Directions for CISD Librarians to purchase and process Nooks and content from The Woodlands Barnes and Noble store.

1. Look! We Have Nooks!
CISD library procedures for
purchasing devices, downloading
ebooks, and processing Barnes and
Nobles Nooks to check out to
students.
Pat Perez, Librarian
McCullough Junior High
revised 4/25/2012

2. Why Buy Nooks for My Library?
• Each Nook holds hundreds of eBooks!
• eBooks are cost-effective.
• Checking out Nooks gives access to eReaders and eBooks to
students who do not own them.
• A great way to promote an additional partnership between
READING and TECHNOLOGY in your library!
• It's just plain exciting for kids, teachers, librarians and
parents!

3. First Things First: Order Your Nooks
Lewis Tadlock stocks Nooks in the Technology Warehouse (728). Nooks are bundled
with covers and chargers under a single stock number. He was able to get a nice
discount for us.
• #13400C -- Nook Color w/cover for $197.05
• #1340ST -- Nook SimpleTouch w/cover for $103.05 (no internet browser)
Charging carts: Not stocked in Warehouse.
• Must purchase from Educators Depot: Vendor # 25001839
• Bretford model #MDMTAB36
• Will charge 36 Nooks. $2165.17
• Comments: TMAS-3-581020-34
• Ship to your assigned warehouse (727N or 727S)
• Budget code 6317
• Commodity code 403
• Charging carts will be needed for class sets of Nooks.

4. Create a Nook Device Requisition
• Order Nooks from Technology Warehouse: 728
• Budget code: 6317
• Commodity code: 400

5. When Nooks are Delivered
• Power Nooks up.
• Go to Settings.
• Go to “About your Nook.”
• Find the serial number (can be found in 3 places: on screen
when started up, on box it comes in, and beneath a tiny tab
on side of device) and account number of each Nook.
• I had to go to settings screen to get the account number.
• Write serial and account numbers down and keep in a safe
place.
• If you want Multi-User Protection Plans you much purchase
them BEFORE you call Barnes and Noble to register and
activate your Nooks.

6. Nook Serial and Account Numbers

7. Protection Plans and Warranties
The B&N one-year warranty begins the day devices are
delivered to your campus.
You may order additional B&N Multi-User Protection Plans and
accessories if you wish.***
***Standard manufacturer warranty is only one year. It covers
malfunctions and manufacturing issues with the devices. The
multi-user protection plans provide coverage for everything –
accidents, spills, droppage, etc., except for theft.
Protection Plans must be ordered with a requisition to Barnes
and Noble.

8. Multi-User Protection Plan & Accessory
Ordering Details
(this is your choice to order or not)
Must use B&N vendor # 32000279
Commodity Code: 402
Budget Code: 6248
Comments: HCDE
Prices:
2 Year Multi-User Protection Plan – Color $ 48.75
2 Year Multi-User Protection Plan – Simple Touch $ 26.25
3 Year Multi-User Protection Plan – Color $ 72.00
3 Year Multi-User Protection Plan – Simple Touch $ 53.25
Screen Protectors (specify NOOK model) $ 12.75

9. Protection Plans Received
Give purchasing time to process your Protection Plan and/or
Accessories requisition. Then call Barnes and Noble to register
and “Group” your Nooks. Tell them how you want to “Group”
your Nooks, and verify that the Protection Plans are in place.
(Group directions are on the following 2 slides.)
*Be sure to get an invoice or a receipt from Barnes and Noble
that Protection Plans are in force on each Nook. Receive into
Finance Plus once everything is confirmed with B&N.
*Keep a record of the exact date each Nook's Multi-User
Protection Plan started.

10. Group the Nooks Step 1
Decide how you want to “Group” your Nooks.
“Groups” help the downloads and invoices go smoother and quicker.
Do you want One Nook=One Group?
Or do you want Five Nooks=One Group?
Are you purchasing a class set? Then you would want 25 - 30
Nooks=One Group.
My first order was One Nook=One Group. I made each Nook a genre.
You may "Name" your Groups. Put your campus number before the
Group name. I named my "Groups" a genre. My Nook #1 is named
“053 Adventure", Nook # 2 is “053 Chic Lit”, Nook #3 is
“053 Dystopian Literature", etc.
You can Group your Nooks any way you want, just be sure to put your
campus number at the beginning. This avoids getting mixed up with
other campuses.

11. Register the Nooks
Call Barnes and Noble in The Woodlands to Register
your Nooks. Have the serial numbers and account
numbers ready.
Know exactly how you want to Group your Nooks.
Make sure the Barnes and Noble representative gets
this step right.

12. Order eBooks!
Whew! The hard part is over. Now it's time to order your eBooks!
Go to www.barnesandnoble.com. Choose “NookBooks” next to the
search box.
For now we must get a quote. Barnes and Noble plans to get rid of this
step soon.
Now order away, and save to a spreadsheet or whatever you want.
Heading is the “Group” name that you want to ebooks to download to.
Extend prices for multiple eBooks.
If you are buying “Lightning Thief” for five Nooks, you must buy 5
eBooks.
(Of course, you can make your list any way you wish. My initial order
was for 10-25 ebooks per Nook for 10 Nooks, so the above way worked
for me.)
Hint: the B&N website is extremely slow on the CISD network.

13. Email Lists to B&N for Quote
Email or fax your list of eBooks to a customer service manager
at our local B&N to get a quote. We get price breaks on some
titles but it is not consistent. It also slows things down
considerably. As of right now we must get quotes.
Use this email:
crm2200@bn.com
A B&N community relations manager will return the quotes by
fax or email.

14. Create eBook Requisition
Once you get your quote on your eBooks, you can create your
requisition.
If you designate one Nook as a Group, as I did, use one requisition for
each Nook. You can put as many line items as you want on the
purchase order.
If you have more than one Nook in a Group, put the content for the
Group on one requisition. You can use the Notes to give directions on
how you want your content to be downloaded.
Remember the minimum$25.00 per requisition rule.
Vendor #32000279
Commodity Code 404
Budget Code 6399
Comments: HCDE
Ship to your campus
Requisition Notes: enter the email address of the person on campus
(the librarian) that should receive the Barnes and Noble eBook
invoices.

15. Create eBook Requisition
Be sure to reference the Nook “group name” on each
requisition.
Since you have already given Barnes and Noble the
serial numbers and account numbers per Group
when you registered your Nooks, you should not
have to reference them again on the requisition for
the purchase of the content.

16. Digital Locker
Once they receive the PO, Barnes & Noble will
download the content into a digital locker on their
server. Our local Barnes & Noble store will be
notified when the download has been completed. The
store will email the person designated on the
purchase order notes the invoices that show the
content that is ready to be installed on the Nook(s).
They may send more than one invoice.
Your Nooks will accept the downloads when they are
sent. Just keep them charged up and keep checking.

17. How to Receive for Payment
•Verify the content you purchased is actually on the
Nooks.
•Forward the emailed invoices to Edie Hart in CISD
Accounts Payable with this in the body of the email:
•“Attached invoices are ok to pay”
•Print up the invoices for your own files
•If a Nook is lost or stolen, you will use the invoice as
a reference to download content to the replacement
Nook.

18. Caution: Inappropriate Content!
I received adult-themed book excerpts as “advertising” on my
Nooks. Not appropriate for Junior High and younger. I had to
contact a B&N customer representative at the store to get them
deleted.
This is a BIG problem that must be solved by B&N!

19. How to Order Additional Accessories
This includes covers, extra power cords, and protection film for
the Nook screens.
I ordered extra covers and power cords in case the students lost
them.
Use Vendor # 32000279
Commodity Code 323
Budget Code 6399
Comments: HCDE
Ship to your campus

20. Processing Nooks and eBooks
We added our Nooks as titles to our collection, and tagged the
ebook content in the 500 field.
There are several different ways to process eReaders and their
content in Destiny, but we chose this as the quickest and easiest
for now.

21. Example of a Nook Record
Note: we did not attach any of these eBooks to any other records. We cataloged as simply a device with content

22. Storage Bags
We chose Demco Vinyl mesh bags for
storage. Very durable, thick clear plastic,
and economical.
The smaller Nook SimpleTouches fit in:
Mesh Media Bag 7"H X 10"W Vinyl
WE16300150 - $4.24 with our discount
The ColorNooks fit in: Mesh Media Bag
9"H x 12"W Vinyl WE16300180 - $5.72
with our discount
www.demco.com
Demco Vendor #00001717
Comments: BuyBoard
Commodity Code: 323
Budget Code: 6399

23. Student checkout
After the student has returned their signed checkout
agreement and ereader policy, we check out the Nook and
powercord in the bag. The student is expected to charge up
the Nook before returning it.

24. The Barnes & Noble Nook and eBook purchase order program
was designed and developed through months of cooperation
between the CISD Purchasing Department, Technology
Department, and the Barnes and Noble staff. The plan is
approved by the CISD C&I Department for the educational
benefit of our students. I want to thank my principal, Chris
McCord, for allowing me to take the time and expense to get this
project going for our district.
Every effort should be made to include as many eBooks as
possible that are rich in content and in curriculum-based
literature for our students. Many of our favorite award-winning
books are available in eBook form at B&N. The benefit to our
children is enormous!
The process for ordering will be constantly evolving. We expect it
to be easier and quicker as time goes on. Please report any
questions, insights, or suggestions to the folks on the following
slide.

25. *Pat Perez, Librarian
McCullough Junior High
ppperez@conroeisd.net
Here are the people whose job it is to help you at our Woodlands Barnes and Noble
store. If you get no response from a person, call the next person down the list.
The phone number for everyone at B&N is 281-465-8744
Email for everyone: crm220@bn.com
For registration of devices, questions about purchasing protection plans and
accessories, downloads and invoices, contact the following B&N customer service
representative and managers in the following order:
• Natalie Collins
• Brittany Jones
• Fran Powell
• The store manager, Rene Delaportilla, says to please ask for him any time.
• For technical problems with the Nooks call Brittany Jones
*Edie Hart, CISD Accounts Payable (she needs confirmation that the eBooks are
downloaded before she can pay the bills)
Tel: 936-709-7738
Email: ehart@conroeisd.net

26. Helpful Links
McCullough Junior High Library's eReader Checkout Policy
McCullough Junior High's eReader Draft AUP
(we are adding this eReader Acceptable Use Policy to our campus handbook next year.)
Sharing our list of ebooks and genres for our first order of Nooks