The document provides information from multiple presentations at a San Diego Association of Bridal Consultants event on event production, draping, lighting, video, and audio for weddings and events. It includes details on types of draping like pipe and drape, canopy draping, and ceiling draping. For lighting, it discusses trends like LED colors, battery-powered options, and mixing warm and cool tones. The audio section outlines best practices for communicating production details to vendors through room drawings, schedules, and specifying equipment needs.

1. SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC)
EVENT PRODUCTION FOR
WEDDINGS & EVENTS
November 18, 2014 @ Hyatt Mission Bay

3. SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC)
DRAPING FOR
WEDDINGS
Carla Nabozny of Platinum Event Rentals

4. PIPE AND DRAPE
• Functional
– Covering/blocking
– Creating walkway/entrance
• Decorative
– Soften Room
– Better Effect for lighting
• Dual Purpose
• Priced Per Section

6. PIPE AND DRAPE
THINGS TO KEEP IN MIND
• Easy/Quick Setup
• Measuring
• Height and width
• Does the drape need to
be longer?
• Where is it going?

7. CANOPY DRAPING
• Solely aesthetic
• Usually Pieces of Fabric
instead of Curtains
• Fabrics impact pricing
• Poly vs Chiffon or Satin
• Priced per foot

8. CANOPY DRAPING

9. CANOPY DRAPING
THINGS TO KEEP IN MIND
• Measurements and Canopy Size
• How EXACTLY do you want it draped?
• More Labor Intensive
• How long do we have to setup?
• When are all the other rentals coming?
• Is there lighting? Do they effect each other?

10. CEILING / PANEL DRAPING
• Attaching to an
existing structure
!
• Pricing details are
same as canopy draping

11. CEILING DRAPING
THINGS TO KEEP IN MIND
• How are we attaching? Can we attach at all?
• What Venue?
• Room measurements
• Photos of
“the vision”

12. HOW YOU CAN HELP
• Know details
• Measurements, color, location, venue policies, budget
• Keep the couple realistic
• Pinterest can SOMETIMES help , Only SOMETIMES!
• Venue Timing is crucial!
• Always ask for Site Visits!

14. SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC)
EVENT LIGHTING
Blake Miller of Pro Motion Entertainment

15. Of all the décor options, lighting design is the
ultimate element that will set the tone for your
wedding. More than just illuminating a room,
imaginative and well-planned lighting will establish
your ideal environment, transforming your
wedding from ordinary to extraordinary.
–HILLARY HOFFOWER, COLIN COWIE WEDDINGS.COM

16. (MOBILE) EVENT LIGHTING
• Types of Event / Mobile Event Lighting
• Latest Trends
• Pitfalls
!
• Hello,
Blake Miller

17. UPLIGHTING
To shine “Up” Columns, Walls
Biggest Bang for Buck
Indoors / Outdoors

18. GOBO PROJECTION
“Goes Before Optics”
Custom Logo, Monogram or Design
Stock Image / Pattern

19. PINSPOTTING
Focused, Area “Spot” Lighting
Individual (Cake Table, Sweetheart Table, Candy Bar)
Multiple Areas (Guest Tables / Centerpieces)

20. MARKET LIGHTING
Overhead (Large) String Lighting
Man-power & Equipment intensive
Typically Most Costly for Events

21. STAGE / FILL LIGHTING
General Wash Lighting
Semi-Focused / Medium Size Area
For Bands, Presenters, Panels, Speakers

23. LATEST TRENDS
LED Lighting with New Colors
Battery Powered Lighting w/ Remote
Wireless Control
Mixing Cool w/ Warm

24. TREND: LED W/ NEW COLORS
• >10 yrs: Incandescent Cans
• Last 6-7 yrs: RGB
• Last 3-4 yrs: RGBA
• Last 1-2 yrs: RGBAW
• Last year: RGBAW+UV

26. TREND: BATTERY POWERED &
REMOTE CONTROL
(WIRELESS)
• Extremely Versatile
• Reduces Setup/Strike Time
• Expanded Capabilities
• 4-12 hr Run Time

27. EXTREMELY VERSATILE

28. TREND:MIXING COOL & WARM
WARM COLORS
• Warm, Light, Soft
• Elegant, Romantic, Love
!
COOL COLORS
• Big, Bold, Strong
• Classy, Modern, Chic

30. LATEST PITFALLS
LED Color Temperature
Electricity & Power
Technical Availability
Costing & Pricing

31. LED COLOR TEMPERATURE
WARM COLORS
• Warm, Light, Soft
• Elegant, Romantic, Love
COOL COLORS
• Big, Bold, Strong
• Classy, Modern, Chic

32. LED COLOR TEMPERATURE
Careful Not to Mix LED Lighting Styles

34. BATTERY & POWER = RUNTIME
• Battery Power = 4-12 hrs Runtime
• Okay for Mobile Gigs
• Timing & Logistics More
Important Than Ever
• Lighting Only Gigs

35. TECHNICAL AVAILABILITY
• Pre-programming
• On-site Technician

36. COSTING
• Everything comes with Price
• Convenience
• Portability
• Features & Capabilities
!
• Charge Less! Or More?
• “Easier, Quicker” (for Us)
• Value & Experience (for Them)

37. HOW YOU CAN HELP
• Realize the Vision
• Mood, Look, Feel
• Keep the Couple realistic
• Pinterest can SOMETIMES help , Only SOMETIMES!
• Always ask for Site Visits for Large Lighting Requirements
• Physical Restraints, Power, Timing & Logistics

38. SAN DIEGO ASSOCIATION OF BRIDAL CONSULTANTS (SDABC)
VIDEO & PROJECTION
Spencer Bezy of Mobile Music Plus

39. SCREEN ASPECT RATIO

40. PROJECTOR RESOLUTION

41. COMMUNICATING
WITH YOUR
AUDIO VENDOR
Shane Smith
shane@ewavepro.com

42. GET ORGANIZED

43. •Room Drawings /
Stage Plots
•Production Schedule
•Power
•Equipment / Connections

44. Room Drawings

45. Room Drawings

46. Stage Plots

47. Stage Plots

48. •Room Drawings /
Stage Plots
•Production Schedule
•Power
•Equipment / Connections

49. Production Schedule
PRODUCTION SCHEDULE KEY CONTACT:
1 of 2 11/13/14, 10:15 AM
5-Nov
5
WEDNESDAY NOV 5
PROJECT NAME:
PROJECT DATES:
VERSION:
TIME WHAT WHO WHERE RIDES / NOTES
08:00 LIGHTING: PICK UP Darryl
08:30 CREW TRAVEL TO
9:00 AM MEETING: EVS + CHYRON Ron, Peter, Lee, Jeff, Alexa, Shawn Lyon Truck
9:00 AM CREW ARRIVE: TRUCK
9:30 AM OPEN: TRUCK Chris, Kevin, Shane EVS, Chyron start building
9:30 AM BUILD: EVS + CHYRON Ron, Peter
10:00 AM CREW CALL TD: Steve, Cam ops: Dan, Darryl, Kelly Lyon Truck
11:00 AM CREW CALL Stan Lyon Truck
11:30 AM LUNCH ALL CREW
12:00 PM CREW CALL TALENT Leigh, Tommy, Will Lyon Truck
If voice over Tues, updated Talent call time for
Wed
12:00 PM SATELLITE/ENCODING TEST
12:30 PM TRUCK FAX comms, BSI mic, test evs record, host set mics…
1:00 PM REHEARSE + RECORD ALL CREW voiceover heat 1
2:00 PM NBC CAMERAS READY
2:00 PM SHOW READY ALL CREW IN POSITION Record show elements
3:10 PM SUPERCAR HEATS 2A-2C Record, voice live, clip for webcast
3:55 PM LITES HEATS 2A-2B Record, voice live, clip for webcast
4:00 PM SATELLITE TRANSMISSION BEGINS
4:30 PM DRIVER INTROS + ANTHEM Record, clip for webcast
5:00 PM WEBCAST BEGINS Pre-recorded - EVS Feed - follow
Rundown
5:10 PM SUPERCAR SEMIS A + B Record, voice live, clip for webcast
5:30 PM DINNER DELIVERY
6:20 PM SUPERCAR LCQ Record, voice live, clip for webcast
6:50 PM LITES FINAL Record, voice live, clip for webcast
7:30 PM JOIN LIVE Live announce/reports - follow rundown
TBD AIR FORCE ONE JUMP
7:35 PM SUPERCAR FINAL
TBD TROPHY PRESENTATION
TBD WRAP (approx 8:15)
TBD STRIKE avail crew assist with host set strike

50. •Room Drawings /
Stage Plots
•Production Schedule
•Power
•Equipment / Connections

51. Power

52. •Room Drawings /
Stage Plots
•Production Schedule
•Power
•Equipment / Connections

53. Equipment / Connections
•Microphones / DI’s
•Console
•Amplifiers
•Speakers

54. Microphones / DI’s

55. Mixing
Consoles

56. Amplifiers

57. Speakers

58. Connections

59. Shane Smith
shane@ewavepro.com

61. THE END
THANK YOU