Managing Your I.T. Budget in Tough Times
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Managing Your IT Budget in Tough Times slides for Traverse City workshop, May 14, 2009.
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Managing Your I.T. Budget in Tough Times
- 2. Managing Your I.T. Budget in Tough Times Andy Wolber andy@npowermichigan.org
- 3. NPower’s Mission To inspire and empower nonprofits to use technology to better serve their communities.
- 6. Choices
- 9. Networked Laser Color Inkjet copier 3-5 cents laser 10-35 cents <2 cents 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
- 13. 70% 59% Photo source: Canon.com (PowerShot SD880) and www.Dell.com (MP1409x). Data Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 15. $800+ $1,300+ $400+ 1-year warranty 3-year warranty 1-year warranty 5-year life 3-year life 3-year life www.dell.com :Mini 9 (left), Optiplex 360 (middle), Dell E6400 (right)
- 16. www.LogMeIn.com
- 17. www.skype.com
- 19. www.dimdim.com
- 25. Compare…
- 27. Technology Budget 43% 60% <=20 staff >20 staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 28. 83% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 29. Technology Plan 32% 71% <=20 staff >20 staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 30. 22% of nonprofits have a technology committee. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 31. 29% <Contract on an as-needed basis 25% In-house MIS staff 22% Tech support w/1 or more providers 13% No formal approach to IT support 9% Volunteers to our agency 2% Friends and family of staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 32. IT Service Evolution Chaotic – Reactive – Proactive – Managed – Utility Full Managed Services: • Service Level Agreement with fixed monthly cost • HW as a Service (Hosting) • SW as a Service (Hosting) Degree of Virtualization and Efficiency for Client Partial Managed Services: • Proactive • Remote management • Allows detailed understanding of client IT as Investment: • Scheduled Support • Client understands value of IT • Somewhat proactive • Downtime reduced Break/Fix: • Totally reactive • Client pays for downtime • Low investment/low return Degree of Virtualization and Efficiency Source: NPower DC, slide modified to present generic picture of services.
- 34. Edited By By Joni Podolsky Holly Ross Katrin Verclas Alison Levine
- 35. To the cloud…
- 39. File Server
- 40. 10 / 100 / 1000
- 43. File & Application Server
- 45. www.mozypro.com
- 47. “Thin Client”
- 49. T1 Line (1.5 Mbps) download & upload Standard DSL download speed (1.5 Mbps) “symmetrical” Standard DSL upload speed (384 kbps)
- 50. Standard DSL download speed (1.5 Mbps) Skype-to-Skype Video (384 kbps) Standard DSL upload speed (384 kbps) Skype Voice (64 kbps)
- 56. 49% 19% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 58. Financials Donor Programs Management (Clients, Volunteers) “Other” 53% 23% 41% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 59. 2005 Data Web data Data Data
- 60. 2006 Plan One internal Web data Auto-sync database
- 61. Cloud option One web database
- 62. List functional requirements (3 meetings, 1 hour each) Identify options (up to 4 hours per participant) Discuss alternatives; narrow list of options (2 meetings) Get product details Vendor demos Calls to real users User visits Decision