1. G.B.P.E.C PAURI GARHWAL PRESENTATION ON CONFERENCESUBMITTED TO: SUBMITTEB BY:Dr.B.S.NEGIRASHMI JOSHIASST.PROFESSOR:BUSINESS RIKY RAWAT COMMUNICATION SWATI PANDEY M.C.A.1st YEAR YEAR-2010-13GOVIND BALLABH PANT ENGINEERING COLLEGE, GHURDAURI,PAURI GARHWAL

3. CONFERENCE Meeting of people that “ CONFER “ about a topic Prearranged meeting for exchange of information A discussion among participants who have an agreed topic

5. WHO CAN PARTICIPATE IN A CONFERENCE Businessman IT Professionals Conservators Journalists Educators Students Authors

6. TYPES OF CONFERENCES Academic conference Business conference Athletic conference Conference call News conference Settlement conference Parent-teacher conference Unconference

7. ACADEMIC CONFERENCE Conference for researchers and people of academic background To present and discuss their work and results Use scientific and academic journals Provide channel for exchange of information between researchers

8. LECTURER ADRESSING STUDENTS

9. CATEGORIES OF ACADEMIC CONFERENCE Themed conference General conference Professional conference

10. THEMED CONFERENCE Small conferences organized around a particular topic

11. GENERAL CONFERENCE A conference with a wider focus Often organized by regional, national or international learned society Sessions on wide variety Held anually or on some other regular basis

12. PROFESSIONAL CONFERENCE Large conferences Not limited to academics Related to academically related issues

13. ORGANIZING AN ACADEMIC CONFERENCE Usually organized by scientific society or group of researchers or people related to academics Common interest Meeting announced by way of call for paper Lists meeting topics

14. BUSINESS CONFERENCE Organized to discuss about business related matters Event organized to discuss a pressing issue Event organized by an association, individual, or private company Organized for networking, education or to discuss business topic

15. BUSINESSMAN SPEAKING ON MICROPHONE

16. BUSINESSMAN SHOWING DATA

17. BUSINESS ROUND TABLE CONFERENCE

18. ATHLETIC CONFERENCE Collection of sports team Playing competitively against each other In many cases conferences are subdivided into smaller divisions Best teams can compete at higher levels Not always include teams from same geographic region

19. CONFERENCE CALL Telephone call in which calling party have more than one called party Often referred as ATC ( AUDIO TELE-CONFERENCE) Conference calls can be used for entertainment or social purposes Business use conference calls to meet with remote parties internally and outside of their company

20. NEWS CONFERENCE It is a media event Also known as press conference Newsmakers invite journalists to hear them and ask questions Joint press conference is held between two or more talking sides Sometimes no question arises only statements occur Conference with no questions and no statements is called as photo opportunity

21. A NEWS CONFERENCE

22. NEWS CONFERENCE

23. SETTLEMENT CONFERENCE Meeting between opposing sides of a “LAWSUIT” Parties attempt to reach a mutually agreeable resolution of dispute may be initiated through either party by the conveyance of a settlement offer May be ordered by the court as a precedent

24. PARENT TEACHER CONFERENCE Also termed as parent-teacher interview Held once a term Chance for parents to meet child’s teacher and review child’s growth It is a tradition in western school system

25. UNCONFERENCE It is a facilitated, participant-driven conference centered on a theme or purpose Term unconference has been applied to a wide range of gatherings that try to avoid one or more aspects of a conventional conference Such as high fees and sponsored presentations.

26. FORMAT OF CONFERENCE Comprises plenary sessions with keynote presentations Involve many break-out sessions Opportunity to ask questions The presentation and selected case study papers will be made available to delegates before conference

27. CONFERENCE HALL Room provided for singular events like conference Commonly found at large hotels and convention centers Sometimes other rooms are modified for large conferences such as arenas or concert halls Smoking is prohibited

28. BUDAPEST PARLIAMENT CONFERENCE HALL

29. FACILITIES AT CONFERENCE HALL Furniture Overhead projectors Stage lighting Sound system

30. BUSINESS CONFERENCE HALL

31. HOTEL’S CONFERENCE HALL

32. BIG CONFERENCE HALL

33. CONFERENCE RULES Observe time limit Write for real audience Rehearse the talk Stop fidgeting Check out the room in advance Don’t improvise too much Remember you are among friends

34. RULES FOR CONFERENCE ORGANIZERS Ask consultant interpreter for advice and quotes Discuss types of interpretation and equipment required before finalizing the venues Use interpretations equipment which conforms with ISO standards Insists on professional interpreters. Do not sacrifice quality for the sake of false economies. Sign contracts with individual interpreters to ensure their availability.

35. . Send conference documents to interpreters as soon as available Keep sessions to maximum three hours. Remember the effect of stress and fatigue on interpreters, as well as delegate attention span. Brief delegates and speakers on the use of interpretation before the conference starts Appoint a representative to liaise with the interpreters' team head throughout the conference

36. IMPORTANCE OF CONFERENCE The importance of a conference is manifold Communicate crucial internal decisions Communicate some results or decisions or actions of a company to the general public Conferences are also a part of strategy marketing Publicity coverage which conference receives, give a company media exposure Social learning occurs through conversations about the content

37. THANK YOU