1. MEANINGFUL RESULTS:
5 TOOLS TO INCREASE YOUR PRODUCTIVITY AND ALLOW
YOU MORE TIME TO SPEND WITH FAMILY AND FRIENDS AND
CREATE MORE OPPORTUNITIES TO GIVE MEANINGFUL
SERVICE.
2. SALES AND MARKETING
MANAGEMENT - 1928/1988
AVERAGE SALES PERSON IN 1928
SPENT 90 MINS/DAY SELLING OR
20% OF THEIR DAY
60 YEARS LATER, WITH ALL THE
ADVANCES IN TECHNOLOGY, THE
1988 AVERAGE SALES PERSON
STILL ONLY SPENT 90 MINS/DAY
SELLING OR 20%.
3. FAMILIES AND WORK INSTITUTE -
2001
55% OVERWHELMED BY HOW
MUCH WORK THEY HAVE TO DO
45% FEEL THEY CARRY TOO MANY
JOBS AT ONCE AND MULTI-TASK
TOO OFTEN JUST TO KEEP UP
59% DO NOT REFLECT ON OR
PERFECT THE WORK THEY DO
90% WORK “TOO FAST” AND “TOO
HARD” AND “NEVER HAVE ENOUGH
TIME TO DO A JOB RIGHT”
4. NATIONAL SLEEP FOUNDATION
63% OF AMERICAN
ADULTS GET LESS
THAN 7 HOURS SLEEP/
NIGHT
DIRECT CORRELATION
TO NUMBER OF HOURS
WORKED
QUALITY OF WORK
OVER TIME HAS
DIMINISHED
5. PROUDFOOT CONSULTING
COMPANY 2003
Traveling - 30%
Active Selling - 10%
Prospecting - 10%
Downtime - 7%
Problem Solving - 16%
Administration - 27%
6. 5 TOOLS TO INCREASE
PRODUCTIVITY
1. TAKE IN INFORMATION
FASTER/SMARTER
2. MAKE AND USE LISTS
3. SET AND RESPECT
BOUNDARIES
4. TOUCH IT ONCE AND
THE “2 MINUTE” RULE
5. KNOW WHAT YOU’RE
WORTH
7. TOOL #1 - ABSORB INFORMATION
FASTER/SMARTER
LEARN TO SPEED READ.
CAR COLLEGE.
LISTEN WHILE EXERCISING.
READ AT LEAST AN HOUR A DAY.
FIND WAYS TO LEVERAGE YOUR
TIME.
8. HOW TO TAKE IN MORE FASTER
WWW.ZAPREADER.COM
WWW.AUDACITY.COM
9. TOOL #2 - MAKE AND USE LISTS
YOU WILL GET MORE DONE.
DO THE HARDEST THINGS FIRST.
MANY DO THE OPPOSITE (POOR
PSYCHOLOGY).
LISTS TOO LONG AREN’T GOOD
EITHER.
PLAN YOUR LISTS THE NIGHT
BEFORE.
ENLIST THE POWER OF YOUR UNCONSCIOUS MIND WHILE
YOU SLEEP.
10. RULE #3 - SET AND RESPECT
BOUNDARIES
THE HARDEST THING TO DO IF
YOU ARE NOT FOCUSED.
YOU WILL BE TESTED TO BEND.
PROFIT LIES WITHIN YOUR
BOUNDARIES.
IF YOUR BOUNDARIES GET RUN
OVER, MORE THAN LIKELY
YOU’RE RUNNING OVER
SOMEONE ELSE’S.
IF IT’S NOT SCHEDULED IT’S
NOT GOING TO HAPPEN.
11. ISAAC'S STORY
ONE OF MY COACHING CLIENTS.
NEWLY WED, DROP-DEAD BROKE
AND WORKING AS A PROPERTY
MANAGER.
RECEIVED CALLS 24/7 - NEEDED TO RESPECT HIS
BOUNDARIES.
CREATED SCARCITY OF AVAILABILITY
WENT FROM 60% VACANCY TO NO VACANCY IN 9 MONTHS
WITH A 2 YEAR WAITING LIST WHILE RAISING THE RENT 3
TIMES.
12. RULE #4 - TOUCH IT ONCE AND
THE “2 MINUTE” RULE
READ EMAIL AND LISTEN TO MESSAGES ONLY WHEN
YOU HAVE THE TIME TO DO SOMETHING ABOUT THEM.
ONLY TAKE SCHEDULED CALLS.
ARE YOU “EASILY ACCESSIBLE” OR “STARVING FOR
BUSINESS”?
IF YOU CAN DO IT IN “2 MINS” OR LESS - DO IT!
WORK ON WHAT’S ON YOUR DESK AND USE YOUR
DRAWERS FOR THE REST.
13. RULE #5 - KNOW WHAT YOU’RE
WORTH
KNOW YOUR HOURLY RATE.
DIVIDE YOUR ANNUAL INCOME BY 1760
(2 MONTHS OFF) AND THEN MULTIPLY
BY PRODUCTIVITY RATIO.
$75,000/1760 = $42.61 X 60% = $25.57
DO NOT DO ANYTHING THAT YOU WOULDN’T PAY
SOMEONE $26 DOLLARS TO DO . HIRE IT OUT!
IF YOU DON’T KNOW WHAT YOUR TIME IS WORTH, YOU
CANT EXPECT THE WORLD TO EITHER.
14. LEARN CONTROL
PEOPLE ON AVERAGE WASTE 8
WEEKS A YEAR COPYING,
FAXING AND FIXING BROKEN
MACHINES.
IF YOU ABSOLUTELY CAN’T
HIRE IT OUT, SET A TIME TO DO
ALL YOUR FAXING/COPYING
ALL AT ONCE.
SAME GOES FOR EMAILING AND RETURNING VOICE
MESSAGES, HAVE A SET TIME FOR EACH.
15. -BONUS TOOLS-
PATTERN OF OVERWHELM.
LIFE PLAN - REASON/WHY YOU
DO WHAT YOU DO.
LIVE LIFE IN TERMS OF WHAT
YOU WANT TO DO NOT WHAT
YOU HAVE TO DO.
COLORED TIME VS. WHITE TIME.
18. MEANINGFUL SERVICE
READ TO THE BLIND EVERY
MONDAY EVENING FROM 6-7
P.M.
WEEKLY COUNSEL VICTIMS
OF SEXUAL ABUSE AND
DOMESTIC VIOLENCE.
STARTED A SCHOLARSHIP
FUND FOR UNDERPRIVILEGED
COLLEGE STUDENTS.
I WAS ONCE ON THE
RECEIVING END OF SUCH
KINDNESS.
19. WRAP UP
1. COLLECT INFORMATION FAST.
2. MAKE PLANS TO IMPLEMENT THAT INFORMATION.
3. STAY FOCUSED AND ON TARGET WITH WHAT YOU’VE
LEARNED
4. CREATE SYSTEMS TO ALLOW YOU TO STAY ON TRACK.
5. WEIGH EVERYTHING YOU DO AGAINST WHAT YOU PAY
YOURSELF.
6. LOOK FOR WAYS TO IMPROVE.
7. SPEND TIME WITH FAMILY AND GIVE BACK!