GIDEP (Government-Industry Data Exchange Program) is a program that facilitates technical information sharing between government agencies and industry partners to increase safety and reliability while reducing costs. The presentation discusses how to use GIDEP to search for and submit reports on counterfeit parts issues, including an overview of GIDEP, searching the GIDEP database for counterfeit reports, and guidelines for submitting counterfeit reports to ensure proper notification and documentation.

1. Mitigating Counterfeit Issues
Through GIDEP
Bill Pumford & Bob Karpen
GIDEP Operations Center
951-898-3213
wpumford@gidep.org
rkarpen@cscnorco.com
01 OCT 2009

2. Agenda
• About GIDEP
• Getting Started
• Searching GIDEP for Reports on
Counterfeits
• Submitting a Report on Counterfeits

3. About GIDEP
Mission
• Foster technical information sharing
among Government agencies and Industry
partners to:
• Increase systems’ safety, reliability, and readiness
• Reduce systems’ development, production, and
ownership costs

4. Under Secretary of Defense
(Acquisition, Technology
& Logistics)
:
GIDEP
Program Manager
DSPO
Government Industry
GIDEP
Advisory Advisory
Operations Center
Group Group
Government Participant Industry Participant
Representatives Representatives
4

5. About GIDEP
Participants
Government Industry
Activities Companies
359 1971
Military
9% Industry
84%
Government
7%
Total Users
6922

6. About GIDEP
Information & Data
• Failure
Experience
• Product
Information
• Reliability
• Engineering
• Metrology

7. Statistics on Suspect Counterfeit
Reporting
• Charts developed from data in Department
of Commerce Survey and GIDEP
database.
– Historic trends in reporting
– Distribution of reports by product type
– Impact by Service

8. Commerce Survey indicated more than 7,000
Number Counterfeit Reported Parts & Documents counterfeit incidents during 2008. About 10% per
cent of the activities used GIDEP to report
counterfeit problems.
45 120
40 Commerce Survey also indicated that less than 15%
100 of Original Component Manufacturers (OCM) and
35 Board Assemblers either checked a database for
No. Documents
information or submitted data to a database when
30 80
coming into possession of a counterfeit part.
No. Parts
25
60 Data shown does not reveal instances where a
20 GIDEP notice alerted another user who
15 40 subsequently found counterfeits as a result of the
notice.
10
20
5
0 0
93
94
95
96
97
98
99
00
01
02
03
04
05
06
07
08
09
19
19
19
19
19
19
19
20
20
20
20
20
20
20
20
20
20
Cumulative Number of Counterfeit Parts & Documents
Number of Documents Part per Doc Reported
ANN submitted w/o parts
160 400
140 350
120 300
No. Documents
100 250
No. Parts
80 200
60 150
40 100
20 50
0 0
93
94
95
96
97
98
99
00
01
02
03
04
05
06
07
08
09
19
19
19
19
19
19
19
20
20
20
20
20
20
20
20
20
20
DOC Parts

9. Number of NSN by FSC Reported
FY 93 - 09
Structural Shape, Iron & Steel-9520 1
ADP Equipment-7025 2
Microcircuits-5962 146
Semiconductors-5961 4
Hardware-5340 1
Nuts & Washers-5310 4
Hardware-5305 1
Centrifugals & Filters-4330 11
Bearings-3110 3
Gas Turbines & Jet Engines-2840 4
Helicopter Drive Components-1615 2
Number of Documents by Category 0 25 50 75 100 125 150
FY 93 - 09 Number of NSNs
COMMUNICATIONS 1
SEMICONDUCTORS 4
BATTERIES 2
CIRCUIT PROTECTION 5
ENGINES 1
AIRCRAFT 3
PROTECTIVE 1
POWER DISTRIBUTION 2
VALVES 2
FILTERS 2
ELECTRONIC 1
FASTENERS 7
DELAY DEVICES 1
NUCLEAR TECHNOLOGY 1
TRANSISTORS 2
NA 4
AMPLIFIERS 1
HARDWARE 1
SAFETY ENGINEERING 1
TOOLS 2
WIRE 2
MICROCIRCUITS 67
0 25 50 75
Number of Documents

10. Electronic NSN Dist. by Services
NSNs Reported by GIDEP in
Counterfeit Documents Broken Out
by WSDC and Service US MARINES, 12,
2%
US Air Force, 98,
15%
US Army, 24, 4%
US Navy, 521, 79%
Non-Electronic NSN Dist. by Services
US MARINES, 3, US Air Force, 21,
5% 33%
US Army, 5, 8%
US Navy, 35, 54%

11. Breakout of Suspect Counterfeit NSNs (Non-Electronic) Impacted (by Service)
WASHER,LOCK 5310-01-126-4754
WASHER,LOCK 5310-01-105-2652
NUT,SPRING LOADED 5310-00-331-9466
SCREW,CAP,HEXAGON HEAD 5305-01-109-8015
FILTER ELEMENT,FLUID 4330-01-451-3134
BEARING,BALL,AIRFRAME 3110-01-271-5982
BEARING,BALL,AIRFRAME 3110-01-037-6209
Other 6 unique NSNs Effecting Weapon Platforms
0 4 8 12 16 20
US AirForce US Navy US Army US MARINES

12. Breakout of Suspect Counterfeit NSNs (Electronic) Impacted (by Service)
MICROCIRCUIT,DIGITAL 5962-01-448-5204
MICROCIRCUIT,LINEAR 5962-01-445-7189
MICROCIRCUIT,DIGITAL 5962-01-412-9993
MICROCIRCUIT,DIGITAL 5962-01-407-6685
MICROCIRCUIT,LINEAR 5962-01-403-2640
MICROCIRCUIT,LINEAR 5962-01-356-5902
MICROCIRCUIT,LINEAR 5962-01-350-4140
MICROCIRCUIT,DIGITAL 5962-01-345-2677
MICROCIRCUIT,LINEAR 5962-01-326-4308
MICROCIRCUIT,MEMORY 5962-01-312-0598
MICROCIRCUIT,MEMORY 5962-01-298-2287
MICROCIRCUIT,LINEAR 5962-01-283-4320
MICROCIRCUIT,LINEAR 5962-01-281-4172
MICROCIRCUIT,LINEAR 5962-01-274-1577
MICROCIRCUIT,DIGITAL 5962-01-270-2180
MICROCIRCUIT,MEMORY 5962-01-262-9858
MICROCIRCUIT,DIGITAL 5962-01-248-8632
MICROCIRCUIT,LINEAR 5962-01-112-7055
US Air Force (14) US Navy (337) US Army (6) US MARINES (1)
MICROCIRCUIT,LINEAR 5962-01-075-3772
TRANSISTOR 5961-01-188-6384
Other25 unique NSNs Effecting Weapon Platforms
0 10 20 30 40 50 60 70 80 90 100
US AirForce US Navy US Army US MARINES

13. Searching GIDEP Database

14. SEARCH TECHNIQUES
1. On the GIDEP Members home page, in the left
window, select:
WWW Database
└ Enter NOW

15. Application Selection
2. On the GIDEP Data page, select

16. Search Selection
3. To limit our query to select data types, we’ll
select “Advance Search”.

17. Data Selection
4. At the Data
Search Menu you
can search across
different data types.
For our purpose,
select the “Suspect
Counterfeit” radio
button.

18. Field Selection
Field Choices
Computer Entry Date
Document Number
Part Identifier
National Stock Number
Nomenclature
Type Designator
CAGE Code
Manufacturer Name
Keywords
Value Added Words
Category
Document Designator
Title
Document Date
Participant Code

19. Example Search - CAGE
• After selecting SUSPECT COUNTERFEIT and
ADVANCED (search), select CAGE as your
search field.
• Enter 01295 (Texas Instruments) as the target.
• And Submit Query

20. Search Results - CAGE

21. Example Search – Supplier

22. Search Results - Supplier

23. To List Out Group of Documents
• Check boxes to left of desired documents

24. Select Listing Format

25. Resulting Summary Report

26. To Select Individual Document
• Double-click on hyper-linked Document
Number

27. Submitting Reports

28. Suspect Counterfeit Reporting
• Submit draft copies of the report along with the notification
letter for comment to:
– The company supplying the product (REQUIRED).
– The company marked on the package (RECOMMENDED)
• A sample notification letter can be found in Chap 7 (Appendix
C) of the GIDEP Operations Manual. As with current GIDEP
policy, allow up to 15 working days for Alerts and Problem
Advisories for the supplier to response.
• Include all correspondence with the manufacturer, supplier and
other participants that may help to resolve the problem.
• NOTE! The analysis of the problem (non-conformance, defect,
etc.) cited by impacted company or supplier does not have to
agree with the originator’s technical review.

29. Suspect Counterfeit Reporting
• Due to the ongoing issues associated with suspect
counterfeit documents, GIDEP recommends against
naming of the secondary brokers/distributors in the
GIDEP form or any portion of the document
originator’s discussion. If the supplier lineage
information is deemed necessary, then that
information can only be cited by the primary
distributor in his/her response letter to the document
originator’s notification.
• Submit the report to GIDEP with all notification
letters and responses attached to gidep@gidep.org

30. • PROBLEM DESCRIPTION / DISCUSSION / EFFECT
– Provide the name of the supplier (broker), CAGE, and address in
first sentence
– Describe as accurately and concisely, as possible, the types of
item(s) involved, number of items manufactured or involved,
number of items tested, number of items non-conforming or
failed, failure mode exhibited and cause of failure based upon
your failure analysis.
– Provide any detailed information that may help GIDEP users
determine if similar conditions may exist at the plant or activity.
Attach any documentation including test reports, failure analysis,
field reports, photographs, etc.
– Include the following paragraph -“Note: The manufacturer
identified in block 4 is the entity whose product may have been
counterfeited. This reporting convention is necessary to facilitate
GIDEP database searches for suspect counterfeit products and is
by no means intended to imply that the manufacturer identified in
block 4 is involved with the suspect product.”

31. Revised Alert Form
Use existing GIDEP Form as appropriate…
This example shows the use of the Alert form
Put the part identifier, as marked on the
product, in the ‘Part Number’ block.
Insert “Suspect Counterfeit“
Put the name of the impacted manufacturer
in the ‘Manufacturer’ block.
Put the CAGE code of the
(To facilitate BOM search, not intended to
impacted manufacturer in the
impugn the impacted manufacturer.)
‘CAGE’ block.
Clarify in the DISCUSSION block the difference between
the source (broker or supplier) and maker (name or logo)
If approved by legal and investigative organizations, put identified on the product. GIDEP needs to be able to
the name of the source (e.g. broker or supplier) in the distinguish for its users the difference. The source is
‘DISCUSSION’ block. Include all known parties involved important for the acquisition process whereas the part
(e.g., other brokers involved in the supply chain). marking is important to the logistics community.

32. Revised Alert Form (continued)
Submit draft copies of documents for comment to:
• Company supplying suspect product (Required)
• Impacted manufacturer (Recommended)
After 15 working days, attach all responses and
submit document to GIDEP.
Use the latest form

33. GIDEP Help
If you need help or simply have a question, please give the GIDEP Help Desk a call.
• HELP DESK TYPES OF ASSISTANCE
PERSONNEL • Joining GIDEP
– Bonnie Argeanton • WWW Database Access
• Computer assistance
– Roberta Polder • Password resets
• PHONE NUMBER • Questions
– Commercial (951) 898-3207 • Product registrations
• Address, phone, e-mail updates
– Fax (951) 898-3250
• Data, Documents
• E-mail gidep@gidep.org • Forms
• HOURS OF OPERATION • Manuals
• Up-coming events
• Monday-Friday, 6:00 am - • Other GIDEP related items
5:00 pm Pacific Time