Find out how to supercharge Gmail and Google Calendar with experimental features, customized settings, third-party plug-ins, and integrate with your cloud powered law office.

1. Google Gmail, Calendar And
Your Cloud Powered Law Office
© Carole Levitt & Mark Rosch, Internet For Lawyers, 2013
@CaroleLevitt / @MarkRosch

2. @MarkRosch @CaroleLevitt

3. BOOK COVER
THIS PRESENTATION IS BASED ON OUR LATEST ABA BOOKTHIS PRESENTATION IS BASED ON OUR LATEST ABA BOOK
CLAIM YOUR 20% DISCOUNT ON ANY OF OUR BOOKS AT
http://www.netforlawyers.com/barbooks
USE THE DISCOUNT CODE rocket
CLAIM YOUR 20% DISCOUNT ON ANY OF OUR BOOKS AT
http://www.netforlawyers.com/barbooks
USE THE DISCOUNT CODE rocket

4. • QUESTIONS?
– FOR LIVE WEBINAR: USE GOTOMEETING
– FOR ON‐DEMAND WEBINAR:
• EMAIL: info@netforlawyers.com

5. GOOGLE’S APPS FOR BUSINESS

6. GOOGLE APPS FOR BIZ PRICING.
GOOGLE APPS FOR BUSINESS PRICINGGOOGLE APPS FOR BUSINESS PRICING

7. GOOGLE APPS CLOUD SECURITY
&
RELIABILITY
• Your Information is Backed Up in Multiple
Locations & Multiple Computers…
SECURITY “CLOUD” ISSUES http://linkon.in/ethicsofcloudSECURITY “CLOUD” ISSUES http://linkon.in/ethicsofcloud

8. You Own Your Information
in Google Apps and Gmail
• Google Apps for Business Online Agreement,
Paragraph 7.1
• http://linkon.in/13idBBC
SECURITY “CLOUD” ISSUES http://linkon.in/ethicsofcloudSECURITY “CLOUD” ISSUES http://linkon.in/ethicsofcloud

9. Your Information in Google Apps and
Gmail is Confidential
• Google Apps for Business Online Agreement,
Paragraphs 6.1 & 6.3
• http://linkon.in/13idBBC
SECURITY “CLOUD” ISSUES http://linkon.in/ethicsofcloudSECURITY “CLOUD” ISSUES http://linkon.in/ethicsofcloud

10. SECURITY/CLIENT CONFIDENTIALITY “CLOUD” ISSUES: SUBPOENAS
http://linkon.in/ethicsofcloud
SECURITY/CLIENT CONFIDENTIALITY “CLOUD” ISSUES: SUBPOENAS
http://linkon.in/ethicsofcloud

11. SECURITY “CLOUD” ISSUES http://linkon.in/ethicsofcloudSECURITY “CLOUD” ISSUES http://linkon.in/ethicsofcloud

12. ABA COMMISSION ON ETHICS 20/20 NEW SECTION C ADDED TO
MODEL RULE 1.6 AND REVISION OF COMMENT 16
ABA COMMISSION ON ETHICS 20/20 NEW SECTION C ADDED TO
MODEL RULE 1.6 AND REVISION OF COMMENT 16

13. SECURITY/CLIENT CONFIDENTIALITY “CLOUD” ISSUES
http://linkon.in/ethicsofcloud
SECURITY/CLIENT CONFIDENTIALITY “CLOUD” ISSUES
http://linkon.in/ethicsofcloud

14. • GMAIL

15. GMAIL INBOX.
LABELSLABELS
ADDADD
LOGOLOGO
GMAIL ADDRESS:GMAIL ADDRESS:
mrosch@netforlawyers.comrosch@netforlawyers.co
mm
SEARCH/ADVANCEDSEARCH/ADVANCED
SEARCHSEARCH
SENDERSENDER
SUBJECT AND PARTIAL MESSAGESUBJECT AND PARTIAL MESSAGE
TIME OR DATETIME OR DATE
GMAIL INBOX FOR GOOGLE APPS FOR BUSINESS
ACCOUNT
GMAIL INBOX FOR GOOGLE APPS FOR BUSINESS
ACCOUNT

16. NEW GMAIL INTERFACE
GMAIL’S NEW INBOX INTERFACEGMAIL’S NEW INBOX INTERFACE

17. MESSAGE CONVERSATION VIEW ON:
GMAIL MESSAGES CONVERSATION VIEW ON: THREADED DISPLAYGMAIL MESSAGES CONVERSATION VIEW ON: THREADED DISPLAY

18. “CONVERSATION VIEW” OFF
GMAIL MESSAGES CONVERSATION VIEW OFF: UNTHREADED DISPLAYGMAIL MESSAGES CONVERSATION VIEW OFF: UNTHREADED DISPLAY

19. TO TURN CONVERSATION VIEW ON AND OFF, OR
DO ANY OTHER CUSTOMIZATION, CLICK GEAR GEAR
ICON, THEN SETTINGSICON, THEN SETTINGS
USE SETTINGS TO TURN CONVERSATION VIEW ON AND OFFUSE SETTINGS TO TURN CONVERSATION VIEW ON AND OFF

20. DEFAULTS TO “GENERAL” TAB
GMAIL SETTING (GENERAL) TO TURN CONVERSATION
VIEW ON AND OFF
GMAIL SETTING (GENERAL) TO TURN CONVERSATION
VIEW ON AND OFF
GENERAL TAB

21. GMAIL ADVANCED SEARCH
GMAIL ADVANCED SEARCHGMAIL ADVANCED SEARCH
CLICK DOWN ARROWCLICK DOWN ARROW

22. CAN ADVANCED SEARCH ALL MESSAGES OR SPECIFIC LABEL. ..CAN ADVANCED SEARCH ALL MESSAGES OR SPECIFIC LABEL. ..
GMAIL ADVANCED SEARCHGMAIL ADVANCED SEARCH
CLICK ARROWS TO SELECT ACLICK ARROWS TO SELECT A
LABELLABEL FOR DROPFOR DROP--DOWNDOWN
MENUMENU

23. YOU CAN VIEW YOUR CALENDAR AND A FEW
GOOGLE DOCS (SEE BOTTOM OF LEFT‐HAND
COLUMN) W/O LEAVING GMAIL INBOX.
GOOGLE DOCS GADGETGOOGLE DOCS GADGET
CALENDAR GADGETCALENDAR GADGET
……GADGETSGADGETS
ADD DOCS AND CALENDAR GADGETS TO GMAIL INBOXADD DOCS AND CALENDAR GADGETS TO GMAIL INBOX

24. GEAR ICON/SETTINGS
CLICK GEAR ICONCLICK GEAR ICON
CLICKCLICK
SETTINGSSETTINGS
HOW TO ADD CALENDAR GADGET TO GMAIL INBOXHOW TO ADD CALENDAR GADGET TO GMAIL INBOX

25. LABS
SAVESAVE
HOW TO ADD CALENDAR GADGET TO GMAIL INBOXHOW TO ADD CALENDAR GADGET TO GMAIL INBOX
CLICK LABSCLICK LABS
CLICKCLICK
CALENDARCALENDAR
GADGETGADGET

26. Undo send
GOOGLE LABS EXPERIMENT – UNDO SENDGOOGLE LABS EXPERIMENT – UNDO SEND

27. Click the Labs tab‐ CANNED RESP, GOOGLE VOICE
PLAYER IN MAIL, UNDO SEND
GOOGLE LABS: UNDO SENDGOOGLE LABS: UNDO SEND
ENABLE
UNDO SEND
LABS TAB

28. 2ND STEP: MUST GO TO GENERAL SETTINGS
GENERAL SETTINGS: UNDO SENDGENERAL SETTINGS: UNDO SEND
GENERAL
5‐30 SECONDS

29. CANNED RESPONSES
GOOGLE LABS FOR GMAIL – CANNED RESPONSESGOOGLE LABS FOR GMAIL – CANNED RESPONSES

30. Baydin boomerang
BOOMERANG FOR GMAIL
http://linkon.in/gmailboomerang
BOOMERANG FOR GMAIL
http://linkon.in/gmailboomerang

31. Boomerang ADDS A NEW “SEND LATER” BUTTON
BOOMERANG FOR GMAIL
http://linkon.in/gmailboomerang
BOOMERANG FOR GMAIL
http://linkon.in/gmailboomerang

32. YOU CAN EDIT, RESCHEDULE, SEND
NOW, OR CANCEL THE MESSAGE
BOOMERANG FOR GMAIL
http://linkon.in/gmailboomerang
BOOMERANG FOR GMAIL
http://linkon.in/gmailboomerang

33. RAPPORTIVE FOR GMAIL – shows detailed information about e‐
mail senders
RAPPORTIVE FOR GMAIL
http://www.rapportive.com
RAPPORTIVE FOR GMAIL
http://www.rapportive.com

34. Rapportive in gmail ‐ SHOWS CAROLE’S
RAPLET: SN INFO FROM FB, ETC.—PIX,
CITY/ST
RAPPORTIVE FOR GMAIL
http://www.rapportive.com
RAPPORTIVE FOR GMAIL
http://www.rapportive.com

35. GOOGLE CHROME WEBSTORE has plug‐ins LIKE OFFLINE
GMAIL
USEFUL PLUG‐INS AT GOOGLE CHROME WEBSTORE (E.G., OFFLINE
GOOGLE MAIL)
https://chrome.google.com/webstore
USEFUL PLUG‐INS AT GOOGLE CHROME WEBSTORE (E.G., OFFLINE
GOOGLE MAIL)
https://chrome.google.com/webstore

36. After the apps are installed they will appear in the blank
window whenever you open the browser
NEW TAB IN CHROME BROWSERNEW TAB IN CHROME BROWSER

37. Adding Events To Your Calendar Directly From Gmail
ADDING EVENTS TO YOUR CALENDAR DIRECTLY FROM A GMAIL
MESSAGE
ADDING EVENTS TO YOUR CALENDAR DIRECTLY FROM A GMAIL
MESSAGE
MORE
CREATE EVENT

38. 1. PLACES E‐MAIL SUBJECT LINE
INTO EVENT SUBJECT LINE. 2.
PLACES CONTENT OF E‐MAIL
INTO DESCRIPTION…
ADDING EVENTS TO YOUR CALENDAR DIRECTLY FROM GMAILADDING EVENTS TO YOUR CALENDAR DIRECTLY FROM GMAIL
PLACES E‐MAIL INTO
DESCRIPTION SECTION OF
CALENDAR EVENT
CHANGE DATE
PLACES E‐MAIL SUBJECT LINE
INTO EVENT SUBJECT LINE
SET TIME AND TIME
ZONE
MOVE EVENT/REMINDER
TO ANOTHER CALENDAR
REPEAT

39. GMAIL CONTACTS AND TASKS.
CLICK TASKS
GMAIL CONTACTS AND TASKSGMAIL CONTACTS AND TASKS

40. GMAIL TASKS‐SHOWS TASKS AND ALLOWS
YOU TO ADD MORE BY CLICKING PLUS SIGN
GMAIL TASKSGMAIL TASKS

41. CONTACTS
CONTACTSCONTACTS
AddAdd

42. CHAT/CALL
PHONE/HANGOUT/GADGETS.
CHAT AND HANGOUTCHAT AND HANGOUT
CHATCHAT

43. CHAT/CALL
PHONE/HANGOUT/GADGETS.
CHATCHAT
VIDEOVIDEO
CALL/TEXTCALL/TEXT
CHAT/EMAIL/CHAT/EMAIL/
CALLCALL
CONTACTCONTACT
VIAVIA
COMPUTERCOMPUTER
HOVER OVERHOVER OVER
NAMENAME

44. GOOGLE HANGOUTS
START A
HANGOUT
GOOGLE HANGOUTSGOOGLE HANGOUTS
ADD MORE PEOPLE (BY NAME, CIRCLES
OR EMAIL ADDRESS HERE)
ADD PEOPLE BY TELEPHONE
NUMBER

45. GOOGLE PLUS HANGOUTS
GOOGLE PLUS ‐ HANGOUTSGOOGLE PLUS ‐ HANGOUTS
VIEW MORE APPS
SCREENSHARE
GOOGLE DRIVE

46. GOOGLE PLUS HANGOUTS
GOOGLE PLUS HANGOUTS: SCREENSHAREGOOGLE PLUS HANGOUTS: SCREENSHARE

47. GOOGLE PLUS HANGOUTS‐ SCREENSHARE
GOOGLE PLUS HANGOUT: PEOPLE IN HANGOUT CAN SEE CAROLE’S DESKTOPGOOGLE PLUS HANGOUT: PEOPLE IN HANGOUT CAN SEE CAROLE’S DESKTOP

48. GOOGLE PLUS HANGOUTS‐YOU CAN ALSO SHARE DOCUMENTS
FROM YOUR GOOGLE DRIVE
GOOGLE PLUS – HANGOUTS: DRIVEGOOGLE PLUS – HANGOUTS: DRIVE
GOOGLE DRIVE
CHOOSE DOCUMENT
SELECT

49. GOOGLE PLUS HANGOUTS‐THE DOCUMENT THEN APPEARS IN THE MAIN HANGOUT
WINDOW
GOOGLE PLUS – HANGOUTS: SHARING DOCUMENT FROM DRIVEGOOGLE PLUS – HANGOUTS: SHARING DOCUMENT FROM DRIVE
EACH PERSON CAN EDIT DOCUMENT (“MARK,
GREAT ARTICLE/THANKS CAROLE)

50. CALL PHONE
CALL PHONECALL PHONE
CALL PHONECALL PHONE

51. Call Phone
CALL PHONE CALL PHONE

52. MUST ENABLE
CHAT/HANGOUT/CALL PHONES
(SETTINGS/CHAT)
MUST ENABLE CHAT AND CALL PHONES (SETTINGS/CHAT)MUST ENABLE CHAT AND CALL PHONES (SETTINGS/CHAT)
CHOOSE CHAT FROM
SETTINGS

53. CALENDAR

54. CUSTOM GOOGLE CALENDARCUSTOM GOOGLE CALENDAR‐‐CAN BE PUBLIC OR PRIVATE; CAN BE PUBLIC OR PRIVATE;
GOOGLE CALENDARGOOGLE CALENDAR
MULTIPLE CALENDARS
CUSTOMIZE CALENDAR WITH YOUR LOGO

55. CUSTOM GOOGLE CALENDARCUSTOM GOOGLE CALENDAR‐‐ THIS IS IFL CALENDARTHIS IS IFL CALENDAR’’S S
AGENDA VIEW.AGENDA VIEW.
CUSTOM GOOGLE CALENDAR AGENDA VIEWCUSTOM GOOGLE CALENDAR AGENDA VIEWAGENDA VIEW
CREATE EVENTCREATE EVENT

56. GOOGLE CALENDAR
GOOGLE CALENDAR – CREATE EVENTGOOGLE CALENDAR – CREATE EVENT

57. GOOGLE CALENDAR FIND A TIME FEATURE
GOOGLE CALENDAR FIND A TIME FEATURE – INCLUDES AUTOMATIC
RECOGNITION OF CONFLICTING MEETINGS
GOOGLE CALENDAR FIND A TIME FEATURE – INCLUDES AUTOMATIC
RECOGNITION OF CONFLICTING MEETINGS

58. CAN EASILY SYNC MAIL, CONTACTS,
CALENDAR W/MAC, PC, IPHONE, BB,
ETC. GO HERE IF PROBLEMS
GOOGLE SYNC SERVICES SYNCS CALENDAR, ETC. WITH OTHER DEVICES
http://www.google.com/sync/
GOOGLE SYNC SERVICES SYNCS CALENDAR, ETC. WITH OTHER DEVICES
http://www.google.com/sync/

59. Search Calendar
SEARCHING FOR EVENTS AND APPOINTMENTS IN YOUR GOOGLE
CALENDAR: ADVANCED SEARCH MENU
SEARCHING FOR EVENTS AND APPOINTMENTS IN YOUR GOOGLE
CALENDAR: ADVANCED SEARCH MENU
WHAT: MONTANA CYBERSLEUTH
WHERE: RED LION
DOESN’T HAVE: BAR

60. Sharing Your Calendar Using Google Calendar’s Calendars
Settings Tab
SHARE YOUR CALENDAR USING GOOGLE CALENDAR SETTINGS’
‘CALENDARS’ TAB
SHARE YOUR CALENDAR USING GOOGLE CALENDAR SETTINGS’
‘CALENDARS’ TAB
CALENDARS
UNDER”SHARING,” CLICK “EDIT
SETTINGS” IN THE CAROLE
LEVITT CALENDAR

61. Share this Calendar
SHARE THIS CALENDARSHARE THIS CALENDAR
SPECIFIC
PEOPLE
SHARE WITH PUBLIC OR
YOUR FIRM
PERMISSION

62. Google Calendar Details
GOOGLE CALENDAR DETAILS TABGOOGLE CALENDAR DETAILS TAB
3 TABS: DETAILS, SHARE,
REMINDERS
CAN EDIT
CAN EMBED

63. GOOGLE CALENDAR EMBEDDED IN
SITE
CUSTOM GOOGLE CALENDAR EMBEDDED IN WEB SITECUSTOM GOOGLE CALENDAR EMBEDDED IN WEB SITE

64. * Calendar Labs Tab
CALENDAR LABS TABCALENDAR LABS TAB

65. BOOK COVER
THIS PRESENTATION BASED ON OUR LATEST BOOKTHIS PRESENTATION BASED ON OUR LATEST BOOK
CLAIM YOUR 20% DISCOUNT ON ANY OF OUR BOOKS AT
http://www.netforlawyers.com/barbooks
USE THE DISCOUNT CODE rocket
CLAIM YOUR 20% DISCOUNT ON ANY OF OUR BOOKS AT
http://www.netforlawyers.com/barbooks
USE THE DISCOUNT CODE rocket