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Kiss the BRD Goodbye
                                                         Phil Vincent
                                                 phil@birchisland.ca




                                                  Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be used without the expressed, written consent of the author
You guys start coding,
                                                   I’ll go find out what the users want
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
What is a BRD?




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
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 Copyright © 2008 Phil Vincent & Associates
 No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
BABOK 1.6

                                   “The business requirements document
                                   describes the behavior required of a
                                   software application.

                                   The primary target audience for a BRD
                                   is the customer and users.”



                                                                                                                             BABOK v 1.6 pg 207

Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
BABOK 1.6
                                                                                 Requirements Planning and Management



                                                           Requirements Elicitation

                                                                                                   Requirements Analysis and
                                                                                                         Documentation
Enterprise
                                                                                                                                     Solution Assessment and
 Analysis
                                                                                                                                             Validation



                                                                                              Requirements Communication


                     Underlying Concepts
                                                                                                                      Fundamentals

                                                                                                                               Glossary


  Copyright © 2008 Phil Vincent & Associates
  No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
BABOK 2.0 (Draft)

               BABOK ®v2 Knowledge Areas

                                                                           Business Analysis Planning

                                                                                                                                              Solution
                                                                                                                             Requirements
                                    Enterprise
                                                                                                                                             Assessment
                                                                                    Elicitation                                Analysis
                                     Analysis
                                                                                                                                            and Validation

                                           Requirements Management and Communication
                                                                                      Underlying Concepts




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
BABOK 2.0 (Draft)
            “….(Requirements) deliverables must be packaged
            into a requirements document for presentation to
            stakeholders”                                 pg 72

            “There will likely be a combination of many formats
            in one document”                                pg 73

            “If the package is created with intention of making it
            a baseline for change control, the requirements
            documentation must be complete in order to prepare
            the requirements package”                       pg 73

Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Requirements Documents
                                                                                              Preliminary Scope Statement
                                                                                              Vision Document
                                                                                              Feasibility Study Report
                                                                                              Business Case Report
                                                                                              Project Charter
                                                                                              Request For Proposal
                                                                                              Business Requirements Document
                                                                                              Functional Requirements Specification
                                                                                              Supplementary Requirements Specification
                                                                                              Software Requirements Specification
                                                                                              Non-Functional Requirements Specification




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
A Requirements Document is a snapshot at a point in time




       It is not a requirements deliverable
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Requirements Deliverables
                          n




                                                                                     Use Case Diagram                                                                     Workflow Diagrams
                    Context Diagram




                                                                                                                                                                                             Business Rules
                                                                         Use Case Descriptions
  User Profiles
                                                                                                                                                          R
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                                                                                                                             Story Boards
                                     Logical Data Model
                                                                                                                                                                                                                     Class Model
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
n




                                                                                                                             Vision Document




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
n




                                                                                                                             Business Case




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
n




                                                                                                                        Project Charter




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
n




                                                                                                                             Request for Proposal




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
n




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Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
v1,v2,v3,v4,v5,v6, v7, v8,…..
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                                                                                                                             v1,v2,v3,v4,v5,v6,v7,v8,v9…..
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Requirements                                                                                                               v1,v2,v3,v4,v5,v6, v7, v8,…..


  Repository                                                                                                                 v1,v2,v3,v4,v5,v6,…..


                                                                                                                             v1,v2,v3,v4,v5,…..



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                                                                                                                             v1,v2,v3,v4,…..


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                                                                                                                             v1,v2,v3,v4,v5,v6,v7,v8,v9…..
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Requirements
  Repository
• Automatic versioning of requirements deliverables
          – Access to past versions
• Baselining
          – Control which versions of deliverables go with which
          – Facilitates traceability
• Communication
          – All versions are accessible by all stakeholders
• Generate documents from the repository
          – As and when needed


Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Baseline

                                   “A set of specifications….that has been
                                   formally reviewed and agreed on,
                                   which thereafter serves as the basis for
                                   further development, and can only be
                                   changed through change control
                                   procedures.”




                                                            CMMI Guidelines for Process Improvement, Glossary, pg 613

Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Baseline
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                                                                                                                              Course description                 Availability
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B#1               v2                       v4

B#2               v5                       v9                          v3
B#3               v7                       v11                        v5                  v12                         v3
B#4               v7                       v14                        v9                  v17                         v6                           v4                                                   v7   v3

B#5               v7                       v14                        v9                  v17                         v8                           v4                                                   v9   v6

B#6               v7                       v14                        v10                 v18                         v11                              v5                                               v9   v6


 Copyright © 2008 Phil Vincent & Associates
 No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Milestone


                                                                 “A significant point or
                                                                 event in the project.”




                                                                                                            PMBOK Third Edition, Glossary, pg 364
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Milestone

     The review and approval of a document is a milestone




                          B1                 B2               B3                B4                 B5                   B6   B7   B8   B9   B10 B…..


      The baseline is the collection of requirements deliverables
      that is approved
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Change Control


                                                         “Identifying, documenting,
                                                         approving or rejecting and
                                                         controlling changes to the
                                                         project baselines.”




                                                                                                            PMBOK Third Edition, Glossary, pg 364
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Change Control




                          B1                 B2               B3                B4                 B5                   B6   B7   B8   B9   B10 B…..




 Change control is applied here
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Change Control



                                             The purpose of change control is
                                                       to ensure that
                                             we build exactly the right product




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Once Upon a Time…
           A software application was delivered on time,
           within budget, and met scope and quality objectives.

           It was staffed by ordinary people: analysts, designers, developers, …
           Even the subject matter experts were ordinary.

           The team was distributed in 5 cities in 3 countries
           across 12 time zones and they spoke at least 3 different languages

           The business domain was complicated;
           requirements kept changing and the users kept changing their minds
           Instead of “documents”, they relied on a requirements repository.



Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Once Upon a Time…




Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Best Practices
• Manage requirements deliverables, not
      requirements documents
          – A document is just a snapshot
                       • A milestone
• Each requirements deliverable has its own life
      cycle
          – Use a repository tool
                       • Versioning, managing baselines, team communication
• Change control begins with the first baseline
          – Rigorously enforced
                       • To ensure that we build exactly the right product

Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
Thanks for listening!

                                                                         Any questions?




                                                                            phil@birchisland.ca
Copyright © 2008 Phil Vincent & Associates
No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved

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Kiss the BRD Good-Bye

  • 1. Kiss the BRD Goodbye Phil Vincent phil@birchisland.ca Copyright © 2008 Phil Vincent & Associates No part of this presentation may be used without the expressed, written consent of the author
  • 2. You guys start coding, I’ll go find out what the users want Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 3. What is a BRD? Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 4. e liz a ptu t ou ute e te nc e c lo s tia n xe Co Ini Pla Project C E Life Cycle t en n m itio is op n ys l s sig l ve t an na es De De r A T T System Development n 1 3 2 Life Cycle n n n n tio tio tio tio era era era era It It It It Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 5. BABOK 1.6 “The business requirements document describes the behavior required of a software application. The primary target audience for a BRD is the customer and users.” BABOK v 1.6 pg 207 Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 6. BABOK 1.6 Requirements Planning and Management Requirements Elicitation Requirements Analysis and Documentation Enterprise Solution Assessment and Analysis Validation Requirements Communication Underlying Concepts Fundamentals Glossary Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 7. BABOK 2.0 (Draft) BABOK ®v2 Knowledge Areas Business Analysis Planning Solution Requirements Enterprise Assessment Elicitation Analysis Analysis and Validation Requirements Management and Communication Underlying Concepts Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 8. BABOK 2.0 (Draft) “….(Requirements) deliverables must be packaged into a requirements document for presentation to stakeholders” pg 72 “There will likely be a combination of many formats in one document” pg 73 “If the package is created with intention of making it a baseline for change control, the requirements documentation must be complete in order to prepare the requirements package” pg 73 Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 9. Requirements Documents Preliminary Scope Statement Vision Document Feasibility Study Report Business Case Report Project Charter Request For Proposal Business Requirements Document Functional Requirements Specification Supplementary Requirements Specification Software Requirements Specification Non-Functional Requirements Specification Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 10. A Requirements Document is a snapshot at a point in time It is not a requirements deliverable Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 11. Requirements Deliverables n Use Case Diagram Workflow Diagrams Context Diagram Business Rules Use Case Descriptions User Profiles R Availability Course description e Eligibility g Payment options i s t Ac e kno Pa r P wle C y a dg a Credit Card was by y e Describe n card Cre declined ch payment c details dit ec b procedures e car k y l d or De mo c clin ne rCredit card ed y etransaction ord Registrationdauthorized er Status i t c a r d Story Boards Logical Data Model Class Model Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 12. n Vision Document Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 13. n Business Case Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 14. n Project Charter Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 15. n Request for Proposal Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 16. n R Availability Course description e Eligibility g Payment options i s t Ac e kno Pa r P wle C y a dg a Credit Card was Functional Requirements Specification by y e Describe n card Cre declined ch payment c details dit ec b procedures e car k y l d or De mo c clin ne rCredit card ed y etransaction ord Registrationdauthorized er Status i t c a r d Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 17. v1,v2,v3,v4,v5,v6, v7, v8,….. n v1,v2,v3,v4,v5,v6,….. v1,v2,v3,v4,v5,….. v1,v2,v3,v4,….. v1,v2,v3,v4,v5,v6,….. R Availability Course description e Eligibility g Payment options i s t Ac e kno Pa r P wle C y a dg a Credit Card was by y e Describe n card Cre declined v1,v2,v3,v4,….. ch payment c details dit ec b procedures e car k y l d or De mo c clin ne rCredit card ed y etransaction ord Registrationdauthorized er Status i t c a r d v1,v2,v3,v4,v5,v6,v7,v8….. v1,v2,v3,v4,v5,v6,v7,v8,v9….. Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 18. Requirements v1,v2,v3,v4,v5,v6, v7, v8,….. Repository v1,v2,v3,v4,v5,v6,….. v1,v2,v3,v4,v5,….. v1,v2,v3,v4,….. v1,v2,v3,v4,v5,v6,….. v1,v2,v3,v4,….. v1,v2,v3,v4,v5,v6,v7,v8….. v1,v2,v3,v4,v5,v6,v7,v8,v9….. Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 19. Requirements Repository • Automatic versioning of requirements deliverables – Access to past versions • Baselining – Control which versions of deliverables go with which – Facilitates traceability • Communication – All versions are accessible by all stakeholders • Generate documents from the repository – As and when needed Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 20. Baseline “A set of specifications….that has been formally reviewed and agreed on, which thereafter serves as the basis for further development, and can only be changed through change control procedures.” CMMI Guidelines for Process Improvement, Glossary, pg 613 Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 21. Baseline R Course description Availability e Eligibility g Payment options i s A t c e P P C n k r a Credit a a n Card was Describe y card y n o declined C payment details c r w procedures b b e e l y y l d e i d c c t g Credit h r e Registration card e e c Status d transacti c a on k i r t authoriz d ed o D r c e a c m r l o d i n n e e y d o r d e r B#1 v2 v4 B#2 v5 v9 v3 B#3 v7 v11 v5 v12 v3 B#4 v7 v14 v9 v17 v6 v4 v7 v3 B#5 v7 v14 v9 v17 v8 v4 v9 v6 B#6 v7 v14 v10 v18 v11 v5 v9 v6 Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 22. Milestone “A significant point or event in the project.” PMBOK Third Edition, Glossary, pg 364 Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 23. Milestone The review and approval of a document is a milestone B1 B2 B3 B4 B5 B6 B7 B8 B9 B10 B….. The baseline is the collection of requirements deliverables that is approved Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 24. Change Control “Identifying, documenting, approving or rejecting and controlling changes to the project baselines.” PMBOK Third Edition, Glossary, pg 364 Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 25. Change Control B1 B2 B3 B4 B5 B6 B7 B8 B9 B10 B….. Change control is applied here Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 26. Change Control The purpose of change control is to ensure that we build exactly the right product Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 27. Once Upon a Time… A software application was delivered on time, within budget, and met scope and quality objectives. It was staffed by ordinary people: analysts, designers, developers, … Even the subject matter experts were ordinary. The team was distributed in 5 cities in 3 countries across 12 time zones and they spoke at least 3 different languages The business domain was complicated; requirements kept changing and the users kept changing their minds Instead of “documents”, they relied on a requirements repository. Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 28. Once Upon a Time… Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 29. Best Practices • Manage requirements deliverables, not requirements documents – A document is just a snapshot • A milestone • Each requirements deliverable has its own life cycle – Use a repository tool • Versioning, managing baselines, team communication • Change control begins with the first baseline – Rigorously enforced • To ensure that we build exactly the right product Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 30. Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved
  • 31. Thanks for listening! Any questions? phil@birchisland.ca Copyright © 2008 Phil Vincent & Associates No part of this presentation may be reproduced without the expressed written permission of the author. All rights reserved