1. Advanced Public Speaking & Presentation - Week 14 – Professor Hayashi

2. CHECKLIST FOR INTRODUCTIONS
 Attention Getter (rhetorical question, interesting
fact, story, problem)
 Welcome the audience
 Introduce yourself (name, position/function)
 State your topic
 Explain why your topic is important for the audience
 Outline the structure of your talk
 What comes when? Say when you’ll be dealing with
each point
 Let the audience know how you’re organizing the
presentation (handouts, questions, etc.)

3. CHECKLIST FOR THE MAIN PART OF A
PRESENTATION
 Briefly state your topic again.
 Explain your objective(s).
 Signal the beginning of each part.
 Talk about your topic.
 Signal the end of each part.
 Highlight the main points.
 Outline the main ideas in bullet-point form.
 Tell listeners you’ve reached the end of the main part.

4. What is the rule of six?
 a maximum of six lines per slide
 a maximum of six words per line

5. CHECKLIST FOR VISUALS
 1. Prepare each visual carefully and separately.
 2. Check whether the visual really shows what you
are saying.
 3. Make sure your audience can read the visual (size
and colours).
 4. Find effective headlines.
 5. Keep design and content simple.
 6. Use bullet charts for text.
 7. Reduce text to a minimum.
 8. Always prepare audience for visuals.
 9. Present information clearly and logically.
 10. Remember the rule of six.

6. CHECKLIST FOR USING VISUALS (GRAPHS &
CHARTS)
 1. Make your visual as clear and easy to understand
as possible.
 2. Start by telling your audience what the
graph/chart illustrates.
 3. Highlight the key points.
 4. Say why these points are important (and explain
the cause or effect).
 5. Use different verbs to express
movement/development.
 6. Use the same key words and phrases you used on
your bullet charts.

7. Write 3 verbs used to describe movements or
trends (any upward/downward or other
trend):
 climb/decline/decrease/double/drop/expand/f
all/fluctuate/go down/go up/grow/hit a
low/increase/pick up/plunge/reach a
high/recover/remain stable/rise/stabilize/stay
the same

8.  CHECKLIST FOR CONCLUSIONS
 signal, summarize, highlight, explain, make,
invite

9. CHECKLIST FOR QUESTIONS
 1. Listen carefully.
 2. Make sure you have understood the question
correctly.
 3. Reformulate the question in your own words.
 4. If you wan to postpone the question, say why
politely.
 5. If you don’t know the answer, say so and offer to
find out.
 6. Answer irrelevant questions politely but briefly.
 7. Check that the questioner is satisfied with your
answer.