CIS Process-Map_SpecializedFosterCare
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In June 2008 Casey Family Services made the decision to replace their internally developed Case Information System (MS Access\SQL Server\Crystal Reports) with commercial off-the-shelf software. This ppt slide deck was created by me to document the current information system and business processes that a new replacement system would need to support. This set of slides focused on the demographics and workflows needed to manage the records of Youth in Foster Care and Permanency Planning Services.
![1
Specialized Foster Care Service
• Show demographics collected for a Foster Youth in
the current Case Information System.
• Show mapping of the current Case Information
System forms for Specialized Foster Care Service
to the service activities defined in the new Case
Practice Standards manual.
• Clicking on any box filled with green color will jump to the slide
associated the text in the box or the current content next to the green area.
[Last Update: 09/15/2008] [ Questions and comments? Please contact: Patrick.Hawkins@CaseyFarmilyServices.org]](https://image.slidesharecdn.com/cis-cpsprocessmapspecializedfostercare-121127075837-phpapp02/85/cis-processmapspecializedfostercare-1-320.jpg)
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CIS Process-Map_SpecializedFosterCare
- 1. 1 Specialized Foster Care Service • Show demographics collected for a Foster Youth in the current Case Information System. • Show mapping of the current Case Information System forms for Specialized Foster Care Service to the service activities defined in the new Case Practice Standards manual. • Clicking on any box filled with green color will jump to the slide associated the text in the box or the current content next to the green area. [Last Update: 09/15/2008] [ Questions and comments? Please contact: Patrick.Hawkins@CaseyFarmilyServices.org]
- 3. 3
- 4. 4 Status Ext Status Comments RY O Referral Youth Open for Assignment or Assessment decision RY A Referral Youth Assigned to a Social Worker and awaiting Assessment decision RY L Referral Youth Locked due to inactivity in Demographics and Service Folder RY C Referral Closed, Declined for service by CFS, withdrawn or placed by another provider PY D Permanancy Youth Declined, Disposition Decision of No for Service PY O Permanancy Youth Open, approved for service and awaiting placement. PY P Permanancy Youth Placed in a Foster Family home PY A Permanancy Youth Placed in Adoptive Family home PY R Permanancy Youth placed in Residential or Restrictive care facility PY I Permanancy Youth living Independently PY C Permanancy Child Closed. Closed Foster Youth Service Folder
- 5. • Form mnuCIS_Sys (Foster Child tab) • Form InquiryFC
- 6. • Form mnuCIS_Sys (Foster Child tab) • Form ReferralFC – (Decision tab) • Foster Youth Demographics
- 7. • Form mnuCIS_Sys (Foster Child tab) • Form mnuCIS_Sys (Services tab) • Form ReferralFC – (Decision tab) • Service Document – Child Study • Notice of Change – Service Disposition • Foster Youth Demographics
- 8. • Form mnuCIS_Sys (Foster Child tab) • Form mnuCIS_Sys (Services tab) • Service Document – Initial Service Plan • Foster Youth Demographics
- 9. • Form mnuCIS_Sys (Foster Child tab) • Form mnuCIS_Sys (Services tab) • Form mnuCaseActivity • Match • Last Medical Date • Form CC_ContactMaster “by Youth” • PrePlacement • Last Dental Date • Form CC_ContactsBy “by Staff” • Initial Placement • Foster Youth Demographics • Change in Placement • Notice of Change – Emergency Contact • Notice of Change – Placement • New Program • Notice of Change – Location Change • Medical / Dental • New Social Worker • Notice of Change – Update • Worker / Program • New Family Support Specialist • Notice of Change – Medications • Other Dates • New Student Intern •Notice of Change – Division Change •Remove Family Support Specialist • Service Document – Social Worker’s Monthly Summary • Remove Student Intern • Service Document – Family Support Specialist’s Monthly Summary •CBCL Update
- 10. • Form mnuCIS_Sys (Foster Child tab) • Form mnuCIS_Sys (Services tab) • Foster Youth Demographics • Service Document – Case Review • Service Document – Service Plan • Notice of Change – Update – Other - Periodic Case Review Date • Notice of Change – Update – Other - Service Plan Update Date
- 11. • Form mnuCIS_Sys (Foster Child tab) • Form mnuCIS_Sys (Services tab) • Notice of Change – Adoption • Notice of Change – Case Closing • Service Document – Case Closing
- 12. Referral Assignment Assessment Inquiry not used in new CPS Initial Service Plan Case Recording Case Review Case Closing
- 13. Referral Function no Assignment longer used Assessment Initial Service Plan Case Recording Case Review Case Closing
- 14. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 15. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 16. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 17. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 18. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 19. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 20. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 21. Referral Parent Form Assignment Assessment General Initial Medications / Service Immunizatio Plan ns Case Psychiatric Recording Case Review Case Closing
- 22. Referral Parent Form Assignment Assessment General Initial Medications / Service Immunizatio Plan ns Case Psychiatric Recording Case Review Case Closing
- 23. Referral Parent Form Assignment Assessment General Initial Medications / Service Immunizatio Plan ns Case Psychiatric Recording Case Review Case Closing
- 24. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 25. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 26. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 27. Referral Parent Form Assignment Assessment Base Initial Address, Service Marital, Plan Education Case Employment Recording Case Health, Review Contact, DSM Case Closing
- 28. Referral Parent Form Assignment Assessment Base Initial Address, Service Marital, Plan Education Case Employment Recording Case Health, Review Contact, DSM Case Closing
- 29. Referral Parent Form Assignment Assessment Base Initial Address, Service Marital, Plan Education Case Employment Recording Case Health, Review Contact, DSM Case Closing
- 30. Referral Parent Form Assignment Assessment Base Initial Address, Service Marital, Plan Education Case Employment Recording Case Health, Review Contact, DSM Case Closing
- 31. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing Please refer to the Mother/Parent 1 tab and sub tabs slides because the Father/ Parent 2 sub forms are laid out just the same.
- 32. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 33. Referral Parent Form Assignment Name and Assessment Demographic s Initial Placement Service and Contact Plan Name Case Sibling Recording Contacts Case Review Case Closing
- 34. Referral Parent Form Assignment Name and Assessment Demographic s Initial Placement Service and Contact Plan Name Case Sibling Recording Contacts Case Review Case Closing
- 35. Referral Parent Form Assignment Name and Assessment Demographic s Initial Placement Service and Contact Plan Name Case Sibling Recording Contacts Case Review Case Closing
- 36. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 37. Referral Parent Form Assignment Other Family Assessment Members Initial Demographic Service s Plan Case Other Recording Case Review Case Closing
- 38. Referral Parent Form Assignment Other Family Assessment Members Initial Demographic Service s Plan Case Other Recording Case Review Case Closing
- 39. Referral Parent Form Assignment Other Family Assessment Members Initial Demographic Service s Plan Case Other Recording Case Review Case Closing
- 40. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 41. Referral Parent Form Assignment Service Assessment Providers Initial Significant Service Others Plan Case Recording Case Review Case Closing
- 42. Referral Parent Form Assignment Service Assessment Providers Initial Significant Service Others Plan Case Recording Case Review Case Closing
- 43. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 44. Referral Assignment *Assessmen t Initial Service Plan Case Recording Case Review Case Closing
- 45. *Assessmen t
- 46. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 47. Referral Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 48. Assessment Pg 2
- 49. Pg 1 Assessment Chec k
- 50. Pg 2 Assessment
- 51. Assessment
- 53. Initial Service Plan Case Review Pg 2
- 55. Case Recording
- 56. Case Recording
- 57. Case Recording
- 58. Case Recording
- 59. Case Recording
- 60. Case Recording
- 61. Case Recording
- 62. Case Review
- 63. Case Review Pg 2
- 64. Pg 1 Case Review Pg 3
- 65. Pg 2 Case Review Pg 4
- 66. Pg 3 Case Review
- 67. Case Closing Pg 2
- 68. Pg 1 Chec k Case Closing
- 70. Assessment
- 71. Case Recording
- 72. Selection Match Case PrePlacement Recording Initial Placement Change in Placement
- 73. Parent Form Selection Match Case PrePlacement Recording Initial Placement Change in Placement
- 74. Parent Form Selection Match Case PrePlacement Recording Initial Placement Change in Placement
- 75. Parent Form Selection Match Case PrePlacement Recording Initial Placement Change in Placement
- 76. Parent Form Selection Match Case PrePlacement Recording Initial Placement Change in Placement
- 77. Parent Form Selection Match Case PrePlacement Recording Initial Placement Change in Placement
- 78. Case Recording
- 79. Medical / Dental Worker / Program Case Other Dates Recording Case Review
- 80. Parent Form Medical / Dental Worker / Program Case Other Dates Recording
- 81. Parent Form Medical / Dental Worker / Program Case Other Dates Recording
- 82. Parent Form Medical / Dental Worker / Program Case Other Dates Recording Case Review
- 83. Details Instructions, Comments Case Recording
- 84. Parent Form Details Instructions, Comments Case Recording
- 85. Parent Form Details Instructions, Comments Case Recording
- 86. Case Recording Case Closing
- 87. Case Recording Case Closing
- 88. Closure Contact Additional Contact Case Closing
- 89. Parent Form Closure Contact Additional Contact Case Closing
- 90. Parent Form Closure Contact Additional Contact Case Closing
- 91. Parent Form Closure Contact Additional Contact Case Closing
Editor's Notes
- Foster Child Inquiry not used in new Case Practice Standards If youth is in referral status Foster Child Referral is path to Demographics. If youth is in CF status Foster Child Referral is historical values at time of referral decision. After child become FC or AC status Current Demographics is option to edit demographics.