversity

Further Action Report Standard Task and email reminders to
recruiters when candidates have
not been actioned.
Progress Reports Standard Vacancy status reports showing
recruitment activities and
tasks warning recruiters of any
bottlenecks or issues.
Applicant Lists Optional Ability to create data exports
and extracts for specific fields on
candidates or vacancies to third-
party applications such as HR or
Payroll.
Web Services Optional Option to extract data from the
system through a web service
enabling integration into third-
party HR Reporting or Payroll
systems.

Offer Management Standard / Optional Feature Description

Employment Documentation Optional Allows the recruiter to create
and make use of templates of
contract documents, with mail
merge fields to allow the creation
of employment contracts which
can then be printed and posted
out to candidates.


HRMS Integration Standard / Optional Feature Description

HRMS Integration Optional Achieved by integrating using web
services.

Diversity Reports Standard / Optional Feature Description

Diversity Reports Standard Reports on age, gender or ethnic
background.
Candidate Anonymity Optional Recruiter can remove candidates’
personal details from line manager
access.

DDA Compliance Standard / Optional Feature Description

Website Accessibility Standard Career portal will be created to
conform with a minimum 1 (A) of
the W3C accessibility guidelines.


Offer Management Standard / Optional Feature Description

Personal Users Standard The user’s personal information,
access levels and log-in details.
Other User Access Standard Allows an administrator user to
view other users’ access to the
system, including contact details.
Organisational Hierarchy Optional Organisation’s information
including contacts, departments,
locations, logos and images.
User Access Levels Standard • Complete access
(super users)
• HR Manager access
(HR head access)
• Administrator access
(recruiter)
• Limited access
(hiring or line manager)
• Agency access
(limited to view only)
Application Form Template Standard Enables admin users to create/
edit new or existing application
templates.
Vacancy Template Administration Standard Enables admin users to create/edit
new or existing templates.
Additional Question Administration Standard Enables admin users to edit/create
additional questions on templates.
Help Files and Guidelines for Users Standard Online help and guidelines for
- Standard using the standard application.
Help Files and Guidelines for Users Optional Online help and guidelines
– Non-standard to use for a customer-specific
application.

www.talentlogix.co.uk Page 10 Tel: 0844 994 3100

Security and Privacy Standard / Optional Feature Description

User Password Setup Standard Setup of user with secure user
name and password access
Enhanced Password Protection Optional Forces the password to be a
combination of upper and lower
case and numerical digits.
Inactive Password Standard Administrators can set a password
expiry time on user profiles.
Incorrect Password Lockout Standard The user is locked out if they
attempt to log in using the
incorrect password more than
three times.
Session Time Out Standard The user is timed out after 30
minutes of inactivity.
Enterprise Session Encryption Standard Provides secure data protection
(SSL or 128) whilst in transit between users and
websites.
Periodic Password Resets Standard The system administrator can set
up the system to force password
resets periodically.
Manual Password Resets Standard The system administrator can
manually reset passwords when
required.
IP Filtering Standard Each session needs to be on the
same IP address for the duration
of the session.
Cookie Consistency Standard A user cannot email the URL of
a back-office session to another
user, thus preventing access to the
application without logging in.
Archiving Standard System will delete those
candidates who do not update
their details within a specific time.
The system will purge out an
out-of-date record but will email
the candidate before the record is
removed.
CAPTCHA Malicious Attack Optional Ensures that all new candidate
Protection registrations are genuine and
prevents account harvesting
scripts.


Recruitment Workflow Standard / Optional Feature Description

Recruiter’s Dashboard Standard Users have a unique dashboard
upon logging into the application,
showing an overview of the
vacancies, calendar events, tasks,
candidate details, favourites and
reports assigned to them.
Vacancy Details Standard Details all vacancies being
managed at user level. This
outlines vacancies that are draft,
authorised, finalised, live and
expired. Within each vacancy’s
listing are details of the processes
assigned to the vacancy, such as:
• Application process
• Candidate applications
• Authorisation process
• Advertising source/s
• Agencies
• Costs
• Documents

Recruitment Calendar Standard Details of all recruitment
activities that the user is
responsible for, displaying
details such as interview times /
dates, assessment days,
interview slots for interviewer /
line managers.
Talent Bank Standard Stores speculative candidate
registrations and CVs for future
recruitment activity, with full search
functionality.
Candidate Records Standard Candidates’ records are stored
within the system database.
These records could include
contact / personal information,
applications completed,
correspondence, notes and details
of any applications completed,
including stage and rating.


Recruitment Workflow (cont.) Standard / Optional Feature Description

Standard Workflow Standard Recruitment process contains:
• Application / CV rating
• Invite to assessment
• Invite to telephone interview
• Invite to first interview
• Invite to second interview
• Invite to further assessment
• Job offer
• Hire

Rejections:
• Automatic rejection
• Manual rejection
• Reject following telephone
interview
• Reject following first interview
• Reject following second
interview
• Candidates that withdraw

Correspondence Library Standard A library of standard documents
and templates for use in
correspondence with candidates.
Documents can be added or
edited by the administrator.
Communications Library Standard Area where standard documents
and templates are controlled.
Candidate Documents Standard Ability to upload candidate-
specific documents and
correspondence.
SMS Correspondence Optional Recruiters are able to
take advantage of SMS
correspondence to keep candidate
engaged and to send reminders/
alerts. Users can also type in
SMS messages or use SMS
templates for individual or groups
of candidates.


Recruitment Workflow (cont.) Standard / Optional Feature Description

Employee Record Optional This feature enables users to
identify a list of employees that
have been hired through the Talent
Logix system. Recruiters can
search for employees by various
search criteria.
Column Editor Optional Users can hide field columns or
reveal additional functionality
to edit the system’s data views.
These preferences can be saved
for later use by the user.
User Access Standard Set up user authorisation and
access levels. Examples include:
• Complete access (Super user)
• Mid-level access (HR/recruiter)
• Limited access (Line manager)

Configurable User Access Standard Access levels for users can be
configured to allow read/write
access or access to certain
departments or campaigns /
vacancies.
Interview Administration Standard Recruiters are able to invite
candidates to interviews at a
specific time / date, or contact
groups of candidates to invite
them to attend assessment
centres. Users can also set up
interview slots for the candidates
to select their own preference
through the candidate portal.
Groups of candidates can be
contacted with suggested
interview slots which they can
either accept, reject or suggest
an alternative time/date.
Recruiters can also send further
details to candidates, such as
special requirements, requests,
directions or maps.


Recruitment Agency Standard / Optional Feature Description

Agency Clients Standard Allows users to view a list
of approved agencies with
associated specialisms.
Agency Management Standard Users can hide field columns or
reveal additional functionality
to edit the system’s data views.
These preferences can be saved
for later use by the user.
Agency Logo Standard Allows users to add agency logos
to agency records.
Agency Terms and Conditions Standard Users can add agency terms and
conditions to agency records.
Vacancy Access Standard Users can select an agency from a
list of approved agencies or create
a new agency to recruit candidates
for a specific vacancy / vacancies.
Multiple Vacancy Access Standard Allows recruiters to select multiple
agencies to recruit for a specific
vacancy / vacancies.
Headhunter Candidate Updates Standard Allows recruiters to keep certain
candidate records updated
and alert them when a suitable
vacancy become available.
Candidate Search Standard Allows agencies to search on
all candidates that they are
managing.
Candidate Duplication Standard Avoids duplication by highlighting
to the recruiter if candidates are
submitted by an agency as well
as directly by the candidates
themselves.
Recruitment Calendar Standard Allows agencies access to set
up interviews and view calendar
events on behalf of candidates.
Agency Candidate Application Standard Allows agencies to submit
applications on behalf of
candidates.
Agency CV Submission Standard Allows agencies to submit CVs on
behalf of candidates which can be
reviewed manually or by key word
/ content search.
Hires Standard Allows agencies to view reports on
hires including, application date,
time to hire, client, vacancy and
recruiter.


Find out more If you like what you’ve seen here and want to know more
about how our e-recruitment solutions could help transform
both your HR function and your wider commercial performance,
please don’t hesitate to contact us for an informal chat or to
arrange an online demonstration or a no-obligation visit from
one of our team.

Tel: 0844 994 3100
Email: info@talentlogix.co.uk
Web: www.talentlogix.co.uk

www.talentlogix.co.uk info@talentlogix.co.uk Tel: 0844 994 3100
Talent Logix Limited, No. 2 Wellington Place, 4th Floor, Leeds, LS1 4AP

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