time management

1. TIME MANAGEMENT
Dr. R.P.R. Nair
Structural Consultant
(Formerly Professor, Government Engineering College,
Thrissur)

2. Special Remembrance
Prof. (Dr.) K. Seetharamulu
(Formerly, Professor, IIT Delhi)
My most illustrious Guru

3. Special Remembrance
Mr. N.K. Sidharthan
(Formerly, Principal, S R P Valappad)

4. Acknowledgement
BigLeap Academy, Trichur

6. TIME IS CONCEIVED AS
A SUCCESSION OF
EVENTS

7. TIME AND TIDE WAIT FOR NONE

8. TIME IS NOT ELASTIC

9. TIME CAN NOT BE ACCUMULATED LIKE
WEALTH OR RAW MATERIALS

10. TIME IS A RESOURCE

11. IF TIME IS MANAGED WELL
• YOU CAN BE SUCCESSFUL IN BOTH
PERSONAL AND PROFESSIONAL LIFE

12. SPARE SOMETIME IN LEARNING TO
MANAGE YOUR TIME BETTER

13. BUSY?
• EXECUTIVES
• COMMITED DOCTORS
• WOMEN JUGGLING CAREER AND FAMILY
• TEACHERS WHO CONSIDER “TEACHING AS
A PASSION AND NOT A PROFESSION”
-ARE ALL BUSY

14. • “ looks ahead. looks
back. is too busy to
look.”
Youth Old age
Middle age

15. BUSY
Chaotic and Disorganised
Calm and
Effective
THIS ENHANCES
“Effectiveness – quotient”.
(optional utilisation of time)

16. “Every morning in Africa, a deer wakes up, it
knows it must run faster than a lion or it will be
killed…every morning a lion wakes up; it knows it
must run faster than a deer or else it will starve to
death. It does not matter whether you are a lion or
a deer…when sun comes up, you better be
running…physically or mentally or both to catch up
with time”.

17. VALEDICTORY SESSION
PROGRAMS
1. Prayer
2. Welcome Speech
3. Presidential Address
4. Valedictory Address
5. Felicitation And Release of Proceedings of
Conference 2005 on CD
6. Price Distribution Ceremony
7. Vote of Thanks:
8. Feed Back from participants

18. VALEDICTORY CEREMONY AGENDA
4.10-4.12 Prayer(2 min)
4.12-4.22 Welcome Speech(10 min)
4.22-4.32 Presidential Address(10 min)
4.32-4.42 Valedictory Address(10 min)
4.42-4.52 Prize Distribution(10 min)
4.52-5.00 Feed Back(4x2 min)
5.00-5.05 Vote of Thanks(5 min)
National Anthem

19. KNOW YOUR TYPE

20. Know you!
Do you function better in the morning or
evening?

21. Know you!
What type of worker are you – or
?
INTENSIVE
EXTENSIVE

22. EXTENSIVE
• NEED LONGER TIME FOR A TASK
• NEED FEW BREAKS
INTENSIVE
• WORK WITH GOOD CONCENTRATION
• NEED MORE BREAKS

23. Know you!
Do you require people around you or
are you task oriented?

24. PEOPLE AROUND
• Like company
• Not interested in paper work
TASK ORIENTED
• Aloof
• Paper oriented

25. Know you!
Are you the COMPULSIVE type or the
LAID-BACK type?

26. LAID BACK TYPE
• PROCASTINATION
• PILING UP OF WORK
• QUICK DIVERSION FROM WORK
COMPULSIVE
• WORK TOO MUCH WITHOUT RELAXATION
• MUST RELAX
• SHOULD DELEGATE
SO
• SELF CONTROL
• SET DEADLINES
• AVOID GOSSIP

27. Know you!
Are you DIFFUSION style manager or
FOCUSSED – STYLE manager?

28. DIFFUSION Style
• Multitask
• Delegate routine work
• Delegate detailed work
• Always keep track
FOCUSSED Style
• One at a time
• Fully involved from start to finish
• Take only one project with maximum
benefit

29. “Intellectuals solve problems;
geniuses prevent them”
- Albert Einstein

30. Know you!
Do you have a personal sense of time or
a time log?

31. Know you!
Try an exercise

32. Know you!
Take 2 weeks
Divide each day into one-hour intervals
Write down what you do in this time

33. Know you!
At the end of the week, EXAMINE your
time log

34. Know you!
You may find:
Little time goes into priority activities
More time into activities like tea-break,
waiting at bus/rail terminals, unwanted
phone calls, casual watching of TV
programs, lengthy conversations etc…

35. Know you!
What is the solution?

36. ORGANISE YOURSELF

37. HOW?

38. Here are some tips

39. Prioritise your work on a daily basis
Use daily planner/ diary

40. “Lack of planning results in
overcrowding of activities, leading
to a drastic reduction in efficiency”.

41. At office or at home
Clear the junk
Avoid searching time

42. Write it out
Take notes in meetings
Be punctual in appointments

43. “ The trouble with being punctual is
that nobody’s there to appreciate
it.”

44. Be brief on the phone
“What orators lack in depth, they
give you in length”.

45. Fix closing time for meetings

46. Practice concurrent jobs
Use effectively the traveling time
Learn the art of decision making

47. LISTEN TO YOUR BIOLOGICAL CLOCK
Relax
“ The cyclone derives its power from a
calm centre. So does a man. Out of
relaxation comes driving energy. ”
Find time for meditation, focused
breathing.
Brain and body needs rest.

48. “He who can not find time for
exercise, will have to find time for
illness”.

49. Be innovative

50. Human mind
is like a parachute. It works better
when it is open!
Often Ask toOften Ask to
yourself:yourself:
What am I doing?What am I doing?
Why am I doing?Why am I doing?
How am I doing?How am I doing?
Is it related to
what
I would like to
achieve?Can I
delegate
this to
Someone?
Can I do something
differently without
disturbing the
Output?

51. “The great pleasure in life is
doing
what people say; you can not
do”.

52. and as they come nearer you will
find yourself lifted up to meet them”.
“Difficulties are like waves,
they can not hurt you
if you face them,

53. “Success does not mean that we
will not stumble or fall.
It means that after every fall there is
a new determination
to get up again and to keep
climbing”.

54. ““ If we want to have a betterIf we want to have a better
world,world,
we have to invest in its futurewe have to invest in its future
and the future of the world isand the future of the world is
children .”

55. Special Gratitude:
My Beloved Students

56. Namaste
Salutations!