Digital Forensics, eDiscovery & Technology Risks for HR Executives
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HR Executives are faced with greater risks than ever before when it comes to data security and employee behaviors. This is an overview of processes and emerging risks. Presentation Highlights: KEEP passwords and data private Greatest risk is from the inside Spoliation risks in legal matters Security Analytics and Employee Monitoring
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Digital Forensics, eDiscovery & Technology Risks for HR Executives
- 1. Digital Forensics, eDiscovery, & other Technology Risks for the HR Executive The Lorenzi Group
- 2. p@SSw0rDz Facebook LinkedIn Match.com • Less is More, hire a professional This line of questioning could open discrimination issues
- 3. Concepts of Security are Changing • The only thing you should be secure about is that nothing is secure • Organized Crime • Random • Employees • Hacktivists
- 4. Greatest Risk to Business? • Employees, Contractors, Vendors & Partners • Inside vs. Outside • Don’t stop protecting outside…..
- 5. Virtual Machines & Child Porn • The virtual world is going virtual • CP (or CSAI – See-S-eye) is an addiction • Pirated media a (profitable) hobby • High bandwidth, “ghost” (vmware) The only thing you need to know: Liability is HUGE.
- 6. Digital Forensics & eDiscovery • 2 Step Process • Capturing and preserving everything • Preparing the “Useful” information
- 7. SMILE! Digital Forensics Digital Forensics Using a 35mm Camera Create a Forensic Image (Preserve Data) Take a Picture Restore the Forensic Image Develop the Film Analyze the Information Choose the Pictures you want Report (and Testify) as necessary Build a Scrapbook
- 8. E-Z eDiscovery 1. Convert paper to electronic images 2. Combine images with Digital Forensics results 3. Filter out Unnecessary Info 4. Review Results 5. Submit
- 9. SPOLIATION • The alteration and/or destruction of data • Examples: • Resending an email • Opening a Word document • Deleting a picture • Turning on a computer
- 10. Litigation Hold Legal Notice Starts the moment litigation becomes reasonably possible Requires parties to preserve all potential evidence Failure to abide could bring sanctions, fines, dismissal of case, & criminal charges
- 11. The IT Department – Your BEST Friend… and WORST Enemy • Digital Forensics is all about 3 things: • Process • Experience • Defensibility • CAN IT do some/all of it? Maybe. • SHOULD IT do some/all of it? NO.
- 12. Any time… You think internal is better/cheaper/faster… • Remember: • Legal, Financial, & Criminal Liability • IT fear of public speaking • Interpersonal relationships…… (ask about this)
- 13. Employee Monitoring • It’s not Big Brother, it’s SMART Business • Improves Data Security Exponentially • Mistakes • Desperate • Criminal • Makes Compliance Easier • Can provide Productivity metrics • Termination Justification • Training Needs • Resource Allocation • Cost Saving Opportunities Examples: Lockheed, Fidelity, USPS, Kaiser Permanente
- 14. BYOD • Stored Communications Act • Employee Owned/Company Paid • Company Owned
- 15. EADV Electronic Devices and Social Media Misuse Major initiative for 2012
- 16. ADA • EU says websurfing is an addiction • What does the US say? • REALLY????
- 17. Thoughts Social Media is good Acceptable Use Policies are required Detailed Background Checks are better than FB pages Ongoing Training & Reminders are critical
- 18. Thank You Rob Fitzgerald The Lorenzi Group 866-632-9880 x123 www.thelorenzigroup.com